STAFF REGULATIONS AND STAFF RULES
APPLICABLE TO ELECTED OFFICIALS
Appointed staff of the Union standing for election or elected to an elected
a) An appointed staff member of the Union standing for election to one
of the elected official posts referred to, respectively, in Article 9 of the
Constitution and Article 2 of the Convention of the Union (Geneva, 1992) shall
automatically be placed on special leave without pay by the Secretary-General,
in accordance with Regulation 5.2 of the Staff Regulations and Staff Rules for
appointed staff, with effect from the day following the date of submission of
his candidature to the Secretary-General.
b) i) If the appointed staff member is not elected, the period of his
special leave without pay shall come to an end not later than five working days
following the date on which the Plenipotentiary
Conference completed the election for the elected official post in question, in
order to enable him to resume his duties at Union headquarters upon expiry of
his special leave.
ii) If he is elected, the period of his special leave without pay shall end
on the day following his election, so as to enable him to participate in the
work of the Conference as a member of its secretariat.
Apart from those expenses incurred under the circumstances referred to in b) ii)
above, which shall be borne by the Union, no other expenses incurred by an
appointed staff member in connection with his candidature for an elected
official post shall be borne by the Union.
a) An appointed staff member who has been elected to a post of elected
official of the Union by a Plenipotentiary Conference must resign from his post
as appointed staff member. This resignation shall take effect not later
than the day preceding the date of entry on duty as an elected official, as
determined by the Plenipotentiary Conference.
b) Although three months’ notice of resignation is normally required for
staff appointed on a permanent basis, and thirty days for staff appointed on a
temporary basis, the Secretary‑General shall be bound to accept a shorter period
of notice from an elected official to take account to the date of entry on duty
set by the Plenipotentiary Conference for the elected official post (see a)
c) The resignation of an appointed staff member following his election to
an elected official post shall be subject to the relevant provisions of the
Staff Regulations and Staff Rules for appointed staff, with due regard, where
applicable, to the conditions of service set forth in his letter of appointment.
3 As regards the
contractual status of an elected official, periods of service as an appointed
staff member and periods of service as an elected official shall be taken into
account in calculating length of service for the purposes of sick leave, annual
leave, home leave, maternity leave, compensation for death, termination
indemnity and repatriation grant. Length of service shall be understood to be
the total period during which such an official has been in continuous and
full-time service with the Union. Any periods of prior service for which
indemnities due at the time of a separation from service have already been paid
shall not be taken into account in the above-mentioned calculations.