– 112 – (3.4 – Other conferences and related matters) further noting that following ITU TELECOM events, there were suggestions for more competitive raw space costs, preferential or discounted hotel prices and adequate number of hotel rooms, compared to similar exhibitions, resolves to add the celebration of the 40th Anniversary of ITU TELECOM to the list of TELECOM events in the Schedule of Future Conferences, Assemblies and Meetings of the Union: 2009-2012, instructs the Secretary-General to ensure the following measures are taken for the success of future ITU TELECOM events: – to prepare a model host country agreement facilitating the conclusion of the host country agreement at least two years before the event; – to announce and advertise the event only after conclusion of the host country agreement; – to give due consideration to the emerging trend towards forums; – to seek participation from a wider spectrum of industries/businesses, in order to more adequately adapt to changing market environments including the shift to IP network, advanced mobile communications, convergence and the entry of new players, including major end-user companies of the global network, which would attract major global carriers; – to aim at a clear difference from similar exhibitions/forums by attracting as many major global carriers and manufacturers as possible and by actively encouraging Ministerial/CEO-level participation, which would make it feasible to hold meaningful bilateral and multilateral meetings during the event; – to prepare the Forum programme well in advance in coordination with industry and to be fine-tuned by the session moderators, fostering more substantive discussions in the Forum; – to prepare Forum outcomes for dissemination to the public; – to take measures to facilitate greater involvement by VIPs, requests the Secretary-General to study, consult, as appropriate, and inform Member States of the results of the study; and to make proposals to Council-09 on the future of world and regional ITU TELECOM events, taking into account the following options: – merger of ITU TELECOM WORLD events and regional ITU TELECOM events; – rotation of the venue for the ITU TELECOM events among the regions, Geneva, the seat of the Union being one of the venues; – shortening of the periodicity of ITU TELECOM WORLD events from every four (4) years to every two (2) years; – planning of ITU TELECOM events in conjunction with major ITU meetings; – strategic alliance/partnership with prominent regional and national event organizers on a non-permanent basis; – management and staffing of ITU TELECOM in order to enhance its operational efficiencies; – need to rationalize ITU TELECOM financial management and control the costs to be invoiced to ITU TELECOM; – outsourcing of ITU TELECOM activities, within its mandate, to enhance its revenue-generating capacity; – review of the cost for participation in the Forum, in order to attract the targeted audience. Ref.: Documents C08/91 and C08/105.