The main purpose of maintaining this calendar of events is to inform Member States and other Conference participants planning to hold social events of possible scheduling conflicts. The Protocol office will seek to assist, to the extent possible, in identifying alternative times and date. It is, therefore, strongly advised that organizers of social events first liaise and coordinate with the Protocol Service before proceeding with final arrangements for the date and time of a proposed social event. The Protocol office serves solely as a go-between to suggest possible slots based on its updated list of events and provides information on overlaps.

The ITU Protocol Service will liaise with the Conference and Publications Department in order to ensure that distribution of invitations is done properly. The Conference Department will place such invitations in the pigeonholes of participants. It is recommended that organizers properly label their invitation envelopes. Except for these services, the ITU shall not take responsibility for logistical or other arrangements of social events. These are strictly the responsibility of the organizer of each event.

Please note that invitation cards and other materials distributed during the Conference for social events should not bear any ITU logo or any conspicuous reference and signs that may suggest or even infer ITU’s endorsement of the event.

It is reminded that the list of social events maintained by the Protocol Service is an internal confidential working document and is not meant for general distribution.

For all matters regarding social events during the Conference, please send all inquiries to protocol@itu.int, (Tel. 41 22 730 59 27 – Fax 41 22 730 58 17). In order to register for a social event, please fill in the “Social Event Form” and return to the ITU Protocol Office. Please note that information contained in this form is for coordination and protocol purposes only.