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Home : ITU-T Home : Cooperation between ITU-T and Universities : Kaleidoscope Events
Innovations for Digital Inclusion
ITU-T Kaleidoscope event, Mar del Plata, Argentina, 31 Aug - 1 Sep 2009
Using PDF eXpress for Kaleidoscope 2009
  • What is it?

    PDF eXpress is a web-based service provided by IEEE for conferences that it (co-)sponsors which facilitates the job of authors for creating compliant PDF files for inclusion in the conference proceedings.
  • What is it not?

    IEEE PDF eXpress is not a manuscript-collection system. So after generating and/or checking your paper, you still need to submit the PDF version through EDAS.
  • How it works

    There are two options:
    • You check a PDF file that you prepared yourself, or
    • You provide a source file (WinWord .DOC, LaTeX DVI, etc) for PDF eXpress to create the PDF for you (see “Supported formats”, below).
    In option a), you get an email with the result of the checking and what might be wrong with your PDF file.

    In option b) you get an email that your paper is ready, and you go to the site and download the PDF.

    Whence you have an IEEE Xplore-compliant PDF file, then you log in to EDAS and upload the camera-ready file.
  • How do I use it?

    The following is a quick guide for setting up and using a PDF eXpress account. More info can be found in the guide at:
  • Process Overview

    Go to IEEE PDF eXpress™ website (, and:
    • If first time, click on the link “New Users – Click Here”. Create an IEEE PDF eXpress account, entering basic contact information; gets confirmation of account creation email (see also “First Time”, below, for more info).

      If a returning user, just log-in using kidi09x as the Conference identifier, the email address you used during registration as your ID, and the password you selected. If you forgot the password, click on “Forgot your password?”
    • For a new paper, click “Create a new title”
    • Upload a PDF for Checking or source file(s) for Conversion; get email confirmation of file receipt.
    • Submitted PDFs are checked for IEEE Xplore-compatibility; source file(s) are converted to IEEE Xplore-compatible PDFs.

      If a PDF is submitted: you will receive an email stating that PDF Passed or Failed the Check. If the PDF fails, a PDF Check report is attached to the email. Author goes to account and clicks Understanding the PDF Check Report for solutions.

      If source is submitted: you will receive the IEEE PDF eXpress-generated PDF as an attachment, and through your IEEE PDF eXpress account. Review the PDF file to ensure that it views on screen and prints as you intended.
    • If necessary, revisions may be submitted (PDF or source); return to Step 3.

      Make sure that there are no grammatical, spelling,
      or content errors in articles prior to submitting to PDF eXpress.

    • When you have an acceptable, IEEE Xplore-compatible PDF, submit this final PDF to the secretariat using EDAS.
  • First time – set up your PDF eXpress account for the Kaleidoscope 2009

    Go to: and fill in the appropriate information; if needed, use the following conference identifier: kidi09x.

    Note that password can only contain the following characters: letter A-Z / a-z, numbers 0-9, hyphen (-) and underscore (_). Click submit, this will take you to a new page, where you it will be asked more information; make sure to fill in all mandatory fields.

    Click Submit, and, in the absence of errors, this will take you to the “Home - Title Status” page, and you are ready to start using it (see Process Overview, above).
  • Getting help:
  • Supported formats:
    • Microsoft Word
    • WordPerfect
    • Rich Text Format
    • Freelance
    • (La)TeX (a DVI and supported image files must be included in a compressed archive)
    • PageMaker (images should not be embedded, included with main file in a compressed archive)
    • FrameMaker
    • Word Pro
    • Quark (*.qxd and images files must be included in a compressed archive)


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Updated : 2009-08-13