The Conference Venue
April 29, 2025
Venue Location
WTDC-25 will be held at Baku Convention Center, situated in the heart of Baku. (Google Maps location)
Upon arrival to the Baku Convention Center, you will find a detailed digital conference venue map.
This map will outline: registration and information counters, main session halls and breakout rooms, networking areas, lounges, and refreshment zones, emergency exits and restrooms, nearby facilities such as cafes and restaurants.
Getting There
Six local transport hubs (final locations to be confirmed) will lie within a 2–5 minute walk of each official hotel. From the moment you arrive, clear, standardized signage at the airport arrival area and at official hotels will point you in the right direction.
Booking Rooms
August 28, 2025
The ITU Secretariat manages the meeting rooms for WTDC-25 at the Baku Convention Center (BCC) in Baku. Delegations are kindly asked to contact the Room Reservations Service at conf-logistics@itu.int to reserve a room.
Please note that meeting facilities are primarily allocated to the work of the conference. To ensure the limited number of meeting rooms are made available fairly, the following conditions apply:
- All requests will be processed on a first-come, first-served basis
- Each delegation is restricted to 2 non-consecutive slots of 1.5 hours per day separated by at least 1.5 hour per entity per day
- Meeting rooms cannot be booked as working space or office suites
- Requests will be processed in the following order of precedence:
- WTDC-25 Committees and related working/drafting groups
- Member States and Regional Organizations
- Other entities
Please be aware that an advance reservation may therefore be cancelled and rescheduled depending on the number and nature of requests received. Many thanks for your understanding and cooperation.
Travel and Arrival Information
August 22, 2025
Airport
The Heydar Aliyev International Airport (GYD) is distant of 20 km from Baku.
Customs & Docs
Have your passport, visa (or e-visa confirmation), WTDC-25 registration, travel insurance, and health documentation ready.
Transport Options
Taxis/Ride-Sharing: Licensed taxis; apps (Bolt, Yango, Uber) provide fare estimates.
Shuttle Services: WTDC-25 Organizers will arrange dedicated shuttle services for the registered participants staying at the 14 official hotels only. Look out for the shuttle signage at the airport arrivals area.
Public Transport: Baku Metro and Baku Buses are also available.
Transport
August 22, 2025
Dedicated Transport Services
Complimentary shuttle buses will operate between Heydar Aliyev International Airport and hotels on November 15, 16, and 17 for arrivals, and on November 27, 28, and 29 for departures.
Shuttle services from hotels to the Congress venue will run from November 16 to 28, with departures at
- 07:30
- 08:30
- 17:30
- 18:30
Visa
April 29, 2025
Depending on your nationality, you may need to obtain a visa prior to arrival in Azerbaijan. Many travellers can apply for an e-visa online, which is usually processed within a few days. Please check with the official Azerbaijani e-visa portal or your local embassy for the most up-to-date requirements well in advance of your travel.
The official Secure Portal can be accessed at https://evisa.gov.az
You can get a visa in 3 business days
Required Documents:
Make sure to carry:
- A valid passport with at least six months validity from the date of entry.
- A printed copy of your e-visa or visa approval letter (if applicable).
- Proof of accommodation or invitation from the WTDC25 organizers.
- Travel insurance details.
Health and Safety:
Stay informed of any travel advisories or health requirements (such as COVID-19 protocols) by visiting the official websites of the Azerbaijani government or your local embassy. It’s advisable to carry any necessary health documentation or vaccination records as required by local authorities.
Accomodation
August 22, 2025
Accommodation & Hotels
- 14 official hotels ( 3 to 5 stars) with competitive pricing
- Priority on cost-effectiveness—local 5 stars hotels comparable to European 4 stars hotels
Online Booking Platform
- Official hotels booking is available on the Online Booking Platform .
Check-In and Check-Out
- Check-In: Typically starts from 2:00 PM. If you arrive earlier, most hotels will offer luggage storage until your room is ready.
- Check-Out: Standard check-out time is 12:00 PM. If you require a late check-out, please coordinate directly with your hotel in advance.
Additional Venue Information
April 29, 2025
Wi-Fi and Technical Support
Complimentary Wi-Fi is available throughout the venue. Technical support will be deployed to assist with any connectivity or equipment needs.
Accessibility
The venue is fully accessible. If you require any special arrangements or assistance, please contact the conference support team in advance.
Safety Measures
In case of emergencies, follow the posted evacuation routes and listen for announcements from venue staff. First aid stations will be clearly marked for your convenience.
Local Information
April 29, 2025
About Baku City Overview
Baku, the vibrant capital of Azerbaijan, is renowned for its striking blend of modern architecture and historical heritage. The city offers a unique cultural experience, with a bustling city center, scenic seaside promenades, and landmarks such as the Flame Towers and the ancient Maiden Tower.
Cultural Highlights
Enjoy local art galleries, traditional music venues, and historical sites that showcase Azerbaijan’s rich past. Baku is also famous for its diverse culinary scene, where East meets est in a fusion of flavours.
Practical Local Tips Currency and Payments
The local currency is the Azerbaijani manat (AZN). ATMs are widely available, and most establishments accept major credit cards. It’s advisable to have some cash for smaller vendors or local markets.
Communication
Stay connected by purchasing a local SIM card upon arrival. Many service providers offer affordable data plans suitable for short-term visitors.
Public Wi-Fi is also accessible in many hotels, cafes, and public areas.
Consider purchasing a local SIM card for affordable data and calling rates. Providers such as Azercell, Bakcell, and Nar offer various short-term packages suitable for visitors.
Weather and Clothing
In November, Baku experiences mild to cool weather. It is recommended to dress in layers as temperatures can vary throughout the day. A light jacket or sweater should suffice for most outings, with an umbrella handy in case of rain.
Local Cuisine
Baku offers an array of dining options ranging from local Azerbaijani dishes—like plov (pilaf) and dolma—to international cuisine. Recommended dining spots include both upscale restaurants and traditional eateries that offer an authentic taste of local flavours.
Tourist Attractions
Take time to visit notable sites such as the Old City (Icherisheher), Boulevard, and modern landmarks like the Heydar Aliyev Center.
Language
Azerbaijani is the official language, but Russian and English are also commonly spoken in tourist and business areas. Learning a few basic phrases in Azerbaijani, such as greetings and expressions of thanks, can enhance your interactions.
What to Pack
- Light jackets or sweaters
- Comfortable walking shoes
- An umbrella or light raincoat in case of rain
- Formal attire for conference sessions and networking events
Miscellaneous Practical Tips Time Zone
- Baku operates on Azerbaijan Time (AZT), which is UTC+4. Adjust your devices accordingly and take note of the time difference from your home country.
Electrical Outlets
- The standard voltage is 230V with plug types C and F. An adapter or converter might be necessary if your devices use a different plug type.
Emergency and Health Information
April 29, 2025
Emergency Contacts
- Police : 102
- Ambulance : 103
- General Emergency: 112
This number connects you to police, ambulance, and fire services. Use it for any urgent emergency situation.
Local Police
- In case you need immediate police assistance, please call the general emergency number (102) and specify your need.
Embassy/Consulate Contacts
- If you require assistance related to your home country, refer to your country’s embassy or consulate in Baku.
Health and Safety Guidelines
Medical Insurance
- Ensure you have valid travel insurance that covers medical emergencies, including hospital stays, medications, and emergency evacuations. Have your insurance details and emergency contact numbers readily available.
Medication and Prescriptions
- Bring any necessary prescription medications in their original packaging, along with a copy of your prescription. If you require regular medication, consult your healthcare provider before travel.
