Annex B: MoU Management Group - Terms of Reference

Mission:

In each standardization organization there is a decision making process. The work of the MoU Management Group will be to review and prepare recommendations for these organizations.
In the area of Electronic Business the MoU Management Group shall promote synergy in standardization through encouraging cooperation and by the timely identification of, and recommendation to resolve, divergences and overlaps.

Representatives of the CEOs of the standardization organizations, representatives of the participating International User Groups and key advisors shall be invited at the discretion of each individual body, with notice to the other bodies.
The MoU Management Group with the help of an ad hoc group for all procedural matters will constitute the management of the MoU as follows:

Meeting frequency:

• At least twice a year, taking account of meeting dates for the individual organizations and the business to be transacted.

Responsibilities:

• Coordination of the standardization work programme within the scope of the MoU,
• Monitoring the implementation of recommendations of the IAeG and HLSGC reports
• Monitoring the results of harmonization efforts undertaken by other groups within the scope of the MoU
• Approving the procedures for joint groups established under the MoU, such as the Joint Syntax Working Group, and the ISO 7372 Maintenance Agency
• Proposing to the standardization organizations, changes as necessary to the MoU to reflect emerging requirements Resolution of outstanding issues.

Participants:

1. Representatives of the secretariats of the standardization organizations
2. Chairs (or their nominated representatives) of ISO and IEC Committees, ITU-T Study Groups and UN/CEFACT Working Groups including, but not restricted to, those listed below.
   The ISO and IEC secretaries of the Committees and the Counselor(s) of ITU-T Study Group(s) may attend as observers but may not represent their Committee or Study Group unless they have been so nominated.
3. Representatives of the participating International User Groups

Operating procedures:

• The operating procedures (to be provided) will respect the following principles:
1. The MoU/MG shall not represent an additional layer of bureaucracy in the standardization process
2. The MoU/MG will focus on action, not discussion
3. The main role of the MoU/MG is facilitation of effective standardization
4. The MoU/MG recognizes that each organization has its own decision making process
• Decisions should be taken by consensus among the affected parties. Where consensus cannot be achieved, then issues will be referred to the normal procedures of the standardization organizations for resolution.
• Short written reports should be submitted for each agenda item.
• The MoU Management Group should endeavour to use electronic communications to minimize the need for physical meetings.
• The Chairman for each meeting will be provided by the standardization organizations in rotation.
• The secretariat responsibility will be handled in rotation by ISO, IEC, ITU-T and UN/ECE. Related tasks (e.g. documentation management, development and maintenance of Website(s), maintenance of mailing list, internal and external support, meeting organisation) will be shared between the organizations after mutual agreement on the need assessment with an expected average of 1.5 man-months per year and per organization.
• International User Groups seeking to participate in the Management Group should make their request to the Management Group Secretariat, with a statement of their standardization requirements, and their existing work programme.
• Decisions relating to participation of International User Groups and the administration of the MoU should be taken by consensus among the standardization organizations.

The current list of ISO and IEC Committees is:

• ISO/TC 37 Terminology and other language resources
• ISO/TC 46 Information and documentation
• ISO/TC 68 Banking, securities and other financial services
• ISO/TC 154 Processes, data elements and documents in commerce, industry and administration
• ISO/TC 154 WG1 "Basic Semantics Register" (BSR)
• ISO/TC 184 Industrial automation systems and integration; ISO/TC 184/SC 4 Industrial data
• ISO/TC 215 Health Informatics
• IEC/TC 3 Information structures, documentation and graphical symbols and SC 3D Data sets for (component) libraries
• IEC/TC 56 Dependability
• IEC/TC 57 Power System Control and Associated Communications
• IEC/TC 91 Electronics Assembly Technology
• IEC/TC 93 Design automation
• ISO/IEC JTC 1 Information technology, SC 27 IT Security techniques, SC 31 Automatic identification and data capture techniques, SC 32 Data management and interchange, SC 34 Document description and processing languages

The current list of UN/CEFACT Working Groups is:

• Applied Technologies Group (ATG)
• Information Content Management Group (ICG)
• International Trade and Business Processes Group (TBG)
• Techniques and Methodologies Group (TMG)

The current list of ITU-T Study Groups is:

• ITU-T SG 3 Tariff and accounting principles including related telecommunication economic and policy issues
• ITU-T SG 13 Future networks including mobile and NGN
• ITU-T SG 16 Multimedia coding, systems and applications
• ITU-T SG 17 Security