Practical Information
for ITU/MIC Strategic Dialogue on Safer Internet Environment for Children
(2-3 June 2009, Tokyo)

Practical Information

1. Venue

Banquet Room “Orizuru Rei” on Arcade Floor of Main Building in Hotel New Otani.
4-1 Kioi-cho, Chiyoda-ku, Tokyo, 160-8578, Japan
Tel: +81 3 3265 1111, Fax: +81 3 3221 2005

For further detailed information about Hotel New Otani, please visit the following website:
http://www.newotani.co.jp/en/group/index.html

For your reference, please see Attachment 1.

2. Transportation to Venue and Hotels

Participants from foreign countries will enter Japan through Narita International Airport or Kansai International Airport.

2.1 From Narita International Airport

There are several alternative means to get to the venue and hotels around it from Narita International Airport.

However it is strongly recommended to take an airport limousine bus to get directly to three of the four hotels including the venue in Section 3.

2.1.1 Narita Airport limousine bus

Airport ticket counters are located in the arrival lobbies of Terminals 1 and 2 at Narita International Airport. The airport limousine bus bound for the above mentioned hotels leaves about every 60 minutes and it takes about 100 minutes from Narita International Airport. For more detailed information, please visit the following websites:

Airport ticket counter: http://www.narita-airport.jp/en/guide/service/list/svc_32.html

Airport limousine bus: http://www.limousinebus.co.jp/en/timetable/narita/akasaka_h.html

2.1.2 JR Narita Express train

JR Narita Express train (NEX) offers rapid transport to JR Tokyo station in about 60 minutes.

JR Narita Express train: http://www.narita-airport.jp/en/access/train/index.html

There are several alternatives to get to the venue or recommended hotels from Tokyo station:

- Take a taxi from Tokyo Station to the hotel; it takes about 20 minutes to the venue or hotels for about two thousand yen.

- Change at Tokyo Station for Marunouchi Subway Line and get off at “Akasaka-Mitsuke” Station near the venue or recommended hotels, then about 8 minutes to the venue or hotels on foot.

- Take JR local line (Chuo Line) from Tokyo Station to JR Yotsuya Station, then about 8 minutes to the venue on foot.

2.1.3 Taxi

Participants will get to the recommended hotels including the venue from Narita Airport by taxi in about 85 minutes for about twenty seven thousand yen.

2.2 From Haneda Airport

Haneda Airport is used mainly for domestic flights. Participants entering Japan via Kansai International Airport (Kanku) or other airports in Japan besides Narita or Haneda Airport should transfer to a domestic flight for Haneda Airport.

It is recommended to take an airport limousine bus to get directly to three of the four hotels in Section 3 including the venue.

2.2.1 Haneda Airport limousine bus

It takes about 45 minutes from Haneda Airport to those hotels by airport limousine bus.
For detailed information, please visit the following websites.

Airport ticket counter:
http://www.tokyo-airport-bldg.co.jp/en/tenant/?view=categoryList&categoryType=1&genre=1

Airport limousine bus:
http://www.limousinebus.co.jp/en/timetable/haneda/akasaka_h.html

2.2.2 Monorail train

It takes about 20 minutes from Haneda Airport to JR “Hamamatsucho” Station (final monorail train stop) by Monorail train. Participants will then get to the recommended hotels including the venue by taxi in about 20 minutes for about three thousand yen.

For detailed information on the monorail train, please visit following website:
http://www.tokyo-monorail.co.jp/english/

2.2.3 Taxi

Participants will get to the recommended hotels including the venue from Haneda Airport by taxi in about 45 minutes for about eight thousand yen.

3. Hotel accommodation

Four hotels are recommended as listed below:

- Hotel New Otani

- Grand Prince Hotel Akasaka

- Akasaka Excel Hotel Tokyu.

- Hotel Sunroute Akasaka

Detailed information is in the table in Attachment 2 and the Hotel Reservation Form is given as Attachment 3.

These hotels are not blocked in advance. Participants are requested to reserve a hotel on a first-come-first-served basis.

4. General information on entering Japan and staying in Tokyo

4.1 Passports and visas

All foreign visitors entering Japan must have a valid passport. Participants from countries whose citizens require a visa should apply in advance for a visa to a Japanese consulate or diplomatic mission in their respective country prior to departure. Participants are also advised to contact their local travel agents or carriers.

Those participants who need a visa-supporting letter for entering Japan are strongly advised to fill out completely the “Visa Application Form” given as Attachment 4 and to get in touch with the contact point mentioned in Section 5, and must fax or must e-mail the form and a “Copy of your passport (photograph page)” to the Contact point by Friday 22 May 2009.

4.2 Electrical Appliances
Japan operates on 100 volts for electrical appliances. The frequency is 50 Hz in eastern Japan including Tokyo. The type of power outlet/connector used in Japan is “A-type” which is the two-parallel-pronged type.

If your appliances operate on a different voltage, please bring your own transformers.

4.3 Currency exchange

Only Japanese Yen is accepted in stores and restaurants. At the hotel reception, foreign exchange banks and other authorized money exchangers, you can exchange major foreign currencies to Yen on presentation of your passport.

4.4 Exchange rate

Online spot exchange rates are shown at: http://finance.yahoo.com/currency?u

Exchange rate as of 27 April 2009:

4.5 Tipping

Tipping is not necessary.

4.6 Climate

June is the rainy season in Japan. Average temperature and rainfall are shown in table below:

For more information, please visit the following website:
http://www2m.biglobe.ne.jp/ZenTech/English/Climate/Japan/index.htm

4.7 Local time

GMT + 9 hours (Geneva summertime + 7 hours)
In Japan, summertime is not observed.

4.8 Computer networking

Each meeting room will be equipped with wireless access to the Internet. Those who wish to use wireless access must be equipped with the necessary hardware and correctly configured PC.

4.9 Tourist information

The following website is useful for general information on Tokyo:
http://www.tcvb.or.jp/en/index_en.htm
 

5. Contact point

If you have any questions about the meeting arrangements, please contact:

Ms. Hideyo Banishky/Ms.Atsuko Ishii
Technical & International Cooperation Department, The ITU Association of Japan, Inc.
3rd floor Kanda KS Building,
1-8-6 Kaji-cho, Chiyoda-ku, Tokyo, 101-0044, Japan
Tel: +81 3 5207 5722
Fax: +81 3 5207 5731
E-mail: cop@ituaj.jp

6. Social event

Lunch will be provided during the two days by the Japanese administration. A Welcome Reception will be held in the evening of the first day, Tuesday 2 June. Further information about events will be provided at the on-site registration at the venue.