– 83 – (3.1 – Conferences and meetings/General) instructs the Director of BDT to take account of this Resolution when implementing Resolution 66 (Rev. Minneapolis, 1998). Ref.: Documents C99/116 and C99/133. ANNEX A (to Resolution 1141) Measures to be taken to reduce the volume and cost of documentation for ITU conferences and assemblies and the Council 1 Translation and reproduction of documents a) Plenipotentiary conferences, radiocommunication conferences, world conferences on international telecommunications and the Council • Proposals by Member States, all reports by the secretariat produced in reply to instructions by a conference or the Council and any document resulting from the work of plenary meetings and committees shall be translated and published in the requisite languages5. • Contributions by Member States other than proposals shall be submitted to the chairperson of the conference or the Council, who may decide, following consultation with the Member State concerned and the Secretary-General, to consider them as information documents and to limit their publication to the original language or authorize the translation of a summary of the contribution. • Contributions by international organizations and observers shall be considered as information documents and their translation in the requisite languages5 and/or their reproduction shall be subject to the authorization of the chairperson of the conference or the Council, who may decide, following consultation with the Secretary-General and the organization or observer concerned, to authorize translation and/or publication of the contribution or a summary thereof. b) Development conferences, assemblies and study groups • The Directors of the three Bureaux, in coordination with their respective advisory group, should study and recommend a procedure to be applied for the translation and reproduction of documents on the basis of the Annex to Resolution 104 (Minneapolis, 1998), taking account of budgetary limitations6. In all cases, the processing of information documents shall not delay the processing of other documents. 2 Distribution of documents a) Plenipotentiary conferences, world radiocommunication conferences, world conferences on international telecommunications and the Council • All documents shall be posted on the web as soon as available; paper versions are to be dispatched as soon as printed; and a dedicated, constantly updated web page shall be established for the conference or the Council. ____________________ 5 In accordance with the Constitution and Convention and taking into account the implementation of Resolution 103 (Minneapolis, 1998). 6 Such a study should include trials at a selected conference, assembly or meeting.