STRUCTURE OF ITU PLENIPOTENTIARY CONFERENCE (Antalya, 2006)

The Conference is required by statute to set up four committees. It is proposed to set up two substantive Committees, which to the extent possible, should not work in parallel. Working Groups may, however, work in parallel and may work in parallel with a Committee. The creation of Working Groups should be limited in order to maintain a transparent conference structure and allow optimum performance.

It is proposed that one Working Group of the Plenary (WG-PL) be established to consider the World Summit on the Information Society and some general matters.

The following terms of reference have been drafted within the framework of the Constitution and Convention and the Conference agenda and in the light of experience from previous Plenipotentiary Conferences. The agenda of the Conference appears in Article 8 of the Constitution (Geneva, 1992) and will be reproduced in Document 1 of the Conference.
 

Committee 1 – Steering Committee
To coordinate all matters connected with the smooth execution of work and to plan the order and number of meetings, avoiding overlapping wherever possible in view of the limited number of members of some delegations (No. 67 of the General Rules Marrakesh, 2002).

Committee 2 – Credentials Committee
To verify the credentials of delegations and to report on its conclusions to the Plenary Meeting within the time specified by the latter (No. 68 of the General Rules; Marrakesh, 2002).

Committee 3 – Budget Control Committee
To determine the organization and the facilities available to the delegates, to examine and approve the accounts for expenditure incurred throughout the duration of the Conference and to report to the Plenary Meeting on the estimated total expenditure of the Conference and on the estimated costs entailed by the execution of the decisions of the Conference (No. 73 of the General Rules; Marrakesh 2002).

Committee 4 – Editorial Committee
Perfect the form of the texts to be included in the Final Acts of the Conference, without altering the sense, for submission to the Plenary Meeting (No. 69 of the General Rules; Marrakesh, 2002)

Committee 5 – Policy and Legal Matters
To consider reports and proposals related to policy matters of the Union, including the reports submitted by the Council on the activities of the Union, to recommend appropriate decisions with respect to the activities of the General Secretariat and the three Sectors, and to examine proposals for amending the Constitution, Convention, General Rules and Optional Protocol and, taking into account relevant reports and recommendations from Committee 6 and the Working Group of the Plenary, to recommend all appropriate actions to the Plenary. To consider any other questions of a legal nature raised during the Conference.

Committee 6 – Administration and Management
To consider the draft strategic plan presented by Council and other reports and proposals related to the Union’s strategic plan, and to recommend appropriate decisions. To examine relevant reports and proposals on the general management of the Union, in particular those relating to financial and human resources and including relevant parts of the reports submitted by other Committees and Working Groups; to prepare draft financial policies and a draft financial plan for 2008-2011 and to recommend to the Plenary all appropriate decisions related to the management of the Union’s activities; and to transmit to Committee 5 matters requiring amendments to the Constitution, Convention and General Rules.

Working Group of the Plenary on the World Summit on the Information Society
To consider reports and proposals with regard to issues related to the outcome of the World Summit on the Information Society (WSIS) and the Internet; and to transmit to Committee 5 matters requiring amendments to the Constitution, Convention and General Rules, and to Committee 6 matters concerning the budget.