Practical Information for WTDC-25 Participants

Travel and Arrival Information

The World Telecommunication Development Conference (WTDC-25) will be held on 17-28 November 2025, in Baku, Azerbaijan, and will be hosted by the Ministry of Digital Development and Transportation (Azerbaijan).

This guide provides all the essential details for a smooth arrival and transition from the airport to your accommodation and the conference venue.

Airport

Arrive at Heydar Aliyev International

Airport (GYD), ~20 km from Baku.

Customs & Docs

Have your passport, visa (or e-visa confirmation), WTDC-25 registration, travel insurance, and health documentation ready.

Transport Options

Taxis/Ride-Sharing: Licensed taxis; apps (Bolt, Yango, Uber) provide fare estimates.

Shuttle Services: WTDC-25 Organizers will arrange dedicated shuttle services for the registered participants staying at the 12 official hotels only. Look out for the shuttle signage at the airport arrivals area.

Public Transport: Baku Metro and Baku Buses are also available.

Airlines Flying to Azerbaijan

Transport

Dedicated Transport Services

Shuttle buses from airport to 12 official hotels and return and from 12 official hotels to the Baku Convention Center during the conference dates.

Operational Dates & Coverage (dates are subject to a change)

Nov 14–18: Airport ↔ Official Hotel shuttles
Nov 16–28: Hotel ↔ Conference Venue ↔ Hotel

7:00 AM & 8:00 AM/ 6:00 PM & 7:00 PM

Nov 26–29: Official Hotel ↔ Airport Shuttles

Visa

Depending on your nationality, you may need to obtain a visa prior to arrival in Azerbaijan. Many travellers can apply for an e-visa online, which is usually processed within a few days. Please check with the official Azerbaijani e-visa portal or your local embassy for the most up-to-date requirements well in advance of your travel.

The official Secure Portal can be accessed at https://evisa.gov.az

You can get a visa in 3 business days

Required Documents:

Make sure to carry:

A valid passport with at least six months validity from the date of entry.
A printed copy of your e-visa or visa approval letter (if applicable).
Proof of accommodation or invitation from the WTDC25 organizers.
Travel insurance details.

Health and Safety:

Stay informed of any travel advisories or health requirements (such as COVID-19 protocols) by visiting the official websites of the Azerbaijani government or your local embassy. It’s advisable to carry any necessary health documentation or vaccination records as required by local authorities.

Accomodation

Accommodation & Hotels

12 official hotels ( 3  to 5 stars) with competitive pricing
Priority on cost-effectiveness—local 5 stars hotels comparable to European 4 stars hotels

Online Booking Platform

Guests can book accommodation via the Online Booking Platform that will be integrated into the Host Country WTDC-25 website.
Concierge service available for special booking requests

Booking Instructions

Reservation Process

Official hotels booking is available on the Online Booking Platform .

Check-In and Check-Out

Check-In: Typically starts from 2:00 PM. If you arrive earlier, most hotels will offer luggage storage until your room is ready.
Check-Out: Standard check-out time is 12:00 PM. If you require a late check-out, please coordinate directly with your hotel in advance.

Accommodation & Transport Guide

The Conference Venue

Venue Location

WTDC-25 will be held at Baku Convention Center, situated in the heart of Baku.

Venue Map and Layout

Upon arrival to the Baku Convention Center, you will find a detailed digital conference venue map.

This map will outline: registration and information counters, main session halls and breakout rooms, networking areas, lounges, and refreshment zones, emergency exits and restrooms, nearby facilities such as cafes and restaurants.

Getting There

Six local transport hubs (final locations to be confirmed) will lie within a 2–5 minute walk of each official hotel. From the moment you arrive, clear, standardized signage at the airport arrival area and at official hotels will point you in the right direction.

Registration

On-Site Registration

Head to the dedicated Registration Desk located in the main entrance upon arrival at the Baku Convention Centre.

Additional Venue Information

Wi-Fi and Technical Support

Complimentary Wi-Fi is available throughout the venue. Technical support will be deployed to assist with any connectivity or equipment needs.

Accessibility

The venue is fully accessible. If you require any special arrangements or assistance, please contact the conference support team in advance.

Safety Measures

In case of emergencies, follow the posted evacuation routes and listen for announcements from venue staff. First aid stations will be clearly marked for your convenience.

Local Information and Logistics

About Baku City Overview

Baku, the vibrant capital of Azerbaijan, is renowned for its striking blend of modern architecture and historical heritage. The city offers a unique cultural experience, with a bustling city center, scenic seaside promenades, and landmarks such as the Flame Towers and the ancient Maiden Tower.

Cultural Highlights

Enjoy local art galleries, traditional music venues, and historical sites that showcase Azerbaijan’s rich past. Baku is also famous for its diverse culinary scene, where East meets est in a fusion of flavours.

Practical Local Tips Currency and Payments

The local currency is the Azerbaijani manat (AZN). ATMs are widely available, and most establishments accept major credit cards. It’s advisable to have some cash for smaller vendors or local markets.

Communication

Stay connected by purchasing a local SIM card upon arrival. Many service providers offer affordable data plans suitable for short-term visitors.

Public Wi-Fi is also accessible in many hotels, cafes, and public areas.

Weather and Clothing

In November, Baku experiences mild to cool weather. It is recommended to dress in layers as temperatures can vary throughout the day. A light jacket or sweater should suffice for most outings, with an umbrella handy in case of rain.

Local Cuisine

Baku offers an array of dining options ranging from local Azerbaijani dishes—like plov (pilaf) and dolma—to international cuisine. Recommended dining spots include both upscale restaurants and traditional eateries that offer an authentic taste of local flavours.

Tourist Attractions

Take time to visit notable sites such as the Old City (Icherisheher), Boulevard, and modern landmarks like the Heydar Aliyev Center.

Language

Azerbaijani is the official language, but Russian and English are also commonly spoken in tourist and business areas. Learning a few basic phrases in Azerbaijani, such as greetings and expressions of thanks, can enhance your interactions.

Local SIM Cards

Consider purchasing a local SIM card for affordable data and calling rates. Providers such as Azercell, Bakcell, and Nar offer various short-term packages suitable for visitors.

Emergency and Health Information

This section provides essential emergency contacts, health resources, and safety guidelines to ensure you are well-prepared during your stay in Baku.

Emergency Contacts

Emergency Services

General Emergency Number: 112
This number connects you to police, ambulance, and fire services. Use it for any urgent emergency situation.

Local Police

In case you need immediate police assistance, please call the general emergency number (102) and specify your need.

Embassy/Consulate Contacts

If you require assistance related to your home country, refer to your country’s embassy or consulate in Baku.

Health and Safety Guidelines

Medical Insurance

Ensure you have valid travel insurance that covers medical emergencies, including hospital stays, medications, and emergency evacuations. Have your insurance details and emergency contact numbers readily available.

Medication and Prescriptions

Bring any necessary prescription medications in their original packaging, along with a copy of your prescription. If you require regular medication, consult your healthcare provider before travel.

Weather and Clothing Climate Overview

In November, Baku experiences mild to cool weather with temperatures ranging from 10°C to 18°C (50°F to 64°F). Mornings and evenings may be cooler, so dressing in layers is advisable.

What to Pack

Light jackets or sweaters
Comfortable walking shoes
An umbrella or light raincoat in case of rain
Formal attire for conference sessions and networking events

Miscellaneous Practical Tips Time Zone

Baku operates on Azerbaijan Time (AZT), which is UTC+4. Adjust your devices accordingly and take note of the time difference from your home country.

Electrical Outlets

The standard voltage is 230V with plug types C and F. An adapter or converter might be necessary if your devices use a different plug type.