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Venue
The ITU Plenipotentiary Conference will be held at Expo Guadalajara
(Hereinafter referred to as the Convention Centre) (Guadalajara, Mexico) from 4 to 22 October 2010. The
Convention Centre is located some 30 minutes away from the airport and 30
minutes from the city centre, by bus.
Address: EXPO GUADALAJARA
Exposiciones, Congresos y Convenciones
Av. Mariano Otero No. 1499
Col. Verde Valle, C.P. 44550
Guadalajara, Jalisco, México
Tel: +52 33 3343 3000
Fax:
+52 33 3343 3030
E-mail:
infoexpo@expo-guadalajara.com
Website:
www.expo-guadalajara.com
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Registration, credentials, and participation
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Conference agenda and proceedings
The Conference agenda can be found in
Document PP-10/1. A detailed calendar of work
will be drawn up by the Conference Steering Committee at the opening of the
Conference. The Conference calendar will be made available on the Conference
website and updated regularly. Daily meeting schedules will be on permanent
display on electronic notice boards in Convention Centre.
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Informal meeting and first day programme
Sunday, 3 October 2010
16.30 hrs
Informal meeting of Heads of delegation to exchange views and assist the
Secretary-General in formulating recommendations to the official meeting of
Heads of delegation, in accordance with
No. 49 of the
General Rules, and, in particular, to give advance consideration to the proposed
structure of the Conference and to proposals concerning the officers of the
Conference.
Monday, 4 October 2010
09.30 hrs:
Formal meeting of Heads of delegation
11.00 hrs:
Opening Ceremony
14.30 hrs: First Plenary Meeting
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Security and access to the Conference premises
Access to the official Conference premises within the
Convention Centre will be strictly limited to persons wearing a Conference badge
with photograph. Participants are advised that all delegates, observers, media
representatives, ITU and Host Country Secretariat staff, and all technical and
support staff of the Convention Centre, will only be admitted to the Conference
premises upon presentation of this badge.
All participants will be security screened at access points to
the Convention Centre, similar to security controls found at airports.
It is recommended that participants coming to the Convention
Centre limit their hand luggage to one small briefcase. Anything larger than
cabin luggage will not be permitted inside the Conference premises.
Participants are reminded to safeguard their personal
belongings at all times while in the Conference premises and hotel area.
All lost and found inquiries can be addressed to the ITU
Conference Security Service at the Information Desk located in the conference
premises.
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Documentation
Conference official documents
Proposals from Member States to amend the Constitution and Convention of the ITU
should, in order to ensure their timely transmission to all Member States, reach
the Secretary-General by 4 February 2010. The Secretary-General shall publish
any such proposals for the consideration by all Member States (see
Nos. 224 and
225 of the
Constitution and
Nos. 519 and
520 of the Convention).
In accordance with
No. 40 of the
General Rules, Member States are requested to submit to the Secretariat, as soon
as possible, and not later than 4 June 2010, other proposals for the work of the
Conference. In order to comply with
provisions 41 and
42 of the General Rules with regard to the format of proposals for the
Conference, the Secretariat has prepared
guidelines for the presentation of
proposals.
Documents will be made available by electronic means to Member States and
Observer Organizations and Entities in accordance with
provisions 43-45
of the General Rules. To meet the ongoing challenge of
Decision 5
(Antalya, 2006) and options for reducing expenditure, the Conference will be
conducted in a paperless manner as far as possible.
PP-10 documents
will be made available at the Conference website.
Participants are informed that a limited number of paper copies of PP-10
documents (maximum two per delegation) will be made available at the Conference
venue in accordance with requests submitted to the PP-10 secretariat in reply to
Circular-letter No. 156.
Participants are reminded to bring their laptop PCs with them to the Conference.
Under special circumstances, the PP-10 Secretariat will endeavour to provide a
limited number of laptops for use by delegates during the Conference.
In-conference documents publication and distribution
The Document Distribution Service will be situated in front of the main
conference room of the Convention Centre. This service will provide pigeonholes
for delegations and observer organizations/entities, reserved for official
documentation only.
A special designated area will be reserved in the Convention Centre for the
distribution of conference-related documentation, i.e. materials relevant to the
Conference agenda and objectives (e.g. telecommunication information pamphlets,
books, magazines, other printed and/or electronic materials). This area will be
accessible to all participants on a self-service basis and will be supervised by
the ITU Secretariat. An authorization is required to distribute materials in
this area and which can be obtained by contacting the ITU PP-10 Documents
Service at: PP10contributions@itu.int.
Materials distributed without authorization will be removed by the Secretariat.
Information related to documentation
is provided and updated regularly on the Conference website.
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Policy statements
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Media and communication facilities and services
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IT facilities (see Annex 1 of Doc. ADM/5)
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Meeting rooms
Meeting rooms within the Conference premises at the Convention
Centre will be managed by the ITU Secretariat.
Delegations wishing to reserve a room are requested to contact
the Room Reservations Service at
PP10roomreservations@itu.int.
Requests will be processed on a first come first served basis. During the
Conference, the Room Reservation Service will be located in Office No.36 at the
Convention Centre.
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Social events
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Member States and other Conference participants intending
to host social events during the Conference are reminded that the ITU
Protocol Service maintains and monitors a calendar of such events.
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The main purpose of maintaining this calendar of events is
to inform Member States and other Conference participants planning to hold
social events of possible scheduling conflicts. The ITU Protocol Service
will seek to assist, to the extent possible, in identifying alternative
times and date. It is, therefore, strongly advised that organizers of social
events first liaise and coordinate with the ITU Protocol Service before
proceeding with final arrangements for the date and time of a proposed
social event. The ITU Protocol office serves solely as a go-between to
suggest possible slots based on its updated list of events and provides
information on overlaps.
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The ITU Protocol Service will liaise with the Conference
and Publications Department in order to ensure distribution of invitations.
Such invitations will be distributed by the Document Distribution Service in
the pigeonholes of participants. It is recommended that organizers properly
label their invitation envelopes. Except for this service, the ITU shall
not take responsibility for logistical or other arrangements of social
events. These are strictly the responsibility of the organizer of each
event.
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Please note that invitation cards and other materials
distributed during the Conference for social events should not bear any ITU
logo or any conspicuous reference and signs that may suggest or even infer
ITU’s endorsement of the event.
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For all matters regarding social events during the
Conference, please send all inquiries to
protocol@itu.int, (Tel. 41 22 730 59
27 – Fax 41 22 730 58 17). In order to register for a social event, please
fill in the
social events form
and return to the ITU Protocol Office. Please note
that information contained in this form is for coordination and protocol
purposes only.
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Passport and visa requirements
Every foreign national travelling to Mexico must be in
possession of a valid passport.
For complete details of visa requirements, participants are
advised to consult the
website of the Host Country. Enquiries can also be addressed to a Mexican Embassy or
Consulate in countries of residence. If a visa is required, participants are
requested to obtain this official document prior to travelling to Mexico. The
following documents should be submitted to the Mexican Embassy or Consulate when
applying for a visa. Other documents may be required in certain countries:
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Valid
passport for at least 6 months prior to the date you enter Mexico
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Visa request
form (provided by Host Country)
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ITU confirmation of
registration (provided by ITU Secretariat)
Please note that a visa cannot be
obtained through the ITU Secretariat.
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Travel arrangements
Participants are requested to make their own travel
arrangements to Mexico.
Transfers from Guadalajara International Airport to
selected hotels will be provided free of charge to participants who
have used the on-line hotel room booking service through the official agency
designated by the host country (see below). Information should be provided at
latest by 20 September 2010. Transfers from Guadalajara International Airport to
selected hotels will be provided from September 28th to October 6th, and
transfers from selected hotels to Guadalajara International Airport from October
19th to 26th. An information desk will provide assistance at both Mexico City
and Guadalajara International Airports. A travel agent will be available in the
Convention Centre and selected hotels to assist with travel arrangements.
Shuttle services to and from selected hotels and the
Convention Centre will be provided free of charge to Conference
participants. Relevant information will be provided with a welcome package to
all participants upon registration at ExpoGuadalajara.
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Accommodation and hotel room bookings
To reserve rooms in hotels recommended by the host country,
participants are invited to
book on‑line
through the agency designated by the host country (reservaciones@jaliscovive.com.mx).
Room confirmation and vouchers will be
provided within 72 hours of booking. Please note that hotel rooms cannot be
booked through the ITU Secretariat.
General information on Guadalajara and
Mexico can be found on the
host country website.
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Banking and currency
Major banks usually open Mon-Fri from 09:00 to 16:00 hours
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$13 mexican pesos ≈ 1 US DOLLAR (USD)
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$19 mexican pesos ≈ 1 EURO (EUR)
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$21 mexican pesos ≈ 1 UNITED KINGDOM POUND (GBP)
A bank – Banco Santander – is located within the Convention
Center and is open Monday to Friday from 09.00 to 16.00 hours.
For updates on
currency exchange rates, several currency converter are available on Internet,
including
this one.
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Climate
Temperatures in Guadalajara for October average from 13°C –
27°C, with 30% precipitation probability.
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Electricity
The electric current used in Mexico is 110 volts in all parts
of the country.
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Mobile phones in Mexico
Important Note - Mobile phones in Mexico:
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Telephones bought in Mexico are SIM locked and
will only work with the designated SIM card.
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If you wish to use your own telephone in
Mexico with a local SIM card, it will work provided that your
telephone is NOT SIM locked.
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Please keep in mind that typically in Europe,
Middle East and Asia most telecom providers use the 900 MHz and
1800 MHz bands, whereas in Mexico the 850 MHz and 1900 MHz bands
are used. If you wish to use your own mobile phone in Mexico,
you should verify in advance that your phone supports the 850
MHz and 1900 MHz bands.
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