(approved at the
eleventh Plenary Meeting)
Strategic Planning Workshops
the need to ensure the continuing relevance and leadership of the
Union in a rapidly changing telecommunications environment and in an era
of volatile technological change;
that to respond to the changing telecommunications environment
requires that the Union should be able to initiate new activities, and
study new issues, in a timely and flexible manner;
that, in approving the budget for the 2000-2001 biennium
(Resolution 1133), Council provided funding for a "New Initiatives
that, on the initiative of the Secretary-General, two initial
Strategic Planning Workshops were held in Geneva, on Electronic Signatures
and Certification Authorities (9-10 December 1999) and on IP
Telephony (14-16 June 2000);
that the results of these two workshops were discussed by Council
and were considered important and useful to the membership,
decides, with respect to the first
to instruct the Secretary-General
to undertake further studies with a view to identifying the role that ITU
can play in e-commerce, authentication and IP Telephony, as well as their
legal implications for Member States, and in particular in developing
decides, with respect to future
to endorse the continuation of the New Initiatives Programme and
the holding of additional workshops within the budget levels approved by
Council for the 2000-2001 biennium;
to apply the following guidelines for the organization of future
strategic planning workshops:
The main purpose of the workshops is to advise the
Secretary-General, in an informal manner on new topics of a regulatory,
policy or other nature of high-current interest which cut across the work
of the Sectors, with a view to possible inclusion of these topics in the
regular work programme of the Union, and for reporting to the Council.
Selection of topics, participants and locations
The topics should be selected by the Secretary-General for their
high-current interest to Member States and Sector Members.
The Secretary-General shall select, and issue invitations to,
relevant experts, after consultation with Directors of the Bureaux and
taking into account proposals from the membership.
In order to stimulate discussion, the target number of experts
should be limited, while respecting the need for geographical balance
among the Member States of the Union.
The dates and topics of the workshops will be communicated to the
membership of the Union well in advance to allow time for the submission
of contributions and adequate preparation.
Those who participate should preferably be experts in the subject
under discussion and would participate in a personal capacity.
Upon invitation, workshops may be held outside the headquarters of
Finance and resources
The meetings should be conducted in an efficient and cost effective
manner, within the budget allocated by the Council.
The expenditures incurred in organizing the Workshops, including
any voluntary contributions, shall be presented in the accounts of the
Union and will be subject to the Financial Regulations of the Union.
Input and output documents
Input documents shall include a background paper on the topic and a
draft agenda. Where feasible, inputs should also include country case
studies and presentations from participants.
Any Member State or Sector Member may make an input to a Workshop.
The participants shall determine the outputs of the workshop but
they should, in no event, be considered as prescriptive regulatory
outcomes or outputs with binding force.
Information dissemination, technology transfer and education
One of the objectives of the workshops should be to generate high
quality, researched information that can be useful particularly for
policy-makers and regulatory agencies, especially in developing countries.
Each workshop should be accompanied by a website that would be used
to inform the membership about the meeting and disseminate all the
documentation from the meeting. Information generated could also be
disseminated via the ITU News and other Union publications, and in other
As appropriate, the material developed shall be disseminated and
may be used to assist with training programmes and in technology transfer
Cooperation with the Sectors
Although the strategic planning workshops will be organized by the
SPU, the Sectors will be invited to nominate focal points for cooperation
and to assist in the planning and running of Workshops.
The input documents, including case studies, and outputs shall be
channelled to the appropriate Sectors.
The Secretary-General shall report to Council each year on the
activities carried out under the New Initiatives Programme and the Council
shall decide on the appropriate follow-up.
Where follow-up requires inter-sectoral work, or cannot be fitted
in to the work of a Sector, this should be coordinated by the
Secretary-General, in cooperation with the Directors of the Bureaux.