1. Leadership
A chairman and vice-chairman are initially appointed by the parent study
group. If needed, after the initial formation of the Regional Group, subsequent
management appointments will be made by the Regional Group.
2. Participation
Participation is open to any individual expert from a country which is a
member of ITU who wishes to contribute to the work. This includes individuals
who are also members of international, regional and national organizations.
Participation in Regional Group should not be used as an alternative to ITU
membership.
A list of
participants is to be maintained for reference purposes.
3. General financing of Regional
Group
Each Regional Group will determine its own method of financing.
Regional Group will not draw on ITU-T funds or resources except for the use
of Telecommunication Information Exchange Services (TIES).
4. Financing of meetings
It is suggested that financing of meetings and their preparation be
accomplished by volunteer hosting in a similar manner to Rapporteur groups, or
on the basis of financial arrangements determined by the Regional Group.
5. Administrative support
Regional Group can establish their own method of providing and financing
administrative support between meetings.
Where administrative services are requested from TSB, the costs, except
costs for the use of TIES, are to be covered by the Regional Group concerned.
6. Meeting logistics
The frequency and location of meetings is decided by each Regional Group.
Electronic document handling methods should be used as much as possible to
advance the work rapidly, e.g. by using electronic conferences, World Wide Web.
7. Working language
The language to be used will be mutually agreed by the Regional Group
participants.
8. Deliverables
Deliverables shall be in the form of contributions from the countries of
the region, reports, etc. to the parent study group.
9. Approval of deliverables
Regional Groups can establish their own rules of approval. However, it is
expected generally that approval shall be obtained by consensus in which each
Regional Group participant can express an opinion.
10. Printing and distribution of deliverables
Regional Group may select the method of printing and distribution of
deliverables.. Deliverables to the parent study group shall be in the form of
contributions.
Use of the world wide web is encouraged.
11. Progress reports
Regional Group progress reports are to be provided to the
parent study group meeting.
These progress reports to the parent study group should
include the following information:
– an updated
work plan, including a schedule of planned meetings;
– status of
work with reference to the work plan, including a list of outputs ;
– summary of
contributions considered by the Regional Group;
– list of
attendees at all meetings held since the last progress report.
12. Meeting announcements
The formation of a Regional Group will be announced in cooperation with the
parent study group via ITU publications and other means, including
communication with other organizations and/or experts, technical journals and
the World Wide Web.
The process of announcing subsequent meetings can be decided by the
Regional Group.
13. Working guidelines
Regional Group may develop additional internal working guidelines
as required.
