Member States and other Conference participants intending to host social
events during the Conference are reminded that the ITU Protocol Service
maintains and monitors a calendar of such events.
The main purpose of
maintaining this calendar of events is to inform Member States and other
Conference participants planning to hold social events of possible scheduling
conflicts. The Protocol office will seek to assist, to the extent possible, in
identifying alternative times and date. It is, therefore, strongly advised that
organizers of social events first liaise and coordinate with the Protocol
Service before proceeding with final arrangements for the date and time of a
proposed social event. The Protocol office serves solely as a go-between to
suggest possible slots based on its updated list of events and provides
information on overlaps.
The ITU Protocol Service will liaise with the Conference and Publications
Department in order to ensure that distribution of invitations is done properly.
The Conference Department will place such invitations in the pigeonholes of
participants. It is recommended that organizers properly label their invitation
envelopes. Except for these services, the ITU shall not take responsibility for
logistical or other arrangements of social events. These are strictly the
responsibility of the organizer of each event.
Please note that invitation cards and other materials distributed during the
Conference for social events should not bear any ITU logo or any conspicuous
reference and signs that may suggest or even infer ITU’s endorsement of the
It is reminded that the list of social events maintained by the Protocol
Service is an internal confidential working document and is not meant for
For all matters regarding social events during the Conference, please send
all inquiries to email@example.com, (Tel.
41 22 730 59 27 – Fax 41 22 730 58 17). In order to register for a social event, please fill in the “Social
and return to the ITU Protocol Office. Please note that information contained in
this form is for coordination and protocol purposes only.