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PP-14: Guidelines for the Presentation of Proposals

 

Guidelines for the presentation of proposals for the work of the Plenipotentiary Conference


New! The electronic tool Conference Proposals Interface (CPI) to facilitate preparation and submission of the proposals is now made available to Member States. Further details information on CPI can be found here.
 

Introduction

These guidelines have been prepared by the General Secretariat of the ITU for the submission of proposals, including proposed amendments to the Constitution and Convention, by Member States to the forthcoming Plenipotentiary Conference (PP 14).
Proposals should be submitted with reference to the Collection of basic texts of the ITU adopted by the Plenipotentiary Conference (2011 Edition). The sequential numbering system should be used to identify the particular provision to which the proposal is related.
 

Guidelines for presentation

Member States should begin their proposals with a short summary of their views on each item. This should be followed by detailed proposals, with each proposal being followed by a brief statement of the reason for the proposed change.

Symbols to be used
The following standards of presentation should be adhered to as far as possible.

Proposals should be submitted by focal points of Administrations of ITU Member States in electronic form by e-mail to the ITU PP-14 Secretariat at ppcontributions@itu.int. The ITU standard format is MS Word for Windows.
 
 

Processing of texts in the General Secretariat

The General Secretariat will annotate the individual proposals with index numbers composed as follows:

ABC/25/3

where ABC is the symbol of the country, that is the author of the proposal (according to the Preface to the International Frequency List), 25 is the number of the document in which the proposal is published and 3 is the serial number of the proposal within that document.
 
 

Conclusion

The main purpose of these Guidelines is to enhance the timely processing for distribution as well as coordination of proposals submitted by Member States and thus to facilitate the work of the Conference. These guidelines, if followed by Member States, will enable the Secretariat at ITU Headquarters to carry out its work in a more efficient and effective manner and avoid extra costs with respect to the budget of the Conference.