Page 121 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

Table 17: Dos and don’ts-Write requirements

Don’t
Do
• flexibility – can the solution be customized (which should be kept to a minimum) to fully meet
their needs? do not write requirements that you know

explain why the work is being carried
out and who it is for
can only be delivered by a particular supplier
• assurance – for example, is there a Service Level Agreement (SLA)?
• integration – will the solution work with their other technology?

be clear about the skills or experience
you require
• security – does the solution’s security meet their needs?
use plain language and avoid jargon or
Dos and don'ts
gender-specific language
Table 18: Dos and don’ts-Write evaluation criteria
Table 18: Dos and don’ts-Write evaluation criteria

Do Don’t

explain why the work is being carried do not write requirements that you know
out and for whom can only be delivered by a particular supplier

be clear about the skills or experience
you require

use plain language and avoid jargon or
gender-specific language

Table 19: Dos and don’ts-Advertise the opportunity
4.2.3 Advertise the opportunity

Do
Don’t
Advertise requirements openly to ensure the widest range of suppliers are aware of the opportunity.
advertise opportunities widely, do not restrict or remove any
including internationally
Why it's important information unless it is legitimately confidential
or commercially sensitive
make all procurement information

Public officials and stakeholders should advertise procurement opportunities as widely as possible,
available, free of charge
including internationally, so that all eligible suppliers can apply for the work.

allow suppliers enough time between
This will help ensure:
you advertising the opportunity to bid
submission
• transparency;
• equal treatment;

• competition.

What it means

In most cases public officials and stakeholders should use the “open” procurement process
described in “Choose an approach”. This means posting the opportunity on their department
website and using other channels such as online and print media to advertise it.
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