The third meeting of the Preparatory Committee (PrepCom-3) of the Tunis phase of
the World Summit on the Information Society (WSIS) will be held at the Palais
des Nations, “Salle de l’Assemblée”1
, 3rd floor, building A, Place des Nations, 1211 Geneva 10, from 19-30 September
The WSIS PrepCom-3 meeting is open to:
Representatives of States;
Observers representatives of:
- Entities and organizations having received a standing invitation to
participate as observers in the sessions and work of the United Nations
- UN specialized agencies and other invited intergovernmental
- UN Secretariat and organs;
- Associate Members of Regional Commissions;
- Accredited NGOs and civil society entities ;
- Accredited business sector entities (including ITU Sector Members).
Accredited media and press representatives will also have access to the
3 Accreditation process for non-governmental organizations, civil society and
business sector entities
Information concerning the accreditation arrangements for participation of
non-governmental organizations, civil society and business entities is available
on the WSIS website at:
Deadline for accreditation requests for PrepCom-3 and the Tunis Summit is 8
4 Fellowships for LDC participants and civil society representatives
At PrepCom-3, a limited number of fellowships will be available to government
representatives from developing countries (with special emphasis on least
developed countries, LDCs) as well as for representatives from civil society.
Information concerning the conditions and procedures for these fellowships is
available on the WSIS website at:
Media accreditation to the WSIS PrepCom-3 meeting is required in order to obtain
a media badge and thereby gain admission to the meeting. Media accreditation
will open on 15 July 2005. The procedure and form will be available at
http://www.itu.int/wsis/newsroom/2/pc3/. More media information on the
meeting will be available from mid-August at the same address.
Media badges for PrepCom-3 will be available from Thursday, 15 September 2005
(opening hours: 0830-1200 &1330-1700) at the WSIS Media accreditation desk of
the Montbrillant Building of ITU Headquarters2.
Please note that the confirmation letter sent upon acceptance of media
accreditation should be presented at the desk together with one form of photo
identification, in order to receive a WSIS Media badge.
6 Provisional timetable
The provisional timetable of PrepCom-3 will be published in due course on the
WSIS website at:
7 Working hours
Working hours are as follows: 19-30 September: 10:00-13:00 & 15:00-18:00 hours.
8 Swiss entry visas
Participants requiring a visa in order to enter Switzerland are reminded that
they must obtain the visa before traveling to Switzerland. Persons from
countries in which Switzerland is not represented (by an Embassy or Consulate)
must obtain their visas in a third country.
The Swiss authorities have introduced new measures concerning visas. Visas
are no longer issued at the airport, other than in exceptional circumstances to
persons from countries in which Switzerland has no representation (Embassy or
Consulate), and then solely on presentation of documentary evidence, such as a
mission order from their administration or an official letter of invitation, to
the effect that the person concerned is attending a meeting organized under the
auspices of ITU.
The ITU Secretariat can provide administrative support for participants who have
difficulty in obtaining a visa. An official request signed by the responsible
person of the entity to be represented should be submitted to the ITU
Secretariat (fax No. +41 22 730 6443) providing applicant details as follows:
- PrepCom-3 ID Number
- First name, Last name
- Date of birth
- Passport number, date of issue, date of expiry
Requests must be submitted on official headed paper, must be signed and
stamped by the entity to be represented, and must be accompanied by a copy of
the national passport of the applicant. Your request will be processed subject
to receipt of the above-mentioned information at least 15 days before departure.
Neither ITU nor the WSIS Executive Secretariat can intervene to assist with
requests to have entry visas to Switzerland issued at the airport.
Pre-registration is strongly advised in order to avoid delays upon
arrival at the meeting.
Registration for PrepCom-3 will begin on 15 August 2005. Participants
should be registered on-line at
http://www.itu.int/wsis/preparatory2/pc3/index.html by Designated Focal
Points for participation in the WSIS preparatory process and the Summit. The
username and password required to access the on-line system and which was
provided to the Designated Focal Point of your Government, organization or
entity, for PrepCom-2 is still valid for PrepCom-3.
On-site registration and badging
The registration and badging desk will be located at the ITU Montbrillant
building and will be open at the following times:
Thursday, 15 and Friday, 16 September 2005
Monday-Friday, 19-23 and 26-30 September 2005 - 0830 to 1200 and 1330 to 1700
Pre-registered persons are requested to proceed to the registration desk and
present an official identity document (e.g. passport or national identity card)
to obtain their badge.
Persons who have not registered before the event should proceed to the
registration desk where they will be required to produce documentary evidence
attesting to their employer (name of Administration or provisionally accredited
entity/organization they are representing and its address) in order to obtain
their badge. A special registration desk will be reserved for accredited media
representatives (please refer to section 5).
There is no registration fee for PrepCom-3. Airfare, hotel and miscellaneous
expenses shall be borne by the participant.
Access to UNOG (Palais des Nations)3
All participants need an official badge and personal identity document with
photo to enter the Palais des Nations.
Participants without hand luggage may access the building through the Place
des Nations and Pregny gates. Participants carrying hand luggage (briefcases,
laptops) may access the building through the Pregny gate only. Suitcases are not
Official documents for PrepCom-3 will be available in Arabic, Chinese,
English, French, Russian and Spanish.
All delegates to WSIS-II/PrepCom-3 will receive a set of official documents
upon registration at the Montbrillant building (ITU). Official and
administrative documents will be available in 6 (EFSACR) and 3 (EFS) working
languages, respectively. Subsequent documentation will be made available in the
meeting room(s). All official documents will be posted on the WSIS-II/PrepCom-3
Simultaneous interpretation will be available in Arabic, Chinese, English,
French, Russian and Spanish in the plenary and sub-committee meetings.
Interpretation in French, English and Spanish is available for major civil
12 Seating arrangements
Seating will follow the UN practice. Each State will have two seats at table and
two seats behind in the plenary hall of the meeting. Observers will have one
seat each. Additional free seating will be available at the back of the room and
on the balcony. Seating in the plenary and other meeting room(s) will be in the
English alphabetical order.
13 Parallel events
Parallel events at PrepCom-3 can be organized by Governments, International
Organizations and accredited civil society and business entities. These events
should focus on Prepcom-3 and/or WSIS issues in general. For each event the
organizer should complete the request form for room reservation (see section
Participants to parallel events need a badge to enter the Palais des Nations.
Participants who are not from an accredited entity (e.g. guest speakers) must be
registered, preferably in advance and on-line, by the Designated Focal Point of
the event organizer, in order to obtain a WSIS badge and have access to the
Palais des Nations.
For detailed information on registration and access to the Palais des Nations
in Geneva (UNOG), refer to section 9.
The list of the parallel events of PrepCom-3 will be made available on the
14 Meeting room reservations
If you wish to reserve a room in the Palais des Nations for a parallel event or
meeting, please fill in the request form (http://www.itu.int/wsis/documents/doc_multi.asp?lang=en&id=1622|0)
and send it to: PrepCom3-Room@itu.int or fax number + 41 22 730 63 93
(before 15 September 2005). Requests will be processed on a “first come, first
15 Cloakroom facility
A self-service cloakroom is available in Hall 13/15 of the Palais de Nations.
The area is not monitored and neither the UN, the ITU nor the WSIS Executive
Secretariat can be held responsible for any loss or theft, which may occur.
16 Hotel room reservations
Participants are expected to make their own accommodation arrangements. A list
of hotels in Geneva and the surrounding area that accord special rates to
participants of UN meetings is available at the WSIS website at:
The climate in Geneva in September is moderate, with daytime temperatures
averaging 15 – 23º C.
18 Electrical appliances
The electrical current in Switzerland is 220 V/50 Hz.
19 Public transport
To call a taxi, dial 022 33 141 33. Buses 5, 8, 11, 14, 18, 28, F, V and Z
stop at Place des Nations, as well as trams 13 and 15. Tickets must be
bought at the bus and tram stops (correct change only) before boarding the bus
or tram. A standard ticket for the Geneva city area costs 3.00 Swiss francs.
Weekly passes valid for buses, trams, boat taxis (mouettes) and regional trains
are available. Buses 18 and 28 connect to the airport from the Place des
Nations. For more information, see:
Trains are available from Cornavin station, connected by buses 5, 11, 8, F, V
and Z as well as Trams 13 and 15. The closest train station is Sécheron, next to
WMO and Jardin Botanique from where Regional trains run to Cornavin and Nyon.
For more information: http://www.sbb.ch/en/
Parking restrictions are in force in the streets adjacent to the Palais des
Nations. To avoid fines, participants are advised to respect these restrictions,
particularly in the area adjacent to the Palais des Nations main entrance.
Limited parking facilities will be made available in the surrounding area and
places will be allocated on a first come, first served basis.
Two UBS banks are located in the Palais des Nations: 1) door 6, building S: open
from Monday to Friday 8.30-16.30; 2) door 41, building E, open: 8.30-2.30 and
13.30-16.30. For the location, see:
22 Post office
The post office is located at Door 6, building S. Only UN stamps may be used
here. Opening hours: 8.30-17.00. For the location, see:
23 Cafés and Restaurants
For information on the location of the cafes, bars and restaurants in the
Palais des Nations, see:
1: For information on
entering the Palais des Nations and the location of the “Salle de l’Assemblée”,
http://www.itu.int/wsis/docs2/pc3/venue.html Note: Participants carrying
baggage must enter the Palais des Nations through the Pregny Gate entrance.
2: For the location of
the ITU Montbrillant building, see:
3: For PC-3 access map,