– 131 – (3.4 - Other conferences and related matters) – to prepare a model host country agreement facilitating the conclusion of the host country agreement at least two years before the event; – to announce and advertise the event only after conclusion of the host country agreement; – to give due consideration to the emerging trend towards forums; – to seek participation from a wider spectrum of industries/businesses, in order to more adequately adapt to changing market environments including the shift to IP network, advanced mobile communications, convergence and the entry of new players, including major end-user companies of the global network, which would attract major global carriers; – to aim at a clear difference from similar exhibitions/forums by attracting as many major global carriers and manufacturers as possible and by actively encouraging Ministerial/CEO-level participation, which would make it feasible to hold meaningful bilateral and multilateral meetings during the event; – to prepare the Forum programme well in advance in coordination with industry and to be fine-tuned by the session moderators, fostering more substantive discussions in the Forum; – to prepare Forum outcomes for dissemination to the public; – to take measures to facilitate greater involvement by VIPs, requests the Secretary-General to study, consult, as appropriate, and inform Member States of the results of the study; and to make proposals to Council-09 on the future of world and regional ITU TELECOM events, taking into account the following options: – merger of ITU TELECOM WORLD events and regional ITU TELECOM events; – rotation of the venue for the ITU TELECOM events among the regions, Geneva, the seat of the Union being one of the venues; – shortening of the periodicity of ITU TELECOM WORLD events from every four (4) years to every two (2) years; – planning of ITU TELECOM events in conjunction with major ITU meetings; – strategic alliance/partnership with prominent regional and national event organizers on a non-permanent basis; – management and staffing of ITU TELECOM in order to enhance its operational efficiencies; – need to rationalize ITU TELECOM financial management and control the costs to be invoiced to ITU TELECOM; – outsourcing of ITU TELECOM activities, within its mandate, to enhance its revenue-generating capacity; – review of the cost for participation in the Forum, in order to attract the targeted audience. Ref.: Documents C08/91 and C08/105.