International Telecommunication Union   ITU
عربي  |  中文  |  Español  |  Français  |  Русский
 Advanced Search Advanced Search Site Map Contact us Print Version
Home : ITU Plenipotentiary Conference : PP-10

PP-10: Practical information for participants
word format - 18 KB Word version (Doc. ADM/5)


The ITU Plenipotentiary Conference will be held at Expo Guadalajara (Hereinafter referred to as the Convention Centre) (Guadalajara, Mexico) from 4 to 22 October 2010. The Convention Centre is located some 30 minutes away from the airport and 30 minutes from the city centre, by bus.  

               Exposiciones, Congresos y Convenciones
               Av. Mariano Otero No. 1499
               Col. Verde Valle, C.P. 44550
               Guadalajara, Jalisco, México     

Tel: +52 33 3343 3000

Fax: +52 33 3343 3030





   Registration, credentials, and participation




Conference agenda and proceedings

The Conference agenda can be found in Document PP-10/1. A detailed calendar of work will be drawn up by the Conference Steering Committee at the opening of the Conference. The Conference calendar will be made available on the Conference website and updated regularly. Daily meeting schedules will be on permanent display on electronic notice boards in Convention Centre.



Informal meeting and first day programme

Sunday, 3 October 2010
16.30 hrs
Informal meeting of Heads of delegation to exchange views and assist the Secretary-General in formulating recommendations to the official meeting of Heads of delegation, in accordance with No. 49 of the General Rules, and, in particular, to give advance consideration to the proposed structure of the Conference and to proposals concerning the officers of the Conference.

Monday, 4 October 2010
09.30 hrs: Formal meeting of Heads of delegation
11.00 hrs: Opening Ceremony
14.30 hrs: First Plenary Meeting




Security and access to the Conference premises

Access to the official Conference premises within the Convention Centre will be strictly limited to persons wearing a Conference badge with photograph. Participants are advised that all delegates, observers, media representatives, ITU and Host Country Secretariat staff, and all technical and support staff of the Convention Centre, will only be admitted to the Conference premises upon presentation of this badge.

All participants will be security screened at access points to the Convention Centre, similar to security controls found at airports.

It is recommended that participants coming to the Convention Centre limit their hand luggage to one small briefcase. Anything larger than cabin luggage will not be permitted inside the Conference premises.

Participants are reminded to safeguard their personal belongings at all times while in the Conference premises and hotel area.

All lost and found inquiries can be addressed to the ITU Conference Security Service at the Information Desk located in the conference premises.




Conference official documents 
Proposals from Member States to amend the Constitution and Convention of the ITU should, in order to ensure their timely transmission to all Member States, reach the Secretary-General by 4 February 2010. The Secretary-General shall publish any such proposals for the consideration by all Member States (see Nos. 224 and 225 of the Constitution and Nos. 519 and 520 of the Convention).

In accordance with No. 40 of the General Rules, Member States are requested to submit to the Secretariat, as soon as possible, and not later than 4 June 2010, other proposals for the work of the Conference. In order to comply with provisions 41 and 42 of the General Rules with regard to the format of proposals for the Conference, the Secretariat has prepared guidelines for the presentation of proposals.

Documents will be made available by electronic means to Member States and Observer Organizations and Entities in accordance with provisions 43-45 of the General Rules. To meet the ongoing challenge of Decision 5 (Antalya, 2006) and options for reducing expenditure, the Conference will be conducted in a paperless manner as far as possible. PP-10 documents will be made available at the Conference website. Participants are informed that a limited number of paper copies of PP-10 documents (maximum two per delegation) will be made available at the Conference venue in accordance with requests submitted to the PP-10 secretariat in reply to Circular-letter No. 156. Participants are reminded to bring their laptop PCs with them to the Conference. Under special circumstances, the PP-10 Secretariat will endeavour to provide a limited number of laptops for use by delegates during the Conference.
In-conference documents publication and distribution
The Document Distribution Service will be situated in front of the main conference room of the Convention Centre. This service will provide pigeonholes for delegations and observer organizations/entities, reserved for official documentation only.

A special designated area will be reserved in the Convention Centre for the distribution of conference-related documentation, i.e. materials relevant to the Conference agenda and objectives (e.g. telecommunication information pamphlets, books, magazines, other printed and/or electronic materials). This area will be accessible to all participants on a self-service basis and will be supervised by the ITU Secretariat. An authorization is required to distribute materials in this area and which can be obtained by contacting the ITU PP-10 Documents Service at: Materials distributed without authorization will be removed by the Secretariat.

Information related to documentation is provided and updated regularly on the Conference website.



Policy statements



Media and communication facilities and services



IT facilities (see Annex 1 of Doc. ADM/5)



Meeting rooms

Meeting rooms within the Conference premises at the Convention Centre will be managed by the ITU Secretariat.

Delegations wishing to reserve a room are requested to contact the Room Reservations Service at Requests will be processed on a first come first served basis. During the Conference, the Room Reservation Service will be located in Office No.36 at the Convention Centre.



Social events

  1. Member States and other Conference participants intending to host social events during the Conference are reminded that the ITU Protocol Service maintains and monitors a calendar of such events.

  2. The main purpose of maintaining this calendar of events is to inform Member States and other Conference participants planning to hold social events of possible scheduling conflicts.  The ITU Protocol Service will seek to assist, to the extent possible, in identifying alternative times and date. It is, therefore, strongly advised that organizers of social events first liaise and coordinate with the ITU Protocol Service before proceeding with final arrangements for the date and time of a proposed social event. The ITU Protocol office serves solely as a go-between to suggest possible slots based on its updated list of events and provides information on overlaps.

  3. The ITU Protocol Service will liaise with the Conference and Publications Department in order to ensure distribution of invitations.  Such invitations will be distributed by the Document Distribution Service in the pigeonholes of participants. It is recommended that organizers properly label their invitation envelopes.  Except for this service, the ITU shall not take responsibility for logistical or other arrangements of social events. These are strictly the responsibility of the organizer of each event.

  4. Please note that invitation cards and other materials distributed during the Conference for social events should not bear any ITU logo or any conspicuous  reference and signs that may suggest or even infer ITU’s endorsement of the event.

  5. For all matters regarding social events during the Conference, please send all inquiries to, (Tel. 41 22 730 59 27 – Fax 41 22 730 58 17).  In order to register for a social event, please fill in the social events form word format - 18 KBand return to the ITU Protocol Office.  Please note that information contained in this form is for coordination and protocol purposes only.



Passport and visa requirements

Every foreign national travelling to Mexico must be in possession of a valid passport.

For complete details of visa requirements, participants are advised to consult the website of the Host Country. Enquiries can also be addressed to a Mexican Embassy or Consulate in countries of residence. If a visa is required, participants are requested to obtain this official document prior to travelling to Mexico. The following documents should be submitted to the Mexican Embassy or Consulate when applying for a visa. Other documents may be required in certain countries:

  • Valid passport for at least 6 months prior to the date you enter Mexico

  • Visa request form (provided by Host Country)

  • ITU confirmation of registration (provided by ITU Secretariat)

Please note that a visa cannot be obtained through the ITU Secretariat.



Travel arrangements

Participants are requested to make their own travel arrangements to Mexico.

Transfers from Guadalajara International Airport to selected hotels will be provided free of charge to participants who have used the on-line hotel room booking service through the official agency designated by the host country (see below). Information should be provided at latest by 20 September 2010. Transfers from Guadalajara International Airport to selected hotels will be provided from September 28th to October 6th, and transfers from selected hotels to Guadalajara International Airport from October 19th to 26th. An information desk will provide assistance at both Mexico City and Guadalajara International Airports. A travel agent will be available in the Convention Centre and selected hotels to assist with travel arrangements.

Shuttle services to and from selected hotels and the Convention Centre will be provided free of charge to Conference participants. Relevant information will be provided with a welcome package to all participants upon registration at ExpoGuadalajara.



Accommodation and hotel room bookings

To reserve rooms in hotels recommended by the host country, participants are invited to book on‑line through the agency designated by the host country (

Room confirmation and vouchers will be provided within 72 hours of booking. Please note that hotel rooms cannot be booked through the ITU Secretariat.

General information on Guadalajara and Mexico can be found on the host country website.   



Banking and currency

Major banks usually open Mon-Fri from 09:00 to 16:00 hours

  • $13 mexican pesos ≈ 1 US DOLLAR (USD)

  • $19 mexican pesos ≈ 1 EURO (EUR)

  • $21 mexican pesos ≈ 1 UNITED KINGDOM POUND (GBP)

A bank – Banco Santander – is located within the Convention Center and is open Monday to Friday from 09.00 to 16.00 hours.

For updates on currency exchange rates, several currency converter are available on Internet, including this one.




Temperatures in Guadalajara for October average from 13°C – 27°C, with 30% precipitation probability.




The electric current used in Mexico is 110 volts in all parts of the country.


Mobile phones in Mexico

Important Note - Mobile phones in Mexico:

  1. Telephones bought in Mexico are SIM locked and will only work with the designated SIM card. 

  2. If you wish to use your own telephone in Mexico with a local SIM card, it will work provided that your telephone is NOT SIM locked.

  3. Please keep in mind that typically in Europe, Middle East and Asia most telecom providers use the 900 MHz and 1800 MHz bands, whereas in Mexico the 850 MHz and 1900 MHz bands are used. If you wish to use your own mobile phone in Mexico, you should verify in advance that your phone supports the 850 MHz and 1900 MHz bands.


Related Links

  Contact information

Host country website



























Top - Feedback - Contact Us -  Copyright © ITU 2010 All Rights Reserved
Contact for this page : Secretariat of the Conference
Updated : 2010-09-23