CONTENTS

Policy on Intellectual Property Right (IPR)
APPENDIX  1
Guidelines for the electronic exchange of spectrum management information
Summary
 1     Introduction
 2     Data and Data Issues
        2.1     Introduction
        2.2     Standards compliance
        2.3     Critical role of data dictionaries
        2.4     Categories of data
                  2.4.1     Topographic data
                  2.4.2     Boundary definition data
        2.5     Presentation of data
                  2.5.1     Graphical presentation of data
        2.6     Types of data file
                  2.6.1     Database (structured) files
                  2.6.2     Word-processing (unstructured) files
        2.7     Constraints on the recipient’s use of the information exchanged
        2.8     Protection of data
 3     Transport methods
        3.1     Introduction
        3.2     Surface mail
        3.3     Facsimile (FAX)
        3.4     Electronic mail (E-mail)
        3.5     Remote data access – Bulletin boards, gophers, World-Wide-Web servers, file transfer protocol (FTP) sites, and “connections”
        3.6     Standards compliance
 4     Issues in systems implementations
        4.1     Introduction
        4.2     Existing computer facilities
        4.3     The administration’s EDE requirements
        4.4     Procurement
        4.5     Managing change
 5     Staffing and training
       5.1      Introduction
        5.2     Nature, scope, and potential sources of required skills
        5.3     Existing skills
        5.4     Computer and communications systems management/maintenance
        5.5     User training
        5.6     Procurement
 6     Case studies
        6.1     Introduction
        6.2     Case Study 1 – Document exchange via ITU TIES
        6.3     Case Study 2 – Transfer of analysis
        6.4     Case Study 3 – Radiocommunication Agency frequency and site database
                  6.4.1     Introduction
                  6.4.2     Current data exchange issues
                  6.4.3     Benefits of electronic exchange
                  6.4.4     Possible problem areas
                  6.4.5     Method of transfer
                  6.4.6     Future plans
        6.5     Case Study 4 – Electronic data exchange between monitoring stations
                  6.5.1     Introduction
                  6.5.2     Example of electronic exchange of data concerning BR Appendices 22 and 23
                  6.5.3     Request for a bearing
                  6.5.4     Collation of monitoring data
                  6.5.5     Summary
        6.6     Case Study 5 – Canadian international frequency coordination for the terrestrial services
                  6.6.1     Introduction
                  6.6.2     Canada/United States frequency coordination
                  6.6.3     Coordination/notification with the ITU
                  6.6.4     Overview of the automated Canadian international frequency coordination system
        6.7     Case Study 6 – Data exchange within the Vienna Agreement (see Note 1)
ANNEX  1
International definitions and standards
 1     Definition of data to be exchanged
 2     Data structure standards
 3     Transfer standards
ANNEX  2
Critical role of data dictionaries
 1     Introduction
 2     What is a data dictionary?
 3     Choosing a technique
 4     How should the dictionary be structured?
 5     How is the data dictionary used?
 6     The cross reference
ANNEX  3
Topographic data
 1     Topographic data files
 2     Geographical projection systems
 3     Transfer standards for topographic databases
 4     Transfer standards for terrain profiles
 5     Restrictions on exchanging topographic data
ANNEX  4
Graphics
 1     Introduction
 2     Graphical presentation
 3     Image reproduction
 4     Visual data analysis
 5     Geographical information system (GIS)
 6     Definition of boundaries
ANNEX  5
Database files
 1     Introduction
 2     Open and proprietary formats
        2.1     Proprietary application-specific formats
        2.2     Proprietary vendor-specific formats
        2.3     Independent or open formats
ANNEX  6
Word-processing files
 1     Introduction
 2     Proprietary document formats
 3     Independent document formats
ANNEX  7
System security
 1     Introduction
 2     Confidentiality
        2.1     Use of the public switched telephone network (PSTN)
        2.2     Local area networks (LANs)
        2.3     Remote access
        2.4     Backbone networks
        2.5     Password access control
        2.6     Location of hardware
 3     Integrity
        3.1     File transfer
        3.2     Computer viruses
        3.3     Security audit logs
 4     Availability
        4.1     File transfer
        4.2     Resilience
        4.3     Backup and contingency
        4.4     Location and hardware security
 5     Preventative measures (i.e. specific recommendations that result from a risk analysis exercise)
ANNEX  8
Transport methods
 1     Introduction
 2     Surface mail and storage media
        2.1     Diskettes
        2.2     Tapes
        2.3     Compact disc read-only memory (CD-ROM)
 3     Electronic transmission
        3.1     Facsimile (FAX)
        3.2     Electronic mail (E-mail)
                  3.2.1     TCP/IP addressing system
                  3.2.2     X.400 E-mail system
                  3.2.3     X.500 directory standard
 4     Remote data access
        4.1     Bulletin Board
        4.2     Gopher services
        4.3     Telnet services
        4.4     File transfer protocol (FTP)
 5     System configuration
        5.1     User access to the system
        5.2     Structure of the system
ANNEX  9
An example of a resource planning list
Introduction
 1     General
 2     User access to the system
 3     Structure of the system
 4     Issues in system functionality
 5     Issues in system operations
 6     Staffing and training
ANNEX  10
Basic automated spectrum management system
 1     Overview
 2     Capabilities
 3     Hardware requirements