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This information is aimed at helping users of the ITU website to take full advantage of the services offered by the ITU Document Management System (ITU DMS), concerning Conference documents.
These services are described through the following paragraphs:
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Gaining access to the electronic version of the Conference documents
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Keeping track of recent document additions
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Downloading multiple documents at once
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Laptop synchronization with the ITU website
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Getting short file names for Conference documents
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Creating conference session appointment entries in the user agenda
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1 Gaining access to the electronic version of the Conference documents
The electronic versions of the Conference documents are available on the ITU website, at the following location:
www.itu.int/plenipotentiary/2006/docs-proposals/documents.html
Documents are listed in reverse order along with their source, reception date and title:
http://www.itu.int/md/S06-PP-C
Details about each document are available, comprising eventual revisions, addenda, corrigenda, and the different language versions. Each version can be downloaded by clicking on the corresponding link:
http://www.itu.int/md/S06-PP-C-0001
2 Keeping track of recent document additions
A list of recent document additions is available along with the posting date and time, allowing users to keep track of new documents availability:
http://www.itu.int/md/S06-PP/new
A RSS Feed is also made available:
http://www.itu.int/dms_pages/itu-s/md/06/PP/S06-PP-RSS.xml
3 Downloading multiple documents at once
In each document list it is possible to select multiple documents using the checkboxes on the left side or the "Check All" button at the bottom. Then the selected documents can be packed into a "zip file" to be downloaded at once, using the "Zip and Download" button.
The zip file is automatically created from:
in the chosen languages and formats.
The user has the option to select the formats and languages to be downloaded.
http://www.itu.int/md/S06-PP-C
4 Laptop synchronization with the ITU website
Services are offered to maintain on a laptop a copy of the ITU website related to Conference documents. The strategy for maintaining on a laptop such a website is the following:
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Get the initial set of documents and web pages from the Web site.
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Update regularly this collection using the multiple document download with the "Recently Posted" option. Select only the documents that have been added since your last synchronization, and make sure the "html navigation pages" box is checked.
http://www.itu.int/md/S06-PP/new
You will get along with the selected documents, up-to-date html web pages (with local links) allowing easy navigation among the documents on the laptop.
5 Getting short file names for Conference documents
A naming scheme has been developed for ITU Meeting and Conference documents allowing name uniqueness. This naming scheme (long file names) is applied by default to downloaded documents.
For users who prefer to keep a collection of documents with short file names, a utility is available to shorten the names of the downloaded documents in one operation.
This unsupported utility (to be installed on the laptop PC) is available at the following URL:
http://www.itu.int/md/rename_meeting_documents.zip
Important remark: Short file names are not compatible with the local html pages provided to maintain a local copy of the ITU website.
6 Creating conference session appointment entries in the user agenda
From the PP06 agenda of Conference sessions (see link below), users can create appointment entries in their agenda the sessions they are interested by clicking the corresponding icon.
http://www.itu.int/events/RemoteWebDailyagenda.asp?lang=en&conf=PP06
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