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Guidelines for the ITU-T SG6 and IEC TC 86 Common Area
1. Purpose of the Common Area
Following the agreement reached by ITU-T SG6 and IEC TC
86, the TSB Secretariat has set up a publicly accessible area, hereafter called the
‘Common Area’ which can be accessed through a URL address, with the aim to
share information. Even if usually such information represents the views of the
participant bodies, at the early stages of discussion, material that has not yet
been agreed in an organization could also be posted for stimulating discussions,
providing food for thought, or delineating areas of work between ITU-T and IEC.
Under no circumstances should material be posted solely for the purpose of
advancing the views of a single ITU-T/IEC member/organization.
The Common Area is accessible to members of ITU-T SG 6 and IEC TC 86 and its
Working Groups as relevant.
Control of access for read and write to the common area are
described in clause 8.
Since this Common Area is to be mainly shared by all
Questions of SG 6 and work items within TC86, and in order to keep the type and
amount of information to be posted under control, to avoid misuse and to ensure
smooth functioning of the facility, SG 6 and IEC information providers are
requested to abide by the procedures outlined below.
2. Webmaster
The Webmaster, that is the SG6 EDH Coordinator, has the
responsibility for the appearance, structure and day-to-day operations of the
common area, Mr. Atilio REGGIANI.
From the ITU-T side, only the webmaster, the Rapporteurs and Management Team will
have the responsibility and right for posting.
From the IEC side, the right for posting should be given to the
Chair and Secretary of SC86A, to the convenor of the WP3 and to the secretary of SB4.
Others having an official role in IEC can be exceptionally added under request
by the TC86 Chair.
3. Copyright Notice for ITU material
Access to databases of the International Telecommunication
Union (ITU) for consultation of documents and/or information retrieval is
permitted by the ITU subject to the user's acceptance of ITU's provisions and
conditions of copyright contained within each document, which obliges the user
not to duplicate the document or parts thereof for distribution or sale external
to the user's organization. Such information may be utilized by the receiving
organization, as required, to further the work of the ITU and/or IEC to develop
related standards, to provide guidance for product or service development and
implementation, and to serve as support documentation associated with a product
or service.
For special arrangement or further clarification regarding
this policy, please contact:
Chairman of the ITU Publication Policy Committee
International Telecommunication Union
Place des Nations
1211 Geneva 20
Switzerland
Fax: +41 22 730 5785
4. Structure of the Common FTP Area
The structure of the Common Area is organized at the top
level by Folders/Questions.
It is important that with any material posted in the Common
Area, the following is clearly indicated
- the level of agreement and stability reached so far;
- that the content of draft Recommendations/Standards, if any, may change
without notice;
- that draft Recommendations/Standards are only 'final' and 'binding' after they
have been approved.
5. Types of material for posting in the Common Area
In principle any type of material can be posted, as long as
it serves the purpose of the Common Area (see clause 1). Only material that is
absolutely relevant should be uploaded, to avoid crowding and overload
of the Common Area. Publicly available material
should not be posted. Instead, hyperlinks to relevant material locations should
be communicated using the common email reflectors, such as links to the SG 6 or IEC
web pages for information on
activities, meetings, Questions, Management Team, Rapporteurs, Editors, work
program etc..
Typically, the following types of material could be uploaded:
- Draft Recommendations/Standards as relevant;
- ITU-T/IEC working documents such as Contributions,TDs, meeting reports,
documents, etc.;
- Inputs to/outputs from Rapporteur Group/Working Group/SC meetings;
- Names and coordinates of contact people, meeting announcements, etc. (to
single out a specific person or event).
Approved Recommendations/Standards will only be exchanged by
means of the usual Liaison Statements and will not be posted in the Common Area.
Exceptionally, posting of ITU-T Recommendations has to be authorized by the
respective SG6 Chairman in consultation with the ITU-T SG6 Secretariat.
6. Uploading procedure
6.1 Uploading procedure for ITU-T/IEC material
Uploading is done via direct FTP access. Only the authorized
person(s) can upload material to the Common Area. Individual ITU-T or IEC members
cannot upload material. Where necessary, material will be posted in a
non-editable
and read-only format (e.g. PDF), and other suitable means, to impede misuse,
could be implemented (e.g. text marked in such a way that illegal copies would be
immediately obvious). Where subsequent text editing or other use is anticipated
and acceptable to ITU-T and IEC, such text should also be uploaded in an editable,
non-vendor specific format.
The Common Area shall not be used for archiving. Once the
posted material has served its purpose, the relevant responsible (in ITU-T or
IEC) should be advised to delete it.
6.2 Uploading of ITU-T material
Proposals to upload material can arise from individual SG 6
members, or from work by correspondence. The relevant Rapporteur should seek
general agreement within the Rapporteur/Correspondence Group to upload such
material, in consultation with the relevant WP chairman and/or SG chairman. The
Rapporteur will post such material in the folder concerning his Question.
6.3 Uploading of IEC material
The request for uploading of material from IEC, as may be
requested by members of such organization and according to internal IEC working
methods, should be directed to the IEC responsibles listed in point 2) above and
posted in the folder of the correspondent SG6 Question.
7. Access Control
The entry web page to the common area, along with the links
to any other public information, as described above, are publicly accessible via
HTTP.
Participants of ITU-T and IEC who wish to access information in the Common Area
may obtain a user ID and password by filling out an online form, prepared by the
ITU-T Secretariat, to identify themselves. The user ID and password granted
after filling out this form will allow the user to read the information in the
common area using HTTP access.
Uploading information to the common area via FTP always
requires a user ID and password. A user ID and password with permission for
upload is not available via the online form. For both ITU-T members and IEC
members, granting of a user ID and password for upload requires approval by the
ITU-T Secretariat.
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