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Informal Forum Summit (
Geneva, 3 - 4 December 2001) Output Document
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Source: Informal Forum Summit
Title : Report of the Meeting
Business background
On the invitation of the Director of ITU TSB, representatives of a number of
forums, ITU-T, and standards development organizations (SDOs) met on 3-4
December in Geneva, Switzerland. The list of participants is annexed.
The purpose of this meeting was to hold an informal meeting in order to
improve awareness about each others’ organizations and respective activities.
It was also intended to identify possible common ground/basis for improved
cooperation with ITU-T, and to fulfill better our respective objectives in an
increasingly complex telecommunications world. One item came out clearly from
the discussion: communication and better understanding of actual work activities
of each group is a critical factor. The representatives of the organizations
developed a detailed list of best practices for communication between forums,
ITU-T, and SDOs and also outlined possible types of further activity.
Identified actions
Participants suggest the following actions:
1. Communication for this group:
1.1. Communicate via E-Mail discussion list, and telephone conferences if
necessary.
1.2. Subsequent work on drafting of joint communiqué.
1.3. Any future meetings or discussion lists will be with parties
interested in furthering the collaboration between ITU-T and forums.
Participants to be current distribution list; additional participants will
be encouraged
2. Best practices for communication among forums, ITU-T, and SDOs:
2.1. Communicate new work areas and ongoing activities among forums,
ITU-T, and SDOs at the earliest stages by all means, including Web sites.
ITU-T will provide a Web page to facilitate this.
2.2. Interested forums should seek recognition in accordance with
Recommendations A.4 and A.5 and establish communication interfaces and
procedures. Recommendation A.4 is at http://www.itu.int/rec/recommendation.asp?type=folders&lang=e&parent=T-REC-A.4
. Recommendation A.5 is at
http://www.itu.int/rec/recommendation.asp?type=folders&lang=e&parent=T-REC-A.5
.
2.3. Appropriate document sharing: each forum should have a clear policy
and procedure for document sharing, allowing a response to a request for a
document to be made within six weeks (one example is ITU-T Recommendation
A.4 and the ITU-T’s iFTP public web site for document sharing).
2.4. Mutual participation in meetings: for the ITU, this can be achieved
if forum is a Sector Member or Associate (see
http://www.itu.int/ITU-T/membership/index.html
).
2.5. Recommendation A.4 recognized organizations can submit contributions
via study group (SG) chairmen.
2.6. ITU-T meeting chairmen can invite experts, these could come from
forums if appropriate. Forums would accept ITU-T nominated experts to
participate in accordance with their rules.
2.7. Normative or mutual referencing: each forum should have a clear
policy and procedures regarding document referencing (one example is ITU-T
Recommendation A.5).
2.8. Normative references can be made within ITU-T Recommendations to
A.5-recognized organizations.
2.9. Liaison activities: set up effective communication processes between
each forum and ITU-T, in particular use of E-Mail discussion groups to
enable rapid (within six weeks) informal responses (but such responses are
still subject to formal approval); and nomination of specific people who
will attend meetings as required to foster good communication. Organizations
should nominate contact persons to handle incoming liaisons and notification
should be given of the timeframe for both informal and formal responses. An
example of how to structure a liaison statement is given in ITU-T
Recommendation A.1 Figure 1-1 (http://www.itu.int/rec/recommendation.asp?type=folders&lang=e&parent=T-REC-A.1
).
2.10. Creation of pages on the ITU-T Web site containing URLs pointing to
information on forums and SDOs, in particular:
2.10.1. home pages;
2.10.2. mission statements;
2.10.3. roadmaps, descriptions, core competencies;
2.10.4. plans and work items (or pointers to other relevant information
provided by the organization in question);
2.10.5. intellectual property rights (IPR) policies.
2.11. Creation of pointers from the referenced forum and SDOs Web sites
back to the ITU-T Web site of 2.10 above.
3. Consider opportunities for partnerships between ITU-T and forums for:
3.1. Joint development/collaborative work.
3.2. Education.
3.3. Market intelligence.
3.4. Marketing and promotion.
3.5. Profiling and implementation agreements.
3.6. Interoperability and conformance testing.
3.7. Feedback from market and forums to ITU-T for:
3.7.1. Requirements.
3.7.2. Finished standards.
3.7.3. Gaps.
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