Terms of reference of the Council Working Group on options for the Union's headquarters over the long term (CWG-HQP)

The terms of reference of the Council Working Group on options for the Union's HQ premises over the long term (CWG-HQP), as referred to in resolves 1 of Resolution COM6/5 (Busan, 2014), are:

1. To examine the status of HQ premises of the Union, taking into account the report of the Secretary-General on this issue submitted to the Plenipotentiary Conference (Busan, 2014), and to continue to analyse the options so far submitted and any others proposed by Member States, with the support of the secretariat, for prudent treatment of the premises into the long-term future, in order to prepare a recommendation for the Council. Options are to be assessed in terms of present and future needs, cost effectiveness, including means of deriving possible future revenue, and other issues raised in Document PP-14/57(Rev.1) as well as quality of life.
   
   
2. To seek contributions and comments from Member States, and at its discretion to invite experts to attend, as appropriate, the CWG's meetings to provide relevant information in order to assist the CWG in its work.
   
   
3. To prepare, pursuant to resolves 2 of this resolution, annual reports for submission to the sessions of the ITU Council, starting from 2015.
   
   
4. To work electronically, where this saves resources and increases efficiency.
   
   
5. To work in the English language, and, at the request of Member States concerned, for each physical meeting, with translation and interpretation in the requested official language(s) of the Union.
   
   
6. To hold at least one physical meeting per year, each for a maximum period of two days, unless otherwise instructed by the Council. Physical meetings should take place preferably collocated with other major relevant ITU events/meetings.