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DECISION
5
(Minneapolis, 1998)
Expenditure of the Union for
the period 2000 to 2003*
The Plenipotentiary
Conference of the International Telecommunication Union (Minneapolis, 1998),
considering
the strategic plans and goals
established for the Union and its Sectors for the period 1999 to 2003,
considering further
Resolution 91 of this conference
on general principles for cost recovery,
decides
1.1
that the Council is authorized to draw up the two biennial budgets
of the Union in such a way that the total expenditure of the General
Secretariat and the three Sectors of the Union does not exceed:
333.2 million Swiss francs for the
years 2000 and 2001;
332.6 million Swiss francs for the
years 2002 and 2003;
1.2
that the amounts specified in paragraph 1.1 above include
expenditure in respect of the working languages Arabic, Chinese and
Russian, to an amount not exceeding 30 million Swiss francs for the years
2000 to 2003;
1.3
that, when adopting the biennial budgets of the Union, the Council
may decide to exceed the limits in paragraph 1.1 above in order to meet
unanticipated demand for products or services which are subject to cost
recovery;
1.4
that the Council shall each year control the expenditure and income
of the budget as well as the different activities and the related
expenditure contained therein;
2
that if no plenipotentiary conference is held in 2002, the Council
shall establish the biennial budgets of the Union for 2004 and thereafter,
having first obtained approval for the budgeted annual values of the
contributory unit from a majority of the Member States of the Union;
3
that the Council may authorize expenditure in excess of the limits
for conferences, meetings and seminars if such excess can be compensated
by sums within the expenditure limits accrued from previous years or
charged to the following year;
4
that the Council shall, during each budgetary period, assess the
changes that have taken place and the changes likely to take place in the
current and coming budgetary periods under the following items:
4.1
salary scales, pension contributions and allowances, including post
adjustments, established by the United Nations common system and
applicable to the staff employed by the Union;
4.2
the exchange rate between the Swiss franc and the United States
dollar in so far as this affects the staff costs for those staff members
on United Nations scales;
4.3
the purchasing power of the Swiss franc in respect of non-staff
items of expenditure;
5
that the Council may authorize expenditure beyond the amounts
indicated in paragraph 1.1 in light of the changes referred to in
paragraphs 4.1, 4.2 and 4.3 above only if it is not possible in the short
term to adjust an allocation of funds within the expenditure ceiling or to
implement other measures to take account of these changes;
6
that the Council shall have the task of effecting every possible
economy and, to this end, that it shall establish the lowest possible
authorized level of expenditure commensurate with the needs of the Union,
within the limits established by paragraph 1, if necessary taking into
account the provisions of paragraph 4 above;
7
that the Council may exceed the limits established by the Plenipotentiary
Conference by up to 1% in order to meet expenditure on unforeseen and
urgent activities which are in the interests of the Union. The Council may
exceed the limit by more than 1% only with the approval of a majority of
the Member States of the Union, which shall be presented with a full
statement of the facts justifying this step. This provision does not apply
to paragraph 1.3 above;
8
that, in determining the value of the annual contributory unit in
any particular year, the Council shall take into account the future
programme of conferences and meetings and the estimated related costs as
well as other sources of income in order to avoid wide fluctuations from
year to year;
9
that, in determining the value of the contributory unit, the
Council should also take into account the budgetary impact of the
introduction of new cost-recovery charges for activities that were
previously funded from assessed contributions and should, to the greatest
extent possible, reduce the value of the contributory unit by an
appropriate amount,
instructs the Secretary-General
to provide to the Council, no less
than five weeks before its regular 1999 and 2001 sessions, complete and
accurate data as needed for the development, consideration and
establishment of the biennial budget.
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