– 82 – (3.1 – Conferences and meetings/General) R 1141 (C-1999) Reduction of the cost and volume of documentation for ITU conferences and assemblies and the Council The Council, considering a) Resolution 104 (Minneapolis, 1998) on the reduction of the volume and cost of documentation for ITU conferences; b) Resolution 66 (Rev. Minneapolis, 1998) on documents and publications of the Union; c) the report by the Secretary-General in Document C99/15 on ways and means of achieving reductions in the volume and cost of conference documentation, taking into account the views and advice of the Radiocommunication Advisory Group, the Telecommunication Standardization Advisory Group and the Telecommunication Development Advisory Group on the subject, resolves 1 that, pursuant to Resolution 104 (Minneapolis, 1998), every effort shall be made to reduce the cost and volume of documentation in ITU; 2 that, to this end, the measures described in Annex A to this Resolution shall be implemented for conferences, assemblies and the Council, instructs the Secretary-General 1 to pursue ongoing efforts in the secretariat to reduce the length of documents and ensure their timely submission; 2 to prepare and make available appropriate drafting guidelines for authors for each conference, assembly or Council session on the length, format and layout and possible electronic application of documents, including suitable templates; 3 to avoid the reprinting of existing documents on paper which are accessible electronically and the constant re-issuing of amended texts unless absolutely justified, and, in respect of treaty-making conferences, to study the possibility, including the practical and legal implications, of dispensing with physical reprinting of texts (white, blue and pink) for each reading; 4 to study the correlation between meeting duration and volume of documentation with a view to developing indicative standards; 5 to investigate the possibility of extending the availability of suitable power outlets and local networking facilities to delegate positions in conference rooms, encourages Member States and Sector Members to make every effort to contribute to reducing the volume of documentation by exercising restraint, in particular by requesting fewer or no paper copies of documents; making the greatest possible use of electronic document handling media; reducing the length of their contributions; and submitting documents for conferences in a timely manner, further instructs the Secretary-General to report to Council-2000 on the implementation of this Resolution and its impact on meetings, instructs the Directors of the Bureaux to report to Council-2000 on the procedures developed by the advisory groups and the resulting savings, as demonstrated by their trial application in a meeting or assembly,