– 123 – (3.2 – Council) D 556 (C10, modified C11) Submission and publication of documentation for Council sessions and Council working group meetings The Council, considering a) Article 10 of the Constitution and Article 4 of the Convention which specify the roles and responsibilities of Council on a wide range of governance and policy issues; b) Rule 20 of the Rules of Procedure of the Council concerning the preparation of documents; c) the requirements under said Rule 20 that a preparatory document shall be published on each item on the draft agenda of an ordinary or extraordinary session, as soon as possible and, in principle, not later than four weeks before the opening of the session; d) the further stipulation in Rule 20 that any important document issued after this time limit will be examined at the next session of the Council, unless the Council decides otherwise, recalling Resolution 165 (Guadalajara, 2010) of the Plenipotentiary Conference, on deadlines for the submission of proposals and procedures for the registration of participants for conferences and assemblies of the Union, bearing in mind the rules of procedure and working methods adopted by the competent conference or assembly of the Telecommunication Standardization Sector, the Radiocommunication Sector and the Telecommunication Development Sector outlining requirements for the timely submission of contributions in support of the work of the respective Sectors, recognizing a) the recommendation of the Council Working Group on Languages, as outlined in the Report by its Chairman to the 2009 session of the Council, that submission deadlines be more strictly complied with, and that the secretariat continue to pursue the ongoing operational objective of maintaining and enhancing timely delivery; b) the importance of the timely submission of contributions, not only to ensure that translation deadlines are respected and to minimize significant cost overruns, but also to ensure that meeting participants have sufficient time to consider the nature of the issues raised in such contributions, taking into account the late submission of many contributions from Member States to the 2009 session of the Council which placed a serious burden on the ITU secretariat to ensure their translation, as well as difficulties for the Member States of Council to give proper consideration to the issues and proposals contained therein, decides 1 that, taking into account the nominal deadlines for the preparation of documents specified in Rule 20 of the Rules of Procedure of the Council, all contributions should be submitted no later than 14 calendar days before the opening of a Council session or a Council working group meeting in which work is to be conducted in all six official languages of the Union, to ensure timely translation and their thorough consideration during that Council session;