Page 48 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

Dos and don’ts

Table 2: Dos and don’ts-planning for an emergency (Digital Buying Guide)
Table 2: Dos and don’ts-planning for an emergency (Digital Buying Guide)

Do Don’t

set up a team to respond to emergency do not expect staff to respond to
situations emergency situations without training and
access to appropriate digital tools
identify strategic suppliers that provide
critical services

review previous emergency spending
with suppliers

Table 3: Dos and don’ts-Prioritize needs (Digital Buying Guide)
3.2 How to buy faster

Do
Don’t
Prioritize user needs, engage with suppliers, and use emergency and accelerated procedures.
base requirements on valid user needs, do not assume that you know the
discovered through speaking to impacted challenges your users might face, or that you
Overview
communities will be able to recognize if someone is more
vulnerable than others
During an emergency, it is essential to buy faster than usual to deliver lifesaving and priority
follow international guidance on priority

products and services. To be able to do this depends on the ability of buyers to:
emergency supplies to buy
• quickly identify and prioritize for persons with disabilities and the most vulnerable and at-risk;
test any assumptions you have about
• develop requirements based on user needs;
products or services you are intending to buy
• find new suppliers and support existing ones; and
Table 4: Dos and don’ts-Engage with and support suppliers (Digital Buying Guide)
• use flexible contracting and buying approaches designed for emergencies.
Do Don’t

3.2.1 Prioritize needs do not terminate a contract during an

contact suppliers at the beginning of an
emergency to discuss any challenges they are emergency without first considering all the
Prioritize those who will benefit most from emergency buying and base buying requirements on
facing
alternatives
their needs.
encourage new suppliers to register
with you
Why it’s important
provide extensions or other forms of

As soon as an emergency hits, knowing what and who to prioritize allows government buyers to
relief to help suppliers during an emergency
focus scarce resources to source the most critical items and get them to the communities most at
risk.

34 Procurement guidelines for smart sustainable cities | May 2023

Procurement guidelines for smart sustainable cities | May 2023 1