2009 ITU Regional Cybersecurity Forum for
Asia-Pacific
Practical Information for
Forum Participants
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The meeting will be held in English.
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1. Venue
The Venue for the 2009 ITU Regional Cybersecurity Forum for Asia-Pacific (23 to 25 September 2009) will be
Hyderabad International Convention Centre (HICC)
(Adjacent to Hitec City)Address: P O Bag 1101, Cyberabad Post Office,
Hyderabad - 500081, India
Tel.: +91 40 6682 4422
Fax: +91 40 6684 4422
Web site: www.novotelhyderabad.com
and www.hicc.com
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2. Getting to the venue and arranging accommodation
1) Novotel & HICC Complex (5 star property) – Meeting Venue
Address: Adjacent to Hitec City), P O Bag 1101., Cyberabad Post Office, Hyderabad - 500081,
India
Tel.: +91 40 6682 4422
Fax: +91 40 6684 4422
Web site: www.novotelhyderabad.com
and www.hicc.com
Contact person: Ms. Rashmi Kamboj
Project Manager / Mr. Kunal Salooja (Tel.: +91 964 232 6167)
Room Rates
Superior Fountain view room:
INR 8,000 (single room, includes
taxes and breakfast)(approximately USD
165)
INR 8,525 (double room, includes
taxes and breakfast)
Superior Pool view:
INR 8,525 (single room, includes
taxes and breakfast)
INR 9,927 (double room, includes
taxes and breakfast)
Premier rooms:
INR 11,058 (single room, includes
taxes and breakfast)
INR 11,697 (double room, includes
taxes and breakfast)
*All single occupancy rates
2) Ella Suites (5 star property)
Address: Hill Ridge Springs, Gachibowli, Hyderabad 500 032, India
Tel.: +91 40 2300 2488
Fax: +91 40 2300 2120
Web site: www.ellaasuites.com/home.html
Contact person: Mr Sudipto Ghosh (+91 970 363 0273)
Distance from the meeting venue: 7 km
Room Rate
INR 5,590 (single room, includes
taxes and breakfast) (approximately USD 115)
INR 6,670 (double room, includes taxes and breakfast)
3) Tara Residency (budget category)
Address: # 2-91/14/8, “White Fields” , Kothaguda Post, Kondapur, Hyderabad 500 084. A.P., India
Tel.: +91 40 4210 000, 2300 2300
Fax: +91 40 2300 1164
Web site www.tararesidency.in/
Contact person: Ms Jyoti
Distance from the meeting venue: 5–7 km
Room Rate
INR 3,536 (single room, includes
taxes and breakfast) (approximately USD 75)
INR 4,050 (double room, includes taxes and breakfast)
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Hotel Check In & Check Out Time Check-in time is at 1400 hrs
Check-out time is at 1200hrs
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Transport from the Hotels to the Meeting Venue
Transportation from the nearby hotels mentioned will be provided
for meeting delegates.
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Transport from the Airport to the Hotels There will be a coach facility for group arrivals and an option of air conditioned medium car in case of individual transfers
available at the Rajiv Gandhi International Airport in Shamshabad, Hyderabad.
This facility will be available on both arrival and departure to the delegate. To
use this service the delegates are required to send us their flight details in advance.
Please send us your itinerary a week prior to the start of the meeting.
E-mail: cybmail(at)itu.int
BOOK YOUR ACCOMMODATION AT
PREFERENTIAL RATES HERE
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3. Airport Tax
Most countries include Airport Tax within the airline ticket; however, enquire with your Ticketing Agent for any Airport or applicable taxes. A
User Development Fee (UDF) is charged on all domestic and international departing passengers at the new Rajiv Gandhi International Airport, Shamshabad, Hyderabad.
Applicable UDF is as below:
- International Departures – INR 1000 per embarkation
- Domestic Departures – INR 375 per embarkation
- Exemption from levy of UDF:
1 – Infants
2 – Crew on duty
3 – No stopover – transit/transfer passengers (within 6 hours)
4 – Passengers involuntarily rerouted due to technical snags or weather conditions
The UDF for international and domestic passengers will be collected at the point of sale and will be shown separately on the ticket.
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3. Entry visas and immigration requirements
Visa
Foreign Nationals wishing to come to India are required to possess a valid passport of their country and a valid Indian Visa.
There is no provision of 'Visa on Arrival' in India and no fee is charged for immigration facilities at the airports.
Therefore, foreign visitors should ensure that they are in possession of valid Indian Visa before they start their journey to India, except nationals of Nepal and Bhutan who do not require visa to enter India and nationals of
the Maldives who do not require visa for entry in India for a period up to 90 days (a separate Visa regime exists for diplomatic/official passport holders).
The Consular Passport and Visa (CPV) Division of the Ministry of External Affairs is responsible for issuance of Indian visas to the foreign nationals for their visit for various purposes. This facility is granted through various Indian missions abroad.
Visa fees are non-refundable and subject to change without notice.
The High Commission reserves the right on granting and deciding type/duration of visa irrespective of the fees tendered at the time of making application. Granting of Visa does not confer the right of entry to India and is subject to the discretion of the Immigration Authorities.
Specific Visas are granted for a variety of purposes. Listed below in a are the
different types of visas (categorised based on the purpose of visit
ton India).
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Types of visa |
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Type |
Period |
Documents required |
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Tourist Visa |
6 months |
Docs supporting the applicant's financial standing
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Business Visa |
One or more years |
Letter from the sponsoring organisation |
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Student Visa |
For the duration of the academic course of study or for a
period of five years whichever is less |
Proof of admission to recognized Universities/Institutions
in India |
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Transit Visa |
Maximum For 15 Days |
Evidence of onward travel to a destination outside India
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Conference Visa |
For the duration of the conference or seminar |
Letter of invitation from the organiser of the conference
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Visa Application Form
The visa application form is available at the office of Indian Embassy in the country where the NRI/PIO resides.
Visa form for nationals of Pakistan and Bangladesh are generally different. All NRIs/PIOs, including children (who don't possess OCI or PIO card) need to apply for Visa in separate visa forms.
Procedure for Obtaining a Visa
Visas can be applied for in person or by post at the High Commission of India based in the country from where the candidate intends to depart for India. Specific visas are granted for a variety of purposes that are aforementioned.
Requirements for Visa
Generally the following documents are required for obtaining Indian Visa. However, the requirement may vary from country to country.
- Original passport valid for at least 6 months
- Visa fee
- Two passport size photographs
- Supporting documents, where necessary
- Duly completed application form
Visa for NRIs and PIOs
Persons of Indian Origins and Non-Resident Indians who possess either OCI (Overseas Indian Citizenship) or PIO card do
not need an Indian Visa.
OCI and PIO give them the freedom to visit India without visa. OCI and PIO cards are multi-purpose life long visa for visiting India.
However, those NRIs and PIOs who do not have an OCI or PIO card can apply for and get Indian visa through the procedure mentioned above.
Additional Information on Visas
For more details visit the Section on
'Indian Missions/Embassies Abroad'
A letter of confirmation from the Department of Telecommunications for this event is available on request
from:
Mr. R.N Jha
Deputy Director General ( IR),
Department of Telecommunications,
Ministry of Communications & IT
Sanchar Bhavan, 20 Ashoka Road, New Delhi – 110001, India
Tel.: +91(11) 23711872
Fax: +91(11) 23716629
E-mail: ddgir(at)bol.net.in
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4. General information on insurance, health and vaccinations
Participants are advised to obtain supplementary medical/travel insurance.
For information about vaccination requirements and health information for travellers please consult the
World Health Organization’s (WHO) website at:
www.who.int/ith/countries/gha/en/ .
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5. Currency and Currency Regulations
Official Currency
The official currency is the Indian Rupee (Rs). One rupee is
divided into 100 paisa. Rupee currency notes come in the
denomination of 1, 2, 5,10,20,50,100,500 and 1000.
Current rate is 1 USD = 48 Indian Rupees (June 2009); but may fluctuate.
Currency Regulations
You can bring in any amount of foreign currency, travellers cheque and take out as much as you brought in. However foreign currency in excess of USD 5000 or its equivalent in another currency, USD 10,000 in form of travelers cheque or a combination of currency and travelers cheque in excess of USD
10,000 should be declared upon arrival on the currency declaration
form, to be attested by customs officer.
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6. Electricity
Countries with dissimilar pin & voltage configuration are
required to bring their own conversion adapters. Voltage in
Hyderabad and other parts of the country is 220 V. 50Hz. The 2/3 pin
connecting plug is different from that used in some other countries
e.g. USA, UK, JAPAN .etc .IT will not be a problem for delegates
staying at HICC Novotel ( the venue hotel) and Ella Suites. For the budget category
hotel the delegates need to bring in their own adaptor.
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7. Internet Access
Wireless Internet access will be available at the meeting venue.
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8. Mobile phones
GSM handsets, either triband or quadband with 900 & 1800 mega hertz frequency will function in Hyderabad/India. Local
SIM card and handset can be easily hired.
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89. Time zone
Local time compared to GMT + plus 5.5 hours
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10. Climate
Approximate weather conditions are temperatures between 30- 40 degrees Celsius. Delegates are advised to bring light clothing.
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11. Dress Code
Business formal
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12. Contact information
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Local Contact in India |
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Department of Telecommunications contact details in New Delhi, India:
Mr. R.N Jha
Deputy Director General( IR),
Department of Telecommunications,
Ministry of Communications & IT
Sanchar Bhavan, 20 Ashoka Road, New Delhi – 110001, India
Tel.: +91(11) 23711872
Fax: +91(11) 23716629
Email: ddgir(at)bol.net.in
For entry visa assistance:
A letter of confirmation from the Department of Telecommunications for this event is available on request
from:
Mr. R.N Jha
Deputy Director General ( IR),
Department of Telecommunications,
Ministry of Communications & IT
Sanchar Bhavan, 20 Ashoka Road, New Delhi – 110001, India
Tel.: +91(11) 23711872
Fax: +91(11) 23716629
E-mail: ddgir(at)bol.net.in
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ITU Contact in the Region |
Countries in Asia-Pacific requiring assistance to attend the meeting should contact:Mr. Wisit Atipayakoon
ITU Regional Office for Asia and the Pacific
89/2 Chaengwattana Road, Bangkok 10210, Thailand
Tel.: +66-2-57485658565
Fax: + 66-2-5749328
Email: wisit.atipayakoon(at)itu.int
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Contact for Fellowship Applications |
For questions regarding fellowships and assistance in applying
for a fellowship (eligible least developed countries (LDCs) in
the region ONLY), please contact the
Fellowships Service at:
Tel.: +41 22 730 5487
Fax: +41 22 730 5778
E-mail: bdtfellowships(at)itu.int with copy to cybmail(at)itu.int.
Once the online fellowship form has been completed, print it out
before submitting online. (Once you have printed the form go
ahead and click on SUBMIT on the form). Have the form signed the approving officer of your administration, get the form stamped (official stamp of the administration)
and when completed, you may either scan it and e-mail it to bdtfellowships (at) itu.int or fax it to +41 22 730 5778.
Please submit fellowship applications for your sponsored nominees before
31 July 2009 using the online Fellowship Request Form.
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ITU Contact for General Queries Regarding the Forum |
For general enquiries regarding the event contact:
Ms. Christine Sund
ICT Applications and Cybersecurity Division
Policies and Strategies Department
ITU Telecommunication Development Bureau
Geneva, Switzerland
Tel.: +41 22 730 5203
Fax: +41 22 730 5484
E-mail: christine.sund(at)itu.int with copy to cybmail(at)itu.int.
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