Page 138 - Procurement guidelines for smart sustainable cities - A U4SSC deliverable

Table 23: Dos and don’ts-Award the contract
Don’t
Do

tell the successful supplier you intend

to award them the contract and share your contract at the award stage
decision publicly
do not enter into long-term contracts

allow time between notifying all with no exit options
suppliers of your decision and awarding the
contract
give detailed feedback to unsuccessful

suppliers
Table 24: Dos and don’ts-Manage supplier relationship do not negotiate essential terms of the
Do Don’t
resolve problems early through do not end a contract early without
discussion and collaboration, not contract following an improvement plan
enforcement
do not become “locked in” or over
allow the supplier to feed-back and dependent on one supplier

During crisis response situations, a less intensive or targeted approach may be required to ensure
suggest improvements
that public officials and stakeholders can still deliver services with their supplier.
consider involving the supplier in
Dos and don'ts
product strategy and planning sessions
Table 25: Dos and don’ts-Manage supplier delivery
Table 25: Dos and don’ts-Manage supplier delivery
Do Don’t
define roles and responsibilities at the do not allow one person to monitor
start of the project high-value projects on their own, particularly if
they also awarded the contract
agree where the supplier will work and
which tools you will use to collaborate

agree a shared set of milestones and
clarify how they will be assessed

Case study – Increasing transparency and accountability: How Mexico is opening up and connecting
procurement data

National Anti-corruption System Secretariat, Mexico

Figure 40: Mexico’s National Digital Platform
8 Procurement guidelines for smart sustainable cities | May 2023

Mexico’s National Digital Platform is a pillar of the country’s General Law of the National Anti-
Corruption System. It is now moving into an exciting new phase of development.

124 Procurement guidelines for smart sustainable cities | May 2023