|Note by the Executive Secretariat|
|DRAFT PROPOSED FORMAT OF THE TUNIS PHASE OF THE WORLD SUMMIT ON THE INFORMATION SOCIETY||
1. The Tunis phase of the World Summit on the Information Society will take place at the Parc des Expositions du Kram in Tunis, Tunisia from Wednesday 16 November to Friday 18 November 2005. The Summit will be comprised of an organizational meeting, an opening ceremony, eight plenary meetings, and round tables and high-level panels. The time management plan of the Summit is described in Annex 1.
2. The Tunis phase of the Summit shall start with the organizational meeting on Wednesday morning, which shall be opened by the Secretary-General of the United Nations or any person designated by him for that purpose. The meeting will elect the President of the Summit and the President of the organizational meeting. The meeting will thereafter continue under the chairmanship of the President of the organizational meeting and adopt the Agenda of the Summit, amend Rule 7 of the Rules of Procedure of the Summit, elect the members of the Bureau, take note of the organization of work, set up the Credentials Committee and hear the report of the Preparatory Committee.
3. The organizational meeting shall be followed by the opening ceremony of the Summit. The Heads of State of the host countries, the Secretary-General of the United Nations, the Secretary-General of ITU, the President of the Preparatory Committee, and one top-level representative from civil society (including NGOs) as well as one top-level representative from a business sector entity (including ITU Sector Members), identified through their self-organizing mechanisms, in coordination with the Secretary-General of the Summit, will be invited to make opening remarks.
4. Immediately after the opening ceremony, the first plenary meeting shall start with general debate. General debate will continue until the eighth plenary meeting on Friday afternoon. The last fifteen minutes of general debate of the first plenary meeting, the last half hour of general debate of the second, third, fifth and sixth plenary meeting and the last hour of general debate of the fourth and seventh plenary meeting will be set aside for statements from representatives of organizations and entities attending the Summit as observers.
5. The list of speakers of States for the General Debate will be established by a drawing of lots, in accordance with the customary UN protocol that ensures that Heads of State or Government speak first, followed by Ministers and other Heads of Delegation. Statements will be limited to 5 minutes. Only one statement per government delegation will be permitted. Palestine, in its capacity as observer, shall participate.
6. During the time reserved for observers, speaking time will be limited to 3 minutes. All speakers should represent the top-level of their organizations or entities. With regard to accredited civil society entities (including NGOs) and business sector entities (including ITU Sector Members), the spokespersons shall be identified through their self-organizing mechanisms, in coordination with the Secretary-General of the Summit. With regard to intergovernmental organizations, in principle, High Level Summit Organizing Committee members, represented at the top-level, may make statements.
7. The last 15 minutes of the fifth plenary meeting and approximately one hour of the eighth plenary meeting, upon completion of the general debate, shall hear reports from Multi-stakeholder Events that have been held in conjunction with the Summit. The list of events reporting to the plenary meetings will be established by the Secretary-General of the Summit, in consultation with the High Level Summit Organizing Committee, and self-organizing mechanisms of civil society (including NGOs) and business sector entities (including ITU Sector Members). Priority will be given to events which provide positive inputs to the objectives of the Summit as outlined in the Declaration of Principles and the Plan of Action as well as the final document(s) to be adopted at the Tunis Phase of the Summit or events which are linked to creation of sustainable multi-stakeholder partnership projects.
8. On late Friday afternoon, after hearing a report from the Credentials Committee, the last plenary meeting will adopt the final document(s) and adopt the report of the Tunis Phase of the Summit. It will then hear closing remarks by the Heads of State of the host countries and the Secretary-General of the Summit.
9. Round tables and high-level panels will take place during the Summit, in parallel with plenary meetings, at the official Summit venue. The organization of the round tables and high-level panels is described in Annex 2 and Annex 3 respectively. The modalities of the round tables and high-level panels will be further elaborated by the Secretary-General of the Summit, in consultation with the Bureau of the Preparatory Committee and Regional groups.
10. Observers will have direct access to the official Summit venue. Due to space constraints, a limited number of participants from accredited civil society entities (including NGOs) and business sector entities (including ITU Sector Members) will be allowed to attend the plenary meetings. Once the Summit program is finalized, the Executive Secretariat will inform the observers of these arrangements.
Annex 1 Time Management Plan of the Tunis Phase of the Summit
tables and high-level panels (agenda item 10) will be organized in parallel with