Income and expenditure of the Union for the period 2004 to 2007

The Plenipotentiary Conference of the International Telecommunication Union (Marrakesh, 2002),

considering

the strategic plans and goals established for the Union and its Sectors for the period 2004 to 2007,

considering further

Resolution 91 (Minneapolis, 1998) of the Plenipotentiary Conference on general principles for cost recovery,

decides

1   that the Council is authorized to draw up the two biennial budgets of the Union in such a way that the total expenditure of the General Secretariat and the three Sectors of the Union is balanced by the anticipated income, taking into account the following limits:

1.1   the upper limit of the amount of the contributory unit of Member States for the years 2004 to 2007 shall be CHF 330 000;

1.2   for the years 2004 to 2005, the contributory unit of Member States shall not exceed CHF 315 000;

1.3   expenditure on translation and text processing in respect of the official and working languages of the Union shall not exceed CHF 85 million for the years 2004 to 2007;

1.4   when adopting the biennial budgets of the Union, the Council may decide to give the Secretary-General the possibility, in order to meet unanticipated demand, to increase the budget for products or services which are subject to cost recovery, within the limit of the income from cost recovery for that activity;

1.5   the Council shall each year control the expenditure and income in the budget as well as the different activities and the related expenditure contained therein;

2   that, if no plenipotentiary conference is held in 2006, the Council shall establish the biennial budgets of the Union for 2008 and thereafter, having first obtained approval for the budgeted annual values of the contributory unit from a majority of the Member States of the Union;

3   that the Council may authorize expenditure in excess of the limits for conferences, meetings and seminars if such excess can be compensated by sums within the expenditure limits accrued from previous years or charged to the following year;

4   that the Council shall have the task of effecting every possible economy and, to this end, that it shall establish the lowest possible authorized level of expenditure commensurate with the needs of the Union, within the limits established by paragraph 1, if necessary taking into account the provisions of paragraph 5 below;

5   that the Council may exceed the limit established in decides 1.2 above for the years 2004-2005 by up to 1 per cent, in order to meet expenditure on unforeseen and urgent activities which are in the interests of the Union; within the upper limit established in decides 1.1 above, the Council may exceed the limit of CHF 315 000 by more than 1 per cent only with the approval of a majority of the Member States of the Union, after they have been duly consulted, within the upper limit of CHF 330 000; they shall be presented with a full statement of the facts justifying this step;

6   that, in determining the value of the contributory unit in any budgetary period, the Council shall take into account the future programme of conferences and meetings and the estimated related costs as well as other sources of income in order to avoid wide fluctuations from period to period;

7   that, in determining the value of the contributory unit, the Council should also take into account the budgetary impact of the introduction of new cost-recovery charges for activities that were previously funded from assessed contributions and should, to the greatest extent possible, reduce the value of the contributory unit by an appropriate amount;

8   that, in determining the value of the contributory unit, the Council should also take into account the budgetary impact of the introduction of new cost-recovery charges for activities that were previously funded from assessed contributions and should, to the greatest extent possible, reduce the value of the contributory unit by an appropriate amount;

instructs the Secretary-General

to provide to the Council, no less than five weeks before its ordinary 2003 and 2005 sessions, complete and accurate data as needed for the development, consideration and establishment of the biennial budget.