To Experts of ITU-T SG16 Question 13/16 Cc Mr Y Naito, Chairman of SG16 Mr S-H Jeong, Vice Chairman of SG16 Mr N Luo, Vice Chairman of SG16 Mr M T Neibert, Vice Chairman of SG16 Ms C Lamblin, Vice Chairman of SG16 Mr I Oueichek, Vice Chairman of SG16 Mr F Soumah, Vice Chairman of SG16 Mr S Campos-Neto, ITU TSB De M Kawamori, Rapporteur for Q13/16 ------------------------------------------------------------------- Subject: Notice of Q13/16 Rapporteur Meeting in Geneva, Switzerland Date: 10-11 March 2011 ------------------------------------------------------------------- Dear Experts of Questions 13/16, The subject meeting of ITU-T SG16 experts will be held in Geneva, Switzerland. Details of the meeting are contained herein. 1. Date ^^^^^^^ 10-11 March 2011 The meeting will start at 9:30 on the first day and close at around 18:00 on the final day. 2. Venue ^^^^^^^^ ITU Building See room monitors for room assignment 3. Topics ^^^^^^^^^ · To work on documents proposed to be consented · To work on Conformance and Interoperability Testing related documents. · To work on Audience Measurement 4. Documents ^^^^^^^^^^^^ /// Registration of the document: by 23:59 UTC, 3 Mar 2011 /// /// Distribution of the document: by 23:59 UTC, 5 Mar 2011 /// /// Use the ftp site (or e-mail reflector) for distribution /// 1) When you are going to submit a document, please notify Mr Masahito Kawamori , document manager of this meeting, as soon as possible, by 23:59 UTC, Friday 25 Feb 2011 at the latest. Document number AVD-nnnn will be allocated. Early indication of your submission plan is welcome and encouraged. Note - Prefix "AVD" comes from Audio, Video and Data. 2) You are advised to use the document template available at the following place: (http://ftp3.itu.int/av-arch/avc-site/2009-2012/1103_Gen_IPTV/AVD-template_1103_Gen_IPTV.doc> 3) File format: Use of Word, PDF, ASCII or HTML is recommended. 4) All the contributors are requested to distribute their documents as early as possible, at least 7 calendar days in advance of the meeting (23:59 UTC, Thursday 3 Mar 2011 or before) by posting them at either of the following: - Uploading via FTP Site: ftp3.itu.int/ User ID: avguest Password: ******* (same as the previous meeting) Directory: avc-site/Incoming (contact the Rapporteur for the password) - E-mail reflector E-mail address: To subscribe: please visit Please avoid the use of reflector when your document is voluminous (i.e., more than 100 kbytes). 5) Input documents can be retrieved from 1103_Gen_IPTV directory of the ftp site once Mr Kawamori has an opportunity to put them into place. The documents will be available through the following URLs: user: avguest, password: ******* 6) The document distribution/presentation at the meeting will be all electronic. Participants must bring along a laptop, wireless LAN card and/or Ethernet card, in order to access the documents (Internet access will be available in the meeting rooms). 5. Logistic Information ^^^^^^^^^^^^^^^^^^^^^^^ See "Logistics" at http://itu.int/en/ITU-T/info/Pages/resources.aspx. 6. Registration and VISA Information ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ To register your meeting attendance, please pre-register using the online form for the main SG 16 meeting: Additionally, please forward to the organizers of this meeting, Mr Kawamori , a copy of the registration acknowledgement message that will be automatically sent to you after you pre-register, informing that, in addition to the main SG 16 meeting 14-25 March 2011, you intend to also attend the Q13/16 Rapporteurs meeting 10-11 March 2011. Early registration of your attendance is welcome and encouraged to facilitate the production of badges for all participants. People needing visa support letters (see below for requirements) should register as soon as possible. We would like to remind you that citizens of some countries are required to obtain a visa in order to enter and spend any time in Switzerland. The visa must be requested at least four (4) weeks before the date of beginning of the meeting and obtained from the office (embassy or consulate) representing Switzerland in your country or, if there is no such office in your country, from the one that is closest to the country of departure. If problems are encountered, the Union can, at the official request of the administration or entity you represent, approach the competent Swiss authorities in order to facilitate delivery of the visa but only within the period mentioned of four weeks. Any such request must specify the name and functions, date of birth, number, dates of issue and expiry of passport of the individual(s) for whom the visa(s) is/are requested and be accompanied by a copy of the notification of confirmation of registration approved for the ITU-T meeting in question, and must be sent to TSB by fax (+41 22 730 5853) or e-mail (tsbreg@itu.int) bearing the words "visa request". IMPORTANT: Please indicate in this request that you also plan to attend the Q13/16 Rapporteurs meeting 10-11 March 2011, so that the correct period of stay in Switzerland can be correctly indicated in the communications between ITU and the Swiss authorities. 7. Hotel Room Reservation ^^^^^^^^^^^^^^^^^^^^^^^^^ Participants should contact the hotels directly regarding room availability and for making room bookings. However, they *MUST* use the ITU hotel registration form available from the ITU web site in order to be eligible for the special ITU rates. Hotels offering preferential room rates for participants of ITU meetings, instructions and the form are found at: . Note: the closest business-class hotel to the ITU buildings is the Intercontinental, and a more popular strategy is to obtain hotel accommodations downtown, e.g., near the Cornavin train & bus station (which is more centrally located than the ITU or the Intercontinental), from which buses run frequently to the vicinity of the ITU. Not all hotels are equipped with high-speed internet access, so participants may want to check with the hotel for the availability of this service. We are looking forward to meeting with you in Geneva. Sincerely yours, Masahito KAWAMORI Marcelo MORENO