Practical Information
for
ITU/MIC
Strategic Dialogue on Safer Internet Environment for Children
(2-3 June 2009, Tokyo)
Practical Information
1. Venue
Banquet Room “Orizuru Rei” on Arcade Floor of Main Building in
Hotel New Otani.
4-1 Kioi-cho, Chiyoda-ku, Tokyo, 160-8578, Japan
Tel: +81 3 3265 1111, Fax: +81 3 3221 2005
For further detailed information about Hotel New Otani, please visit the
following website:
http://www.newotani.co.jp/en/group/index.html
For your reference, please see
Attachment 1.
2. Transportation to Venue and Hotels
Participants from foreign countries will enter Japan through Narita
International Airport or Kansai International Airport.
2.1 From Narita International Airport
There are several alternative means to get to the venue and hotels
around it from Narita International Airport.
However it is strongly recommended to take an airport limousine bus to
get directly to three of the four hotels including the venue in
Section
3.
2.1.1 Narita Airport limousine bus
Airport ticket counters are located in the arrival lobbies of Terminals
1 and 2 at Narita International Airport. The airport limousine bus bound
for the above mentioned hotels leaves about every 60 minutes and it
takes about 100 minutes from Narita International Airport. For more
detailed information, please visit the following websites:
Airport ticket counter:
http://www.narita-airport.jp/en/guide/service/list/svc_32.html
Airport limousine bus:
http://www.limousinebus.co.jp/en/timetable/narita/akasaka_h.html
2.1.2 JR Narita Express train
JR Narita Express train (NEX) offers rapid transport to JR Tokyo station
in about 60 minutes.
JR Narita Express train:
http://www.narita-airport.jp/en/access/train/index.html
There are several alternatives to get to the venue or recommended hotels
from Tokyo station:
- Take a taxi from Tokyo Station to the hotel; it takes about 20 minutes
to the venue or hotels for about two thousand yen.
- Change at Tokyo Station for Marunouchi Subway Line and get off at
“Akasaka-Mitsuke” Station near the venue or recommended hotels, then
about 8 minutes to the venue or hotels on foot.
- Take JR local line (Chuo Line) from Tokyo Station to JR Yotsuya
Station, then about 8 minutes to the venue on foot.
2.1.3 Taxi
Participants will get to the recommended hotels including the venue from
Narita Airport by taxi in about 85 minutes for about twenty seven
thousand yen.
2.2 From Haneda Airport
Haneda Airport is used mainly for domestic flights. Participants
entering Japan via Kansai International Airport (Kanku) or other
airports in Japan besides Narita or Haneda Airport should transfer to a
domestic flight for Haneda Airport.
It is recommended to take an airport limousine bus to get directly to
three of the four hotels in Section 3 including the venue.
2.2.1 Haneda Airport limousine bus
It takes about 45 minutes from Haneda Airport to those hotels by airport
limousine bus. For detailed information, please visit the following websites.
Airport ticket counter:
http://www.tokyo-airport-bldg.co.jp/en/tenant/?view=categoryList&categoryType=1&genre=1
Airport limousine bus:
http://www.limousinebus.co.jp/en/timetable/haneda/akasaka_h.html
2.2.2 Monorail train
It takes about 20 minutes from Haneda Airport to JR “Hamamatsucho”
Station (final monorail train stop) by Monorail train. Participants will
then get to the recommended hotels including the venue by taxi in about
20 minutes for about three thousand yen.
For detailed information on the monorail train, please visit following
website: http://www.tokyo-monorail.co.jp/english/
2.2.3 Taxi
Participants will get to the recommended hotels including the venue from
Haneda Airport by taxi in about 45 minutes for about eight thousand yen.
3. Hotel accommodation
Four hotels are recommended as listed below:
- Hotel New Otani
- Grand Prince Hotel Akasaka
- Akasaka Excel Hotel Tokyu.
- Hotel Sunroute Akasaka
Detailed information is in the table in
Attachment 2 and the Hotel
Reservation Form is given as
Attachment 3.
These hotels are not blocked in advance. Participants are requested to
reserve a hotel on a first-come-first-served basis.
4. General information on entering Japan and staying in Tokyo
4.1 Passports and visas
All foreign visitors entering Japan must have a valid
passport. Participants from countries whose citizens require a visa
should apply in advance for a visa to a Japanese consulate or diplomatic mission
in their respective country prior to departure. Participants are also
advised to contact their local travel agents or carriers.
Those participants who need a visa-supporting letter for entering Japan
are strongly advised to fill out completely the “Visa Application Form”
given as Attachment 4
and to get in touch with the contact point mentioned in
Section 5, and
must fax or must e-mail the form and a “Copy of your passport
(photograph page)” to the Contact point by Friday 22 May 2009.
4.2 Electrical Appliances
Japan operates on 100 volts for electrical appliances. The frequency is
50 Hz in eastern Japan including Tokyo. The type of power
outlet/connector used in Japan is “A-type” which is the
two-parallel-pronged type.

If your appliances operate on a different voltage, please bring your own
transformers.
4.3 Currency exchange
Only Japanese Yen is accepted in stores and restaurants. At the hotel
reception, foreign exchange banks and other authorized money exchangers,
you can exchange major foreign currencies to Yen on presentation of your
passport.
4.4 Exchange rate
Online spot exchange rates are shown at:
http://finance.yahoo.com/currency?u
Exchange rate as of 27 April 2009:
US Dollar : 1 $ |
96.63(JPY) |
Euro : 1 € |
126.92(JPY) |
4.5 Tipping
Tipping is not necessary.
4.6 Climate
June is the rainy season in Japan. Average temperature and rainfall are
shown in table below:
|
MAY |
JUNE |
JULY |
Average high temperature (°C) |
19.5 |
22.0 |
25.7 |
Average low temperature (°C) |
10.8 |
15.3 |
19.3 |
Average precipitation (mm) |
107.9 |
137.9 |
159.7 |
For more information, please visit the following website:
http://www2m.biglobe.ne.jp/ZenTech/English/Climate/Japan/index.htm
4.7 Local time
GMT + 9 hours (Geneva summertime + 7 hours) In Japan, summertime is not
observed.
4.8 Computer networking
Each meeting room will be equipped with wireless access to the Internet.
Those who wish to use wireless access must be equipped with the
necessary hardware and correctly configured PC.
4.9 Tourist information
The following website is useful for general information on Tokyo:
http://www.tcvb.or.jp/en/index_en.htm
5. Contact point
If you have any questions about the meeting arrangements, please
contact:
Ms.
Hideyo Banishky/Ms.Atsuko Ishii
Technical & International Cooperation Department, The ITU Association of
Japan, Inc.
3rd floor Kanda KS Building,
1-8-6 Kaji-cho, Chiyoda-ku, Tokyo, 101-0044, Japan
Tel: +81 3 5207 5722 Fax: +81 3 5207 5731 E-mail:
cop@ituaj.jp
6. Social event
Lunch will be provided during the two days by the Japanese
administration. A Welcome Reception will be held in the evening of the
first day, Tuesday 2 June. Further information about events will be
provided at the on-site registration at the venue.
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