In line with its commitment to reducing its carbon footprint, ITU is undertaking efforts to make PP-18 as "green" as possible.

Climate Neutral Conference

To achieve the overall goal of a climate neutral conference (which has become standard practice for the United Nations events), the amount of GHG emissions generated in connection with the sessions will be reduced to the extent possible. Yet, certain emissions (such as those associated with travel, which is responsible for the lion’s share of the overall footprint) remain unavoidable and will therefore be offset.

The ITU has purchased carbon offsets for the travel of staff to service the Plenipotentiary Conference and strongly encourages all delegates to do the same where possible. You can report your carbon offsets using this link

Emissions generated by air travel can be calculated using ICAO's official calculator.

Emirates Airlines has one of the most modern, quietest, lowest-emissions fleets in the world, with an average age of just over 6 years. https://www.emirates.com/us/english/environment/our_position/carbon_offsetting.aspx

Accommodation

  • If possible, choose a hotel that operates in an environmentally responsible manner (e.g. sustainable energy management and reuse of towels and linens).
  • Chose a hotel close to public transport.

Dissemination of Information

  • In line with the objectives of the paper-reduction initiative, participants are encouraged to rely on digital versions of official documents which can be downloaded from XXXX
  • The Daily Programme for the conference will continue to be made available in electronic form only. A PDF version will be posted each morning on the corresponding website.
  • Invitations to all social events will also be posted on the website and on electronic screens at the conference.
  • To reduce the amount of GHG emissions generated in connection with the conference, and with a view to further reducing paper usage and wastage at the conference, participants are asked to refrain from distributing any printed material, such as publications and information related to side events and exhibits, other meetings or future conferences. Please note that the secretariat strongly encourages the electronic dissemination of information.
  • Delegates can display visual electronic materials (videos, slideshows, images etc.) on screens at main lobby area of the conference. To do so please contact XXXX

Energy Management

  • As per past practice, the target average temperature for all indoor areas of the official venue will be 22 degrees Celsius. It should be noted that, due to the dimensions of the conference and the nature of the different buildings and structures, it may not be possible to avoid certain variations between different buildings/ rooms and in the course of any given day.
  • DWTC is set to complete the solar panel installation project above Sheikh Rashid Hall in February 2018 by installing a 1MWp Solar PV resulting into energy saving, air conditioning in Sheikh Rashid Hall and overall utility bills.
  • DWTC also undertook an energy saving project in Sheikh Rashid Tower replacing the electrical control panels with modern smart VFDs with the latest MCC and close control panels.
  • Most of DWTC halls and public areas have now been equipped with LED lighting fixtures. The lighting and air conditioning operating hours are strictly controlled and the operating hours depend on the time of year and the event show hours.
  • Participants are requested to turn off room lights and ventilation as well as ICT equipment when not in use, enabling energy-saving features both in conference and hotel rooms.

Food and Drinking Water

  • Water dispensers available throughout the conference venue may be used with reusable bottles.
  • DWTC is committed to reduce the food waste and in conjunction with that initiative all excess and leftover food items that are still in good condition are given to Food Bank – Charity Organizations. DWTC has signed a MOU with Food Bank – Dubai Municipality to support this initiative.
  • The UAE Food Bank is a non-profit charitable organization launched January 14th 2017 under the umbrella of the Mohammed bin Rashid Al Maktoum Global Initiatives (MBRGI). It is committed to distributing food to those in need while eliminating food waste by collaborating with local authorities as well as local and international charities to create a comprehensive ecosystem to efficiently store, package and distribute excess fresh food from. It is the first Food Bank in the United Arab Emirates. Dubai Municipality oversees the criteria used by the UAE Food Bank to ensure that Food Hygiene and safety regulations are adopted in all steps of the process, including collecting, storing and distributing the meals. It also oversees the management and operation of the food bank. Food collected by the Food Bank is distributed to the poor and needy people through the approved Charity Organizations.
  • Re-usable flatware/tableware will be used in all dining functions.
  • Table decorations will be re-usable or compostable.

Local Transport and Free Bike Share

Individual transportation arrangements, such as rental of cars or vans, are strongly discouraged. Individual local transportation contributes to higher GHG emissions, air pollution, resource use, land use for roads and parking, and traffic congestion with the resulting aggregate loss of productive time and increased stress levels of all affected. During peak hours, individual traffic hardly brings any reduction of commuting times – on the contrary it may lead to additional delays. Instead, transportation by bus, metro and bike-share is strongly recommended

Paper use

  • Participants are encouraged to print and photocopy only what is absolutely necessary prior to and during the sessions. All paper used for printing and photocopying at PP-18 will be 100% recycled and certified by the XXXX eco label, and the same is encouraged for any necessary printing prior to the sessions. The use of colour printing should be kept to a minimum.
  • Print and photocopy on both sides and keep the font size to a legible minimum.
  • Collect and reuse paper that has print on one side only.
  • Consider eliminating the use of paper business cards. Many smartphone apps support sharing digital business cards that are automatically updated in case of changes or scanning and storing personal information received from others.

Waste avoidance and recycling

  • Every effort should be made to avoid the generation of waste in the first place. All unavoidable waste will be strictly separated at source, to enable the highest possible quality of recycling. Participants are asked to actively participate in the waste management initiative and support waste avoidance and waste separation as much as possible.
  • Separate waste bins are available throughout the conference venue.
  • DWTC will use re-usable exhibition carpet square tiles.
  • DWTC has an efficient recycling system sorting cardboard, plastic HDP plastic, PET, LDP plastic, paper, news print, magazines, aluminum, wire and cables.
  • Re-usable signage – free standing structures will be reused and banners and vinyl printing will use solvent free methods. Digital screens will be used as much as possible.

Reusable bottles and cups and PP-18

  • By filling reusable bottles distributed to all registered participants at water dispensers available throughout the conference venue, use of paper or plastic cups and disposable water bottles can be eliminated.
  • Upon request, disposable cups (mainly made of renewable materials) can be made available for hot drinks purchased for consumption away from the point of sale. You are kindly requested to consider whether a disposable cup is really necessary, since having your drink in a reusable cup at the restaurant or coffee point might also be an option.
  • You are highly encouraged to keep your ITU lanyard for use at your next ITU meeting.
  • If you have goods delivered to the conference venue, please keep the original packaging of your shipments in good condition for reuse when sending back leftover materials at the end of the conference

Gift Policy

  • Apart from the underlying principle of sustainable sourcing and procurement, the commitment of service providers to adhere to sustainable, ethical and fair practices is strengthened by requesting them to consent to the UN supplier code of conduct. Please refer to the supplier code of conduct when choosing a gift to be distributed.
  • If you are shipping gifts or other packages, please firstly consider using a supplier in the region. When goods are delivered to the venue, please keep the original packaging of your shipments in good condition for reuse when sending back leftover materials at the end of the conference.
  • Take the time to source an original, sustainable/reusable gift.