Page 59 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

Table 5: Dos and don’ts-Use emergency or accelerated procedure (Digital Buying Guide)
Do
Don’t
use emergency buying to deliver do not use emergency buying
products or services faster in a genuine procedures after an emergency situation has
emergency stabilized or recovered
use more transparent methods wherever
possible

keep a record of the reasons why
Dos and don’ts
emergency or accelerated buying was used
Table 6: Dos and don’ts-Ensure value for money (Digital Buying Guide)
Table 6: Dos and don’ts-Ensure value for money (Digital Buying Guide)

Do Don’t
carry out aggregated or joint do not use over-prescriptive or tailored
procurements to increase value for money and requirements that can only be met by one
limit price gouging by suppliers supplier

use fast-track competitive procedures
whenever possible

check international standards for
emergency goods, track supply chains and to
ensure digital procurement is accessibility to
users and staff.

Table 7: Dos and don’ts-Monitoring and evaluation (Digital Buying Guide)
3.3.2 Maintain transparency

Do
Don’t
Ensure, by publishing open data, that emergency buying can be monitored by others.
publish open data about emergency do not wait until after a crisis has
buying, including information on pricing, stabilized to monitor and evaluate emergency
Why it’s important
suppliers and procedures used buying
Since emergency purchases are more prone to corruption or misuse of funds, access to open data

focus on delivered outcomes rather
is essential to ensure transparency and accountability, as well as supporting emergency response
than procedures in audits and evaluations
efforts.
provide ways for whistle-blowers to

Public officials and stakeholders can help ensure this by:
report problems anonymously
• collecting and publishing open data about emergency buying; and
• monitoring and auditing buying during an emergency.

What it means
2 Procurement guidelines for smart sustainable cities | May 2023
Whenever possible, but particularly during an emergency, public officials and stakeholders should
publish information about:

• the products and services being purchased, their price and quantities;
• the name, size, location of the suppliers;

• who owns the supplier’s business;

• the expected value and actual value awarded;

Procurement guidelines for smart sustainable cities | May 2023 45