Pursuant to Resolution 147 (Antalya, 2006) , the 2008 Council Session considered Documents C08/48 and C08/49 on the management and functioning of the Union.

Since 1992, the management and functioning of the Union has been the subject of studies which have led to a number of significant structural and institutional reforms but little in the way of amendments to the Constitution or Convention.

Resolution 147 instructed the Council to conduct a new study focusing on five issues:

• reporting structure in the Union;

• role, accountability, number and tenure/term of office of elected officials;

• functioning of the Coordination Committee;

• election procedures;

• responsibility, accountability and transparency of the advisory groups

Documents C08/48 and C08/49 contain useful lines of reflection other than those mentioned in Resolution 147, questions of a financial nature and questions relating to the Union's basic instruments. Council agreed that these issues would be brought to the attention of Member States to collect their comments, opinion and suggestions.

At its 2009 session, Council considered Document C09/44 which is a report on the results of the consultation undertaken with Member States in Circular letter 143. The report also requested Council 2009 to provide guidance on a way forward. Council 09 also reviewed various contributions of Member States, namely Documents C09/69, C09/74, C09/75, and C09/76, on the management and functioning of the Union.

Member States are invited to provide their comments at contributions@itu.int by 31 January 2010 at the latest.

The Secretary-General will then prepare, on the basis of these comments, a report to be submitted to Council 2010.

1)    Terminology for the titles of the Directors of the Bureaux;

2)    A review of the relationship between the timing of the Credentials Report and elections at plenipotentiary conferences;

3)    A review of the contributory unit system for Member States;

4)    A review of existing and new revenue sources and associated costs, including financial contributions from Sector Members and Associates;

5)    Methods to stabilize the basic instruments of the Union, and, in particular, the Constitution, on the understanding that this should focus on existing text and should not include new issues; and

6)   Convening the plenipotentiary conference every five years.

Circular-letter No. 143 - Management and functioning of the Union - Call for comments - Arabic - Chinese - French - Russian - Spanish

• Reporting structure in the Union.
   
• Role, accountability, number of tenure/term of elected officials; Terminology used to designate the Directors of the Bureaux.
   
• Elections; Appointed staff standing for election to an elected official position.
   
• Functioning of the Coordination Committee.
   
• Responsibility, accountability and transparency of the advisory groups.
   
• Questions relating to the Basic Instruments of the Union (Amendments to CS & CV; Compilation of Final Acts).
   
• Questions relating to Resolution 158 (Contributory Unit; Sector Members and Associates; Services provided by the Union).

General:

• Council 08: Docs. C08/79, C08/83, C08/84, C08/106;
• Council report to PP-06: PP-06 Doc. 20 (Rev.1), Resolution 147 (Antalya, 2006), Resolution 148 (Antalya, 2006); Resolution 155 (Antalya, 2006); Resolution 158 (Antalya, 2006);
   

Reporting structure in the Union:

• Resolution 148 (Antalya, 2006)

• Council 07: Docs. C07/17, C07/72 (re: “Tasks and Functions of the DSG”);

• Member States’ Contributions to PP-06: Doc. EUR/12/15-45, ARB/14/45, USA/16/35, RCC/29/5, AFCP/34/4.
   

Role, accountability, number and tenure/term of elected officials; Terminology used to designate the Directors of the Bureaux:

• CS/Article 11; CV/Articles 2, 5, 12, 15, 18; Resolution 148 (Antalya, 2006);

• Member States’ Contributions to PP-06: Doc. EUR/12/15-45, 58-61; EUR/12/46; EUR/12/51; ARB/14/46; USA/16/2; USA/16/5, 13; USA/16/8-9,11-12,20-21,23-24,26-27; RCC/29/5,6; AFCP/34/1-2,4; ACP/36/20.
   

Elections; Appointed staff standing for election to an elected official position:

• CS/Article 9; CV/Article 2; Chapter III of the GR; Recommendation 5 (Marrakesh, 2002);

• Staff Regulation 12.2, Staff Regulations applicable to elected officials XI.2;

• PP-94: Doc. 302
   

Functioning of the Coordination Committee:

• CS/Article 26; CV/Article 6; Resolution 108 (Marrakesh, 2002); Resolution 148 (Antalya, 2006);

• Council 07: Docs. C07/17, C07/72 (re: “Tasks and Functions of the DSG”); Council Resolution 1273;

• Member States’ Contributions to PP-06: Doc. EUR/12/15-45, 58-61; ARB/14/47; USA/16/1-17,36,44; RCC/29/6-7;
   

Responsibility, accountability and transparency of Advisory Groups:

• CV/Articles 11A, 14A, 17A;

• Member States’ Contributions to PP-06: Doc. USA/16/19,22,25.
   

Questions relating to the Basic Instruments of the Union:

• CS Articles 52, 53, 55; CV Article 42;

• Resolution 69 (Kyoto, 1994); Resolution 75 (Minneapolis, 1998); Resolution 114 (Marrakesh, 2002); Recommendation 1 (Kyoto, 1994).
   

Questions relating to Resolution 158 (Antalya, 2006):

• Contributory Unit:

• CS Article 28; CV Article 33; Decision 5 (Rev. Antalya, 2006)

• Sector Members and Associates:

• CS Article 28; CV Articles 19, 33;
• Resolution 14 (Rev. Antalya, 2006); Resolution 110 (Marrakesh, 2002); Resolution 152 (Antalya, 2006);
• Doc. C2000/33.