Page 107 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

Dos and don'ts
Table 14: Dos and don’ts-Use digital buying tools
Table 14: Dos and don’ts-Use digital buying tools

Do Don’t
use digital buying tools to enable faster do not choose digital tools that require
procurement and attract a broader range of you to be “locked in” to use a certain provider
suppliers over a long period

make sure any digital tools you choose
can be shared easily

inform suppliers about any new digital
tools you would like them to use
Table 15: Dos and don’ts-Simplify contracts
Case study – Government e-Marketplace (GeM): Procurement reimagined in India

Do Don’t
Government of India
use plain language and avoid legal do not use negative or controlling
jargon; if you have to use legal wording explain language; this is likely to discourage smaller
Figure 33: Government e-Market Place
what it means suppliers from working with government

use framework agreements to allow do not use language that is biased
faster contracting towards a particular gender or group

publish contracts online so that they are
accessible to the public

Table 16: Dos and don’ts-Choose an approach

Do Don’t
consider whether a procurement do not use the direct award process
process is the best way to achieve your needs except for emergency or security-related
buying
combine with other departments to
Summary
buy commonly bought products or services at
a better price
• GeM aims to transform the way in which procurement of goods and services is done.
use open procurement procedures to

• GeM is a completely paperless, cashless and system driven e-market place.
maximize transparency and competition
• GeM helps in not only making public procurement efficient and accountable but also enhances
resource efficiency.

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