Page 118 - Reference framework for integrated management of an SSC - A U4SSC deliverable on city platforms

Data exchange with other computer systems

Nowadays, the number of web services that the different administrations are offering to the rest
through the different interoperability platforms is growing: @firma, enabled electronic address,
various records, SVDI, SVDR, information from the Tax Agency, information from the TGSS, among
others. The information obtained through these means must be reflected in a document before it
is incorporated into the corresponding file. In this process, we can apply an electronic signature
or not apply it (it is convenient to apply it).

Other documents or data provided to the file.

As mentioned above, many files provide photocopies, documents or data contained in documents
to complete the administrative files. For example, photocopies of official or press bulletins are
provided to accredited publications.

Normally these documents do not carry signatures, so their incorporation into the electronic file
can be done in two ways:

• If the original source is accessible via the Internet, it will be enough to print the required pages
in PDF format using any virtual printer we can find today (e.g., PDFCreator).
• If the original source is on paper, we must use the Certified Digitization process to convert the
papers into authentic electronic copies.

6.3.5.5 Electronic file and governing bodies

A fundamental part of the processing of the files is their resolution or approval by the governing
bodies. Therefore, we will not be able to implement the electronic file fully if the passage of the
same through the governing bodies, whether single-person or collegiate, is not taken into account
or properly designed.

The most complex part will be the passing of the files through a collegiate body. It will be necessary
to contemplate all the documentation that is prepared in a session of the collegiate body and what
part of it must appear in the file, thus justifying its passage through the body.

6.3.6 Other required components

In the implementation of the electronic file, in addition to the file processor and the application of
Certified Digitization, it will be necessary to have other components without which we will not be
able to talk about a complete electronic administration.

104 Reference framework for integrated management of an SSC | June 2023