Page 68 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

• speed up decision making and budget approvals; and
• reduce the risk of individual corruption, particularly for high-value projects.

What it means

Public officials and stakeholders should:

• involve colleagues with a diverse mix of skills, experience, disabilities, genders and ethnicities
- this will help them consider a wide range of needs;
• consult senior stakeholders and decision makers as early as possible;

• seek out specialist expertise when appropriate, for example legal, policy, security or accessibility;
Table 8: Dos and don’ts-Return to sustainable buying
• review past procurements with the staff involved;
Don’t
Do
• include people expected to use the product or service that they are procuring; and
develop transition plans to end

do not end emergency buying

• ensure that one individual is not solely responsible for high-value projects.
emergency relief in partnership with suppliers procedures abruptly without consultation with
suppliers
The size of the team should be in proportion to the scale and budget of what public officials and
agree with suppliers if and when

stakeholders are planning to procure. The team may also need to change throughout the process
any outstanding goods or services are to be
as public officials and stakeholders move from defining requirements through to evaluation and
delivered
contract management.
return to “normal” or sustainable buying
Dos and don’ts
as soon as it is reasonable to do so
Table 9: Dos and don’ts-Work as a team
Table 9: Dos and don’ts-Work as a team
Do Don’t
include colleagues with a diverse mix of do not allow one individual to be
skills, experience and backgrounds responsible for commissioning a high-value
product or service
ask about past procurements and any
lessons learned

consult stakeholders and decision-
makers as early as possible

Table 10: Dos and don’ts-Understand user needs (Digital Buying Guide)

Do Don’t
test any assumptions you have about do not collect data about users without
your users before you write your requirements their consent
work with Disabled People Organizations

research with a diverse range of users,
ideally where they use a product or service
54 Procurement guidelines for smart sustainable cities | May 2023

ensure that user needs are worked into
your plan

Procurement guidelines for smart sustainable cities | May 2023 3