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CBS-2016 Practical Information

 
VENUE
 
The Global ICT Capacity Building Symposium (CBS-2016) will be held from 6 to 8 September 2016 at the Safari Park Hotel and Casino in Nairobi, Kenya. The symposium will be preceded by two pre-events on 5 September 2016 at the same venue.
 
Safari Park Hotel and Casino
Thika Road
00100 Nairobi City, Kenya
Tel: (254-20) 3633000, 0722205683
 
 
REGISTRATION
 
To register online, please click here.
 
On-site registration will open on 4 September 2016 at the Safari Park Hotel and Casino.  Delegates are advised to bring along confirmation of registration for the meeting issued by the ITU as well as an official identification document. 
 
VISA FORMALITIES
 
All travelers to Kenya must be in possession of a valid passport issued and recognized by their governments.
 
From July 2015, the Government of Kenya introduced an online visa application portal that requires all visitors requiring visa to enter Kenya to apply for their eVisa via www.ecitizen.go.ke
 
For complete details on visa requirements, participants are advised to consult the web site of the Ministry of Immigration and Registration of Persons of the Republic of Kenya at http://www.immigration.go.ke/Information.html or http://www.immigration.go.ke. Enquiries can also be addressed to a Kenyan Embassy or Consulate in the countries of residence or via e-mail to the visa section of the Department of Immigration at visa@immigration.go.ke and overseasection@gmail.com .
 
If a referral visa is required, participants are requested to obtain this official document prior to travelling to Kenya. Information on countries that may require referral visa can be found at http://www.immigration.go.ke/Information.html
Communications Authority of Kenya will offer assistance by facilitating the necessary visa issuance for delegates requiring referral visas upon provision of the following documents AT LEAST ONE MONTH IN ADVANCE:
  1. Photocopy of invitation letter sent to the respective delegate by the ITU
  2. Note verbal from the delegate’s organization confirming their participation in the Symposium
  3. Copies of the relevant pages of valid passport
  4. Passport size photo
  5. Confirmation of flight booking    
ARRIVAL AND TRANSPORT
 
The Jomo Kenyatta International Airport (JKIA) is the main airport in Nairobi. It is the largest and busiest airport in East and Central Africa. It serves as a transit hub for major airlines as well as the gateway for visitors to Africa’s treasured game parks, cultural heritage, scenic landscapes and business opportunities. The airport also serves as a major cargo centre for both inbound and outbound goods.
 
JKIA is situated in Nairobi, 20 minutes from the Central Business District. Most major hotels in Nairobi have their stations at the arrival terminal for facilitation of guests on arrival. Its connectivity to the rest of the world is also enhanced by the presence of the world’s popular airlines.
 
Participants are responsible for making their travel arrangements. Please indicate your travel dates and flight details by submitting the Travel Information Form to itucbs@ca.go.ke.
 
Please note that a CBS information desk will be available at the Jomo Kenyatta International Airport, assisting participants with their transport to the hotel.
 
The host will provide transport to delegates as follows:
 
ACCOMMODATION
 
​HOTELS 
​ROOM TYPE 
​RATES (US$) B&B INCLUSIVE OF TAX  ​DISTANCE FROM CONFERENCE VENUE  RESERVATIONINFORMATION ​CONTACT/
LIASON PERSON
​Safari Park Hotel & Casino
P.O. Box 45038
Nairobi 00100
Tel: (254-20) 3633000
Fax: (254-20) 3633919
Thika Road
www.safaripark-hotel.com

Rating: 5* 

Deluxe Room (single)

Deluxe Room (double)
​175.00
 
 
 
220.00
​Conference Venue  
Click on the hyper link to get directly to the dedicated booking page for the meeting:
CA-ITU-CBS
 
Or send an email request to the address: cwasike@safariparkhotel.co.ke
with the reference
CA-ITU-CBS on the title of the message.
​Jane Oduor
Sales Manager
Direct line: (+254 20) 3633111
E: joduor@safariparkhotel.co.ke
C: +254 725 648 104
​Hilton Hotel
P.O. Box 30624
Nairobi 00100
Mama Ngina Street
Tel: (254 20) 279 0000
F: (254 20) 2250099/2226477 hilton.nairobi@hilton.com
www.hilton.com

Rating: 5* 

​Guest Room Single

Deluxe Room Single 
​155.00 
 

 
195.00
​15 Minutes drive
10.4 KMs
​Send an email request to the address: pauline.suchi@hilton.com
with the reference
CA-ITU-CBS on the title of the message.
​Pauline Suchi
Conference and Events Manager
E: pauline.suchi@hilton.com  
C: +254 20 2790207/2226477
​Intercontinental Hotel Nairobi
P.O. Box 30353
Nairobi 00200, City Square
City Hallway
Tel: (254 20) 3200000
Fax: (254 20) 3200036
                 
Rating: 5*
King Bed Superior

Twin Bed Superior
 
Superior
Room
1 King Deluxe Room
 
King Club IC
​142.00
 
 
142.00
 
 
142.00
 
 
165.00
 
 
 
195.00     
​17 Minutes drive
10.8 KMs
 
​Click on the hyper link to get directly to the dedicated booking page for the meeting:
CA-ITU-CBS

Or send an email with the reference CA-ITU-CBS directly to the address:  
boniface.nganga@ihg.com

​Auraslius  Mukuna
Key Account Manager
DDL: (+254 20) 3200214
C: +25420 320 017              
+254  20 320 0030
E: auralius.mukuna@ihg.com 
Mobile: 0710-800409

 

Sarova Stanley
P.O. Box 30680
Nairobi 00100
Corner of Kimathi Street and Kenyatta Avenue
Tel: (254 20) 316377/2228830
Fax: (254 20) 2249757
thestanley@sarovahotels.com
www.sarovahotels.com
Rating: 5* 
​Deluxe Single Room

Deluxe Double Room
​160
 

 
200
​14 Minutes Drive
10.2 KMs 
​Click on the hyper link to get directly to the dedicated booking page for the meeting:
CA-ITU-CBS
 
​Hannah Nderi
C: +254 722319005
E: hannah.nderi@sarovahotels.com
Nairobi Safari Club
P.O. Box 43564
Nairobi 00100
Tel: (254 20) 2821000
Fax: (254 20) 2215137
Lilia Towers University Way
www.nairobisafariclub.com
Rating: 5*
​All suites single

All suites double 
​150.00

 
180.00 
​13 minutes drive
10.6 KMs  
​Click on the hyper link to get directly to the dedicated booking page for the meeting:
CA-ITU-CBS
​Martha Wachira
E: sales@nairobisafariclub.com
Or
 
C:+254 723463860
​Laico Regency
P.O Box 54579
Nairobi 00200 City Square,
Loita Street, Uhuru Highway
Tel: (254 20) 2887000
Fax: (254 20) 2217120
info@laicoregencyhotel.co.ke
http://www.laicoregencyhotel.co.ke
Rating: 5* 
​Deluxe Single Room

Deluxe Double Room 
​155.00
 

 
180.00 
​15 Minutes Drive
11.3 KMs 
​Send an email request to the address:  reservations.laicoregency@laicohotels.com
with the reference
CA-ITU-CBS on the title of the message.
​Wambua Kitheka
F& B Manager
E: wambua.kitheka@laicohotels.com
C:+254722722972
Hennessis Hotel
Limuru road, next to Stima plaza
Nairobi - Kenya
Booking Office Tel: + 254 - 202654970/ 2
Mobile : +254 701 111 844
Website: www.hotelhennessis.com
Email: info@hotelhennessis.com
Rating : 3* 
Superior Room 

Standard Double
                 
Standard Single Room
​70
 

60
 
                 
50
​10 Minutes Drive
9.3 KMs 
​Send an email request to the address: sales@hotelhennessis.com
with the reference
CA-ITU-CBS on the title of the message
​Jared Nyakomitta
Reservation Manager
sales@hotelhennessis.com
+254725320761
Southern Sun Holiday Inn
P.O. Box 66807
Nairobi 00800
Tel: (254-20) 3740920/3740921
Fax: (254-20) 3748823
Parklands Road
www.southernsun.co.ke
Rating: 5*
​Single Room
Double Room 
​225.00
 
250.00 
​13 Minutes Drive
10.5 KMs  
Log onto the site: www.tsogosun.com

Enter CA-ITU-CBS as the promotional code to access the event rates

Betty Omolo
Sales Account Manager
E: omolob@southernsun.co.ke
Tel: (+254) 7802877
​AFRALTI
The African Advance Level Telecommunications Institute.
P.O. Box 58902
Nairobi 00200
Tel : +254 20 444 0633/4
        +254 20 265 5011
Cell: +254 710 207 061  /
+254 733 444 421
Email:info@afralti.org 
Website: www.afralti.org                  
​Single
Double
Twin Room
​35
45
70
​20 Minutes Drive
16.4 Kms  
​Send an email request to info@afralticonference.com with the reference CA-ITU-CBS on the title of the message
 
​Mr. Peter Muchai,
E: pmuchai@afralti.org
C: +254-720-672721
Ms. Zipporah Mburugu
E:  zippy@afralti.org       
C: 254-710-207061
​Six Eighty Hotel
P.O. BOX 43436
Nairobi 00100
Tel: (254 20) 3315680
Email: info@sentrim-hotels.com
www.sentrim-hotels.com
Rating: 3*
​Standard Single

Standard Double
 
Boulevard
Single
 
Double
 
Triple
​70
 
                  
95
 
 
 
85
 
105 
 
125
​15 minutes drive
10.5 KMs  
​Send an email request to the address:  sales3@sentrim-hotels.com
and state the code CA-ITU-CBS to enjoy the rates.
Juliet Kairu
C: +254 774 154 766
E: sales@sentrim-hotels.com
​Kenya Comfort Inn Hotel 
P.O. BOX 30425-00100
Nairobi
Tel: 0722511438
Email: sales@kenyacomfort.com
Rating: 3* 
​Standard Single

Standard Double

Superior Single

Superior Double 
62
 
 
48
 
 
72
 
 
58
​14 minutes drive
10.8 KMs 
​Send an email request to the address: sales@kenyacomfort.com
with the reference CA-ITU-CBS on the title of the message.
​Ila Kaveke
Coordinator
E: sales@kenyacomfort.com
C: +254 734608866

Keziah Awuor
E: comfort@kenyacomfort.com
C: +254 722 608685
  
HOST COUNTRY CONTACT DETAILS
 
Ms. Rachel Alwala
Assistant Director /Communications and External Affairs
Communications Authority of Kenya
P.O. Box 14448 Nairobi 00800
Tel:+254 703 042 475
E-mail: itucbs@ca.go.ke
 
Ms. Linet Onyando
Ag. Assistant Manager /External Affairs
Communications Authority of Kenya
P.O. Box 14448 Nairobi 00800
Tel:+254 703 042 435
E-mail: itucbs@ca.go.ke
 
Mrs. Viola Munyoki
Ag. Assistant Manager/Events
Communications Authority of Kenya
P.O. Box 14448 Nairobi 00800
Tel:+ 254 703 042 218
E-mail: itucbs@ca.go.ke
 
CURRENCY, BANKS AND CREDIT CARDS
 
The unit of currency is the Kenya Shilling (Ksh), divided into 100 cents. The indicative exchange rates, as at 25th April 2016 is:
1USD = Ksh 102
1 EURO = Ksh115
1 Pound Sterling = Ksh147
 
Please note that these rates are subject to change.
ELECTRICAL APPLIANCES
 
The Electricity supply in Kenya is 240 Volts with a frequency of 50 Hertz and the electricity plugs are 13 Amp, with the square pin used in most premises.
 
MEDICAL AND HEALTH
 
Before visiting Kenya, you may need requisite vaccinations and medications for vaccine-preventable diseases and other diseases you might be at risk of at your destination. Note that your doctor or health-care provider will determine what you will need, depending on factors such as your health and immunization history, areas of the country you will be visiting, and planned activities.
 
To have the most benefit, see a health-care provider at least 4–6 weeks before your trip to allow time for your vaccines to take effect and to start taking medicine to prevent malaria, if you need it. Even if you have less than 4 weeks before you leave, you should still see a health-care provider for needed vaccines, anti-malaria drugs and other medications and information about how to protect yourself from illness and injury while travelling.
 
YELLOW FEVER VACCINATION
 
IMPORTANT NOTE TO ALL DELEGATES!
 
The Ministry of Health in Kenya provides a disease surveillance service on its borders. In this regard:
  1. All delegates shall be subjected to health screening at the port of entry.
  2. Delegates from the countries* with risk of yellow fever transmission listed below MUST be in possession of a valid**yellow fever certificate, failure to which they shall be vaccinated on site at the port of entry.
  3. Delegates from Angola, Democratic Republic of Congo, and Uganda MUST have a yellow fever vaccination certificate. Delegates from these countries will be quarantined and deported if they arrive without yellow fever cards. 
  4. Delegates transiting through yellow-fever high risk countries (listed in item 3 above) must limit their transit hours to less than 12 hours otherwise, they shall be subjected to vaccination upon arrival at the airport in Nairobi.    
The vaccination should have been administered not less than 10 days before travel time.
 
Please make sure that you fully comply with the above health requirements.
 
*COUNTRIES WITH RISK OF YELLOW FEVER TRANSMISSION
 
Passengers arriving from the countries listed below are required to possess a valid** vaccination certificate for yellow fever whenever travelling to both endemic and non-endemic zones. The areas include airport transit.
  1. Angola
  2. Argentina
  3. Benin
  4. Bolivia
  5. Brazil
  6. Burkina Faso
  7. Burundi
  8. Cameroon
  9. Central African Republic
  10. Chad
  11. Colombia
  12. Congo
  13. Côte d’Ivoire
  14. Democratic Republic of the Congo
  15. Ecuador
  16. Equatorial Guinea
  17. Ethiopia
  18. French Guyana
  19. Gabon
  20. Gambia
  21. Ghana
  22. Guinea
  23. Guinea Bissau
  24. Guyana
  25. Kenya
  26. Liberia
  27. Mali
  28. Mauritania
  29. Niger
  30. Nigeria
  31. Panama
  32. Paraguay
  33. Peru
  34. Rwanda
  35. Sao Tome and Principe
  36. Senegal
  37. South Sudan
  38. Sudan
  39. Sierra Leone
  40. Suriname
  41. Togo
  42. Trinidad and Tobago
  43. Uganda
  44. Venezuela           
** Period of validity: In accordance with the amendment to the IHR (2005) adopted by the World Health Assembly in resolution WHA67.13, from 11 July 2016 the period of validity for all certificates of vaccination against yellow fever changed from 10 years to the duration of the life of the person vaccinated, including for certificates already issued and new certificates.
 
Accordingly, as of 11 July 2016, valid certificates of vaccination presented by arriving travellers cannot be rejected on the grounds that more than ten years have passed since the date vaccination became effective as stated on the certificate; boosters or revaccination cannot be required. Source: WHO   (http://www.who.int/ith/2016-ith-annex1.pdf)
 
For any further details, please contact:
 
Mr Joseph Onwonga
Port Public Health Officer
Jomo Kenyatta International Airport
Nairobi
Tel.: +254 705 164 923/+254 705 164 724
 
WEATHER
 
Kenya enjoys a pleasant tropical climate and the average temperatures in September should be around 11°C - 24°C.
LOCAL TIME
 
GMT +3 hours