Please remember that citizens of some countries are required to obtain a visa in order to enter and spend time in Switzerland.
The visa must be requested at least four (4) weeks before the date of beginning of the meeting and obtained from the office (embassy or consulate) representing Switzerland in your country or, if there is no such office in your country, from the one that is closest to the country of departure.
If problems are encountered, the Union can, at the official request of the administration or entity you represent, approach the competent Swiss authorities in order to facilitate delivery of the visa but only within the period mentioned of four weeks.
For any such request, a covering letter (with letterhead, address and the sender’s title and legible signature) stamped and signed by the person responsible for the delegate’s entity must be sent to TSB by fax (+41 22 730 5853) or e-mail (firstname.lastname@example.org) bearing the words “visa request”. A model of a such a letter can be found here.
It must specify the following information of the applicant(s) for whom the visa(s) is (are) required: full name and functions; place and date of birth; passport number: place and date of issue, and expiry date; the title and dates of the meeting in question and must be accompanied by a very clear and legible copy of the passport and a copy of the notification of confirmation of registration approved for the ITU-T meeting in question.