Page 123 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

Table 17: Dos and don’ts-Write requirements
Do
Don’t
do not write requirements that you know

explain why the work is being carried

out and who it is for
be clear about the skills or experience

you require
use plain language and avoid jargon or

gender-specific language
Table 18: Dos and don’ts-Write evaluation criteria
Don’t
Do can only be delivered by a particular supplier
explain why the work is being carried do not write requirements that you know
out and for whom can only be delivered by a particular supplier
be clear about the skills or experience
you require
use plain language and avoid jargon or
Dos and don'ts
gender-specific language
Table 19: Dos and don’ts-Advertise the opportunity
Table 19: Dos and don’ts-Advertise the opportunity
Do Don’t
advertise opportunities widely, do not restrict or remove any
including internationally information unless it is legitimately confidential
or commercially sensitive
make all procurement information
available, free of charge

allow suppliers enough time between
you advertising the opportunity to bid
submission

4.2.4 Answer supplier questions

Ensure that suppliers can ask questions, and provide them with useful answers before moving to
evaluation.

Why it's important

After public officials and stakeholders have publicly advertised their opportunity, suppliers may
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Procurement guidelines for smart sustainable cities | May 2023
want to ask questions about it. It’s important to answer these questions in as much detail as possible
so that:
• suppliers can decide whether a piece of work is right for them and whether to offer their
services; and

• it encourages an open and transparent dialogue.

What it means

Suppliers should be able to ask questions easily, for example via e-mail or direct to a website.

When answering supplier questions public officials and stakeholders should:

• ask the supplier to explain what they mean if they do not understand the question;
• reply within the time they specified in their advert, and at least one working day before the
deadline for bids;

• publish all the questions that have been asked and the answers online so that all suppliers have
access;

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