{"id":4794,"date":"2023-05-23T15:56:20","date_gmt":"2023-05-23T14:56:20","guid":{"rendered":"https:\/\/www.itu.int\/wrc-23\/?page_id=4794"},"modified":"2023-05-25T10:02:05","modified_gmt":"2023-05-25T09:02:05","slug":"credentials","status":"publish","type":"page","link":"https:\/\/www.itu.int\/wrc-23\/participation\/credentials\/","title":{"rendered":"Credentials"},"content":{"rendered":"<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">In accordance with Article 31 of the ITU Convention \u201cCredentials for Conferences\u201d, a delegation sent by a Member State to a radiocommunication conference \u201cshall be duly accredited\u201d (CV 324). Information regarding such accreditation process is provided in Circular Letters addressed to Member States before the Conference takes place. The information provided here aims to address certain frequently asked questions. Kindly note that the answers provided below are without prejudice to any decision of the WRC-23 Credentials Committee, which remains solely competent to consider and report to the WRC-23 Plenary on the admissibility of credentials submitted to the Conference.&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">1.<strong>&nbsp;How is a delegation \u201cduly accredited\u201d?&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">This is done by submitting an instrument of credentials, which needs to be signed by the Head of State, the Head of Government, the Minister for Foreign Affairs, or the Minister responsible for radiocommunication matters of the Member State concerned (CV 326). The credentials submitted shall, moreover, fulfil one of the following criteria (CV 328):&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<ul class=\"wp-block-list\"><div class=\"ituContainer\">\n<li>confer full powers on the delegation;&nbsp;<\/li>\n<\/div>\n\n<div class=\"ituContainer\">\n<li>authorize the delegation to represent its government, without restrictions;&nbsp;<\/li>\n<\/div>\n\n<div class=\"ituContainer\">\n<li>give the delegation, or certain members thereof, the right to sign the Final Acts.&nbsp;<\/li>\n<\/div><\/ul>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">For your convenience, a model instrument of credentials for use by delegations which fulfils the criteria set out in the relevant provisions of the ITU Convention is available <a href=\"https:\/\/itu.int\/en\/ITU-R\/conferences\/wrc\/Documents\/WRC-23%20Credentials%20docs\/templates\/model_instrument_credentials_WRC23.docx\">here <\/a><\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">2. <strong>In what form should the credentials instrument be submitted?&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">The credentials instrument must be submitted in its original form \u2013 i.e. the original signed hard-copy of the document. If Member States wish to receive feedback from the secretariat prior to the submission of their original instrument, they are nonetheless welcome to send an advance electronic copy of their credentials to <a href=\"mailto:credentials@itu.int\" target=\"_blank\" rel=\"noreferrer noopener\">credentials@itu.int<\/a>.&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">A Note Verbale is not acceptable as a credentials instrument because it does not meet the requirements of CV 326. Following established practice, credentials sent by fax or by e-mail are also considered as not being in order.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">Please also note that if a credentials instrument is not already drafted in one of the official languages of ITU (Arabic, Chinese, English, French, Russian, Spanish), it should be submitted along with a certified translation in one of those official languages.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">3. <strong>Where and when can the original credentials instrument be submitted?&nbsp;&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">Please submit the original credentials instrument \u201cas early as possible\u201d (CV 334) using one of the two following methods:&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<ol class=\"wp-block-list\"><div class=\"ituContainer\">\n<li>Delivery by hand or registered letter to ITU headquarters in Geneva until Tuesday, 14 November 2023, to the following address:&nbsp;&nbsp;<br><br>ITU Secretary-General<br>Credentials Committee Secretariat &#8211; Office T.1318<br>International Telecommunication Union&nbsp;&nbsp;<br>Place des Nations&nbsp;&nbsp;<br>CH &#8211; 1211 Geneva 20&nbsp;&nbsp;<br>Switzerland<br><br><\/li>\n<\/div>\n\n<div class=\"ituContainer\">\n<li>Delivery by hand to the Credentials Committee Secretariat at the Conference venue in Dubai, as of Friday, 17 November 2023. In order to facilitate the organization of work of the Credentials Committee, Member States are encouraged to deliver their credentials prior to the first session of the Credentials Committee, which in light of the established past practice normally takes place during the first week of the Conference.&nbsp;&nbsp;&nbsp;<\/li>\n<\/div><\/ol>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">4. <strong>Does the submission of a credentials instrument mean that a delegation is automatically registered to participate for WRC-23?&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">No.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">Accreditation and registration are separate and independent processes. While accreditation is performed by submitting an instrument of credentials, registration to WRC-23 is done through the online registration system. Correspondingly, both processes need to be completed to enable a delegation to fully participate in WRC-23. Additional information on registration may be found on the WRC-23 website <a rel=\"noreferrer noopener\" href=\"https:\/\/www.itu.int\/wrc-23\/participation\/registration\/\" target=\"_blank\">here<\/a>.&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">5. <strong>What happens if the Credentials Committee finds that the credentials of a delegation are not in order?&nbsp;&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">After having examined all submitted credentials, the Credentials Committee is mandated to submit a report containing its findings to the Plenary Meeting of the Conference for endorsement (GR 68).&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">A delegation whose credentials are found not to be in order by the Plenary Meeting shall not be entitled to exercise the right to vote or to sign the Final Acts until the situation has been rectified (CV 333).&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">6. <strong>What if a Member State is unable to send a delegation to attend WRC-23 in Dubai?&nbsp;&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">A Member State which is unable to send a delegation to Dubai to attend WRC-23 will not be able to exercise its right to vote or to sign the Final Acts of the Conference.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">That being said, a Member State which is unable to send a delegation to Dubai to attend WRC-23 may submit a \u201cTransfer of Powers\u201d (\u201cToP\u201d) instrument granting the delegation of another Member State present in Dubai the right to vote and to sign the Final Acts on its behalf (CV 336). A Transfer of Powers does not grant the receiving Member State a right to speak on behalf of another Member State.&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">A template ToP can be found <a href=\"https:\/\/itu.int\/en\/ITU-R\/conferences\/wrc\/Documents\/WRC-23%20Credentials%20docs\/Template%20ToP%20for%20WRC-23.docx\">here<\/a>. Such template meets the statutory requirements established by Article 31 of the Convention, which are similar to those relating to the submission of credentials. More specifically, a ToP:&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<ul class=\"wp-block-list\"><div class=\"ituContainer\">\n<li>must be signed by the Head of State, Head of Government, Minister of Foreign Affairs, or Minister responsible for radiocommunication matters of the Member State concerned;&nbsp;&nbsp;<\/li>\n<\/div>\n\n<div class=\"ituContainer\">\n<li>must be submitted in its original form.&nbsp;&nbsp;&nbsp;<\/li>\n<\/div><\/ul>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">See also Question 8.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">7. <strong>What if a Member State delegation is attending WRC-23 in person in Dubai, however, it is unable to attend one or more meetings of the Conference?&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">A delegation which is not able to attend one or more meetings of the Conference may transfer to the delegation of another Member State its right to vote during those meetings (CV 336). For this to happen it is necessary that both the transferring and receiving delegations be duly accredited and physically present at WRC-23. An example of wording for such Transfer of Vote can be found <a href=\"https:\/\/itu.int\/en\/ITU-R\/conferences\/wrc\/Documents\/WRC-23%20Credentials%20docs\/Example%20ToV%20for%20WRC-23.docx\">here<\/a>, however the actual scope of transfer \u2013 and hence, the wording itself \u2013 may differ depending on the number of meetings, meeting dates, etc. for which the transfer of vote is effective. A Transfer of Vote does not grant the receiving Member State the right to sign the Final Acts or a right to speak on behalf of another Member State.&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">A Transfer of Vote is signed by the head or deputy-head of the delegation which will not be able to attend one or more meetings. As there is no statutory requirement in terms of form, a Transfer of Vote may be transmitted to the Credentials Committee secretariat via email (sent specifically to: <a href=\"mailto:credentials@itu.int\" target=\"_blank\" rel=\"noreferrer noopener\">credentials@itu.int<\/a>) or delivered by hand; no original is required. A Transfer of Vote must include the name of the delegation receiving the transfer and the meeting (or meetings) where the Transfer of Vote will be in force.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">See also question 8.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">8. <strong>How many Transfers of Powers (ToP) and Transfers of Vote (ToV) can be given to a delegation?&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">Transfers of Powers (CV 335) and Transfers of Vote (CV 336) are commonly and collectively referred to as \u2018proxies\u2019.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">While a delegation may receive more than one proxy (ToP, ToV, or both), it cannot exercise more than one proxy vote (CV 337) at any given time. In this regard, if a delegation receives more than one proxy, it will have to contact the Credentials Committee secretariat in advance in order to inform which delegated voting right it will be exercising in case of a vote, in addition to its own. Furthermore, while a Member State receiving a Transfer of Vote must itself be entitled to vote, this is not a requirement for delegations receiving a Transfer of Powers. Correspondingly, a receiving delegation which has lost its right to vote is still eligible to receive a Transfer of Powers.&nbsp;&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">9. <strong>What is the deadline for submitting a Transfer of Powers or Transfer of Vote?&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">As per the established practice, once a ToP or ToV is received, the Credentials Committee secretariat will promptly inform the Chairman of the Conference accordingly and, assuming that the corresponding requirements are met as indicated above, it will take the necessary administrative and technical measures so that the received ToP\/ToV becomes effective in a transparent manner. These measures include publishing a Conference document to inform Conference participants of the ToP\/ToV, as well as updating the credentials and voting databases to ensure that the absent Member State\/delegation will be properly represented as per the ToP\/ToV instructions. Due to the time required to implement these measures, Member States are informed that Transfers of Powers and Transfers of Vote received during the Conference will normally become effective at the next scheduled Plenary session.&nbsp;<\/p>\n<\/div>\n\n<div class=\"ituContainer\">\n<h3 class=\"wp-block-heading\">10. <strong>Where can I request further advice?&nbsp;&nbsp;<\/strong><\/h3>\n<\/div>\n\n<div class=\"ituContainer\">\n<p class=\"wp-block-paragraph\">Should you have any additional questions or require clarifications, please do not hesitate to contact the WRC-23 Credentials Committee secretariat at <a href=\"mailto:credentials@itu.int\" target=\"_blank\" rel=\"noreferrer noopener\">credentials@itu.int<\/a>.&nbsp;<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>In accordance with Article 31 of the ITU Convention \u201cCredentials for Conferences\u201d, a delegation sent by a Member State to a radiocommunication conference \u201cshall be duly accredited\u201d (CV 324). Information regarding such accreditation process is provided in Circular Letters addressed to Member States before the Conference takes place. The information provided here aims to address [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":64,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"page-submenu.php","meta":{"_uag_custom_page_level_css":"","footnotes":""},"folder":[],"class_list":["post-4794","page","type-page","status-publish","hentry"],"uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"1536x1536":false,"2048x2048":false,"gs-tiny":false,"xl":false,"xxl":false,"xxxl":false,"xxxxl":false,"xxxxxl":false,"gform-image-choice-sm":false,"gform-image-choice-md":false,"gform-image-choice-lg":false},"uagb_author_info":{"display_name":"mgaillard","author_link":"https:\/\/www.itu.int\/wrc-23\/author\/mgaillard\/"},"uagb_comment_info":0,"uagb_excerpt":"In accordance with Article 31 of the ITU Convention \u201cCredentials for Conferences\u201d, a delegation sent by a Member State to a radiocommunication conference \u201cshall be duly accredited\u201d (CV 324). Information regarding such accreditation process is provided in Circular Letters addressed to Member States before the Conference takes place. The information provided here aims to address&hellip;","_links":{"self":[{"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/pages\/4794","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/comments?post=4794"}],"version-history":[{"count":0,"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/pages\/4794\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/pages\/64"}],"wp:attachment":[{"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/media?parent=4794"}],"wp:term":[{"taxonomy":"folder","embeddable":true,"href":"https:\/\/www.itu.int\/wrc-23\/wp-json\/wp\/v2\/folder?post=4794"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}