Type 1: Official documents set out in the agenda of the Summit.

Type 2: Administrative documents such as annotated and daily agendas, time management plans, Information for participants, etc.

Types 1 and 2: Official and administrative documents are submitted by the WSIS Preparatory Committee through the Secretariat of the Summit or by the Secretariat of the Summit.

Type 1: Official documents are submitted electronically to the WSIS Documents Service. Official documents are then made available to participants in Arabic, Chinese, English, French, Russian and Spanish.

Type 2: Administrative documents are submitted electronically to the WSIS Documents Service. Administrative documents are then made available to participants in English, French and Spanish.

Government delegations and observers wishing to make their contributions available in hard copy to WSIS participants are advised to provide 500 copies to the WSIS Documents Service at

Livraison Documentation
Parallel Events
PalExpo du Kram
SMSI 2005
Porte No. 3
2015 Le Kram, Tunisie

These contributions are distributed only at authorized distribution points (see paragraph 8) in the quantities and in the language in which they are received. Please note that the Summit Secretariat can undertake neither the translation nor the reproduction of such contributions.

All participants will receive a set of documents in exchange for a document voucher provided upon registration in Tunis. Additional documents will be made available as follows:

a. in pigeonholes located at the entrance of the Plenary Hall and assigned for this purpose¹ to government delegations, international organizations and entities having received a standing invitation from the UN General Assembly;

b. at the Civil Society and Business Sector information desks.

Speakers who wish to distribute paper copies of their statements should deliver the copies of their statement to the WSIS-related Document Service, in the languages and quantities they wish to make available to participants.

Copies provided will be made available at the designated authorized distribution points. The Secretariat can undertake neither the translation nor the reproduction of such statements.

Type 1: Documents related to the Summit other than official and administrative documents and contributions to the Summit

Type 2: Media documents related to the Summit

1. name of submitting entity;
2. contact details of the responsible person, including a mobile phone number;
3. total quantities to be delivered;
4. languages of documents to be delivered.

On-site requests should be submitted for clearance at least 24 hours prior to distribution.

Delivery of a maximum of 500 copies is recommended. Copies should be delivered to:

Livraison Documentation
WSIS-related Documents Service
PalExpo Kram
SMSI 2005
Porte No. 3
Kram, Tunisie

If consistent with these guidelines, distribution will be authorized and approval stamped on three copies provided to the WSIS-related Documents Service for this purpose. One copy will be kept by the WSIS-related Documents Service, the other by the submitting entity. The copy held by the entity will be required for verification by the WSIS-related Documents Service to allow the transfer of the stock of documents from Gate 3 to the appropriate distribution locations.

An initial 200 copies will be distributed. This stock will be replenished, as required, by designated staff of the WSIS-related Documents Service assigned to each distribution point.

The provision of copies is the sole responsibility of each submitting entity. The Summit Secretariat can undertake neither the translation nor the reproduction of such documents. The Secretariat will not be held responsible for delays incurred due to non-compliance to these guidelines.

Documents submitted in accordance with these guidelines will be distributed at authorized designated distribution points set up within the Summit perimeter.

Each distribution point will be staffed by a member of the WSIS-related Documents Service to ensure that documents have gone through clearance and that documents authorized for distribution are managed appropriately.

Designated WSIS staff will be required to verify that the documents to be distributed are identical to the original copy of the document carrying the stamp of approval.

Documents other than those referred to in provisions 2a. and 2b. above and related to a Parallel event may only be distributed inside the room by the accredited entity organizing the event. The organizer of the event is solely responsible for ensuring that such documents are relevant to the Summit’s agenda and objectives, are consistent with the principles of the United Nations (ECOSOC Resolution 1996/31, paragraph 57), with the principles found in the Declaration of Principles and Plan of Action of the first phase of the Summit, and are not of a commercial nature.

For security clearance, boxes of documents must be handed in to:

Each box should have a label that clearly includes the name of the event, the day and time of the event and the name of the room of the event so as to ensure delivery by WSIS staff to the appropriate location and at the appropriate time.

It is also the responsibility of event organizers to ensure that all documents are removed from the event meeting room immediately after the event. Any remaining documents will be disposed of by the Secretariat without prior notice.

There are no facilities available for displays and exhibits in the KRAM Centre other than at the Publishers’ Corner, the United Nations Corner and the Partnership Pavilion. Given the extensive number of events to accommodate and space limitations, event organizers are requested to refrain from setting up displays or putting up posters on walls inside meeting rooms at any time.

The list of all WSIS parallel events can be found at www.itu.int/wsis/tunis/events/index.html

Any documents from government delegations and observers that are consistent with these guidelines may be made available to accredited media by way of pigeonholes located in the Media Centre. Reservation of the pigeonholes in the Media Centre can be made by Media Relations Officers of government delegations, international organizations, and accredited civil society and business entities.

At information desks, the Civil Society and the CCBI Secretariats may only distribute documents on the programme of their parallel events. These documents must be consistent with the principles of the United Nations (ECOSOC Resolution 1996/31, paragraph 57), with the principles found in the Declaration of Principles and with the Plan of Action of the first phase of the Summit.

Documents may be made available by Civil Society and the CCBI Secretariats inside their Sector Areas.

The Civil Society and the CCBI Secretariats are responsible for ensuring that the documents made available in their respective areas are relevant to the Summit’s agenda and objectives, are consistent with the principles of the United Nations (ECOSOC Resolution 1996/31, paragraph 57), the principles found in the Declaration of Principles, the Plan of Action of the first phase of the Summit and are not of a commercial nature.