Page 82 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

Dos and don'ts

Table 11: Dos and don’ts-Share information early (Digital Buying Guide)
Table 11: Dos and don’ts-Share information early (Digital Buying Guide)

Do Don’t

be transparent about what you need do not give any one supplier an unfair
and the process you’re following advantage by sharing information with them
and not with others
engage with a diverse range of suppliers

inform the public about your
procurement strategy

Table 12: Dos and don’ts-Define outcomes
Case study - Driving Artificial Intelligence adoption through procurement: How the UK is keeping its
roads safe
Do Don’t
Driver and Vehicle Standards Agency (DVSA), UK do not write complex outcomes relating
base goals or outcomes on research

carried out with your organization, end users to particular software or hardware solutions
Figure 23: Helping you stay safe on Britain's roads
and suppliers
do not include hard-to-measure
ensure that outcomes are realistic for outcomes, for example “reducing poverty”
suppliers to provide

insist that outcomes are measurable

Table 13: Dos and don’ts-Estimate costs

Do Don’t

forecast what a product should cost do not allow significant delays between
before money is spent estimating costs and advertising an opportunity

share budget data openly to promote
competition and transparency

consider using e-Procurement tools to

The UK’s DVSA has developed an approach that uses Artificial Intelligence (AI) to help identify and
plan budgets and control spending
target garages that may not be testing vehicles properly.
A version of this case study originally appeared in the World Economic Forum (WEF) “AI Procurement
in a Box: Workbook” published in June 2020. It has been adapted and reproduced here under the
Creative Commons “Attribution Share-Alike” license, with additions from the DVSA Digital blog
post “Getting smart on MOT fraud” and the International Development Research Centre/Oxford
Insights “Government AI Readiness Index 2020.”

68 Procurement guidelines for smart sustainable cities | May 2023

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