EUR/12/15
SUP

 

RESOLUTION  108  (Marrakesh, 2002)

Improvement of the functioning of the Coordination Committee, including the tasks of the Deputy Secretary-General and the role of the other elected officials

 

 

ARTICLE 11 (CS)

General Secretariat

NOC          73A  
PP-98        

 

EUR/12/16
MOD         74  
PP-98

a)      coordinate the Union's activities with the assistance of the Coordination Committee;

EUR/12/17
MOD         74A  
PP-98
PP-02

b)      prepare,with the assistance of the Coordination Committee, and provide to the Member States and Sector Members, such specific information as may be required for the preparation of a report on the policies and strategic plan for the Union, and coordinate the implementation of the plan; this report shall be communicated to the Member States and Sector Members for review during the last two regularly scheduled sessions of the Council before a plenipo­tentiary conference;

 

ARTICLE  12 (CS)

Functions and Structure

EUR/12/18
MOD         85

e)       the Radiocommunication Bureau, under the operational control ofheaded by the elected Director.

 

ARTICLE 17 (CS)

Functions and Structure

EUR/12/19
MOD         109

c)       the Telecommunication Standardization Bureau under the operational control of headed by theelected Director.

 

ARTICLE  21 (CS)

Functions and Structure

EUR/12/20
MOD         133

c)       the Telecommunication Development Bureau under the operational control of headed by the elected Director.

EUR/12/21
SUP

ARTICLE  26 (CS)

Coordination Committee

 

ARTICLE  4 (CV)

The Council

EUR/12/22
MOD         70

          4)      decide on proposals for major organizational changes within the General Secretariat and the Bureaux of the Sectors of the Union con­sistent with the Constitution and this Convention, submitted to it by the Secretary-Generalfollowing their consideration by the Coordination Committee;

EUR/12/23
MOD         71

          5)      examine and decide on plans concerning Union posts and staff and human resources development programmes covering several years, submitted by the Secretary-General, and give the Secretary-General guidelines for the staffing of the Union, including on staffing levels and structures, taking into account the guidelines given by the Plenipotentiary Conference and the relevant provisions of Article 27 of the Constitution;

EUR/12/24
MOD         73  
PP-98
PP-02

          7)      review and approve the biennial budget of the Union, and consider the budget forecast (included in the financial operating report prepared by the Secretary-General under No. 101 of this Convention) for the two-year period following a given budget period, taking account of the decisions of the Plenipotentiary Conference in relation to No. 50 of the Constitution and of the financial limits set by the Plenipotentiary Conference in accordance with No. 51 of the Constitution; it shall ensure the strictest possible economy but be mindful of the obligation upon the Union to achieve satisfactory results as expeditiously as possible. In so doing, the Council shall take into account the priorities established by the Plenipotentiary Conference as expressed in the strategic plan for the Union, the views of the Coordination CommitteeSecretary-General as contained in the report by the Secretary‑General mentioned in No. 86 of this Convention and the financial operating report mentioned in No. 101 of this Convention;

 

ARTICLE  5 (CV)

General Secretariat

NOC          83

 

EUR/12/25
MOD         84

a)      be responsible and have the authority for the overall management of the Union's resources; he may delegate the management of part of these resources to the Deputy Secretary-General and the Directors of the Bureaux, in consultation as necessary with the Coordination Committee;

EUR/12/26
MOD         85

b)      coordinate the activities of the General Secretariat and the Sectors of the Union, taking into account the views of the Coordination Committee, with a view to assuring the most effective and eco­nomical use of the resources of the Union;

EUR/12/27
MOD         86
PP-98

c)       prepare, with the assistance of the Coordination Committee, and submit to the Council a report indicating changes in the telecom­munication environment since the last plenipotentiary conference and containing recommended action relating to the Union's future policies and strategy, together with their financial implications;

EUR/12/28
MOD         87

d)      organize the work of the General Secretariat and appoint, assign, promote or dismiss the staff of that Secretariat in accordance with the directives of the Pleni­potentiary Conference and the rules established by the Council;

EUR/12/29
MOD         88

e)       undertake administrative arrangements for the Bureaux of the Sectors of the Union and, within the framework of the budget approved by the Council, appoint, assign, promote or dismiss their staff on the basis of the choice and proposals recommendation of the Director of the Bureau concerned, although the final decision for appointment or dismissal shall rest with the Secretary-General;

EUR/12/30
MOD         92

i)       supervise, for administrative management purposes, the staff of the Union with a view to assuring the most effective use of per­sonnel and the application of the common system conditions of employment for the staff of the Union. The staff appointed to assist directly the Directors of the Bureaux shall be under the administrative controlauthority of the Secretary-General and shall work under the direct ordersoperational control of the Directors concerned but in accordance with administrative guidelines given by the Council;

EUR/12/31
MOD         94

k)      make, in agreement consultation with the Director of the Bureau concerned, the necessary administrative and financial arrangements for the conferences and meetings of each Sector;

EUR/12/32
MOD         100
PP-98

q)      after consultation with the Coordination Committee and making all possible economies, prepare and submit to the Council a biennial draft budget covering the expenditures of the Union, taking account of the financial limits laid down by the Plenipotentiary Conference. This draft shall consist of a consolidated budget, including cost-based budgets for the three Sectors, prepared in accordance with the budget guidelines issued by the Secretary-General, and comprising two versions. One version shall be for zero growth of the contributory unit, the other for a growth less than or equal to any limit fixed by the Plenipotentiary Conference, after any drawing on the Reserve Account. The budget resolution, after approval by the Council, shall be sent for information to all Member States;

EUR/12/33
MOD         101

r)       with the assistance of the Coordination Committee, prepare an annual financial operating report in accordance with the Financial Regulations and submit it to the Council. A recapitulative finan­cial operating report and accounts shall be prepared and submitted to the next Plenipotentiary Conference for examination and final approval;

EUR/12/34
MOD         102
PP-98

s)       with the assistance of the Coordination Committee, prepare an annual report on the activities of the Union which, after approval by the Council, shall be sent to all Member States;

EUR/12/35
SUP

ARTICLE  6 (CV)

Coordination Committee

 

ARTICLE  12 (CV)

Radiocommunication Bureau

EUR/12/36
MOD         181

e)       prepare a cost-based budget estimate for the requirements of the Radiocommunication Sector and transmit it to the Secretary-General for consideration by the Coordination Committee and inclusion in the Union's budget.

EUR/12/37
MOD         182

3        The Director shall choose select and recommend the technical and administrative personnel of the Bureau within the framework of the budget as approved by the Council. The appointment of the technical and administrative personnel is made by the Secretary-General on the basis of the recommendation of in agreement with the Director. The final decision for appointment or dismissal rests with the Secretary-General.

EUR/12/38
ADD           182bis

3bis   The Director shall cooperate with the Secretary-General in the management of the Union, in accordance with the provisions of the Constitution, this Convention, the decisions of the Council and the interests of the Union as a whole.

 

ARTICLE  15 (CV)

Telecommunication Standardization Bureau

EUR/12/39
MOD         205

f)       prepare a cost-based budget estimate for the requirements of the Telecommunication Standardization Sector and transmit it to the Secretary-General for consideration by the Coordination Committee and inclusion in the Union's budget.

EUR/12/40
MOD         206

3        The Director shall select and recommendchoose the technical and administrative personnel of the Telecommunication Standardization Bureau within the framework of the budget as approved by the Council. The appointment of the technical and administrative personnel is made by the Secretary-General on the basis of the recommendation of in agreement with the Director. The final decision on appointment or dismissal rests with the Secretary-General.

EUR/12/41
ADD           206bis

3bis   The Director shall cooperate with the Secretary-General in the management of the Union, in accordance with the provisions of the Constitution, this Convention, the decisions of the Council and the interests of the Union as a whole.

 

PP-98

ARTICLE  18 (CV)

Telecommunication Development Bureau

EUR/12/42
MOD         223
PP-98

f)       prepare a cost-based budget estimate for the requirements of the Telecommunication Development Sector and transmit it to the Secretary-General for consideration by the Coordination Committee and inclusion in the Union's budget;

EUR/12/43
MOD         226

5        The Director shall select and recommend choose the technical and administrative personnel of the Telecommunication Development Bureau within the framework of the budget as approved by the Council. The appointment of the personnel is made by the Secretary-General on the basis of the recommendation of on the basis of the recommendation of in agreement with the Director. The final decision for appointment or dismissal rests with the Secretary-General.

EUR/12/44
ADD 226bis

6        The Director shall cooperate with the Secretary-General in the management of the Union, in accordance with the provisions of the Constitution, this Convention, the decisions of the Council and the interests of the Union as a whole.

 

ARTICLE  33 (CV)

Finances

EUR/12/45
MOD         486
PP-94

7        1)      The Secretary-General may, in agreement with the Coordination Committee, accept voluntary contributions in cash or kind, provided that the conditions attached to such voluntary contributions are consistent, as appropriate, with the purposes and programmes of the Union and with the programmes adopted by a conference and in conformity with the Financial Regulations, which shall contain special provisions for the acceptance and use of such voluntary contributions.

EUR/12/46
ADD

DRAFT  RESOLUTION  [EUR-3]  (Antalya, 2006)

On the appointment rather than election of the Directors of the Bureaux

The Plenipotentiary Conference of the International Telecommunication Union (Antalya, 2006),

          considering

a)      that the large number of elected officials in ITU complicates the management of the Union and thus affects its efficiency;

b)      that most UN agencies elect only the executive head and, in some instances, the deputy executive head;

c)       that it would be possible to appoint rather than elect the Directors of the ITU Bureaux, in order to follow the common practice in most UN agencies,

          considering further

a)      that a management team composed of an overall responsible Secretary-General, supported by Sector Directors which are appointed may provide more efficient and improved cooperation between those in the official posts;

b)      that moving to an appointment process generates a number of ancillary questions including methods of selection, duration of tenure, limitations in respect of other posts, possible transitional measures, and other matters;

c)       that the time spent on elections at plenipotentiary conferences could therefore be streamlined thus increasing the time available for ITU core issues,

          resolves to instruct the extraordinary session of the Council to be held during this conference

to establish a group of Member States and Sector Members to

          a)      consider:

                   i)       the processes by which the Directors of the Bureaux could be selected and appointed;

                   ii)       the duration of tenure, limitations in respect of other posts, geographical considerations, and other matters as necessary;

                   iii)      any transitional measures that may be necessary in the stepped process between the election approach and the appointment approach;

          b)      report on progress to the Council on an annual basis with a final report to the penultimate regular session of the Council before the next plenipotentiary conference. The final report should contain in particular draft texts of the related modifications to the Constitution and the Convention that may be used by Member States in preparing their proposals to the next plenipotentiary conference,

          instructs the Secretary-General

to distribute the final report of the group to Member States so that it may be used by Member States in preparing their proposals to the next plenipotentiary conference.

 

ARTICLE 2

Elections and Related Matters

EUR/12/51
MOD         13

 

1        The Secretary-General, the Deputy Secretary-General and the Directors of the Bureaux shall take up their duties on the dates determined by the Plenipotentiary Conference at the time of their election. They shall normally remain in office until dates determined by the following Plenipotentiary Conference, and they shall be eligible for re-election once only. Upon completion of a maximum of two terms in any of these posts, election to another of these posts is not permitted.

 

EUR/12/58

MOD

 

 

DECISION  6  (Marrakesh, 2002)

Financial Plan of the Union for the period 2004 to 2007

Whether this Decision be modified or replaced by a new one, the following headline should be changed so as to read:

……

          instructs the Secretary-General, with the assistance of the Coordination Committee,

……

 

EUR/12/59

MOD

DECISION  7  (Marrakesh, 2002)

Review of the management of the Union

In addition to other possible modifications, the following alignment should also be made:

……

        instructs the Secretary-General

to identify, in consultation with the Coordination Committee, areas of the budget where further decentralization of appropriations can be implemented, including transfers between budget appropriations;

2      to make the annual report of the internal auditor of the Union available to the Council;.

3      to make the minutes of Coordination Committee meetings available on the Council website, excluding confidential staff matters.

……

 

EUR/12/60

MOD

RESOLUTION  48  (Rev. Marrakesh, 2002)

Human resources management  and development

In addition to other possible modifications, the following alignment should also be made:

……

        instructs the Secretary-General

1      to ensure that human resources management and development help achieve ITU’s management goals;

2      to prepare, with the assistance of the Coordination Committee, medium-term and long-term human resources management and development plans to respond to the needs of the Union, its membership and its staff;

……

 EUR/12/61

MOD

RESOLUTION  65  (Kyoto, 1994)

Remote access to ITU information services

In the case of this Resolution, the following alignment would be needed (note: Europe is proposing the deletion of the Resolution - see proposal on the suppression of Decisions and Resolutions – which consequently would make the modification below unnecessary):

……

        instructs the Secretary-General

1      in consultation with the Coordination Committee and the advisory groups of the three Sectors of the ITU, to submit to Council detailed recommendations with proposed cost estimates for the extension of remote access information exchange facilities and services;’

……

 

ARB/14/45

Arab States support the existing structure of the ITU as shown in Article 7 of the Constitution.

ARB/14/46

Arab States support the existing principles concerning elections of the five elected officials as shown in Article 9 of the Constitution.

ARB/14/47

Arab States support the role of the coordination committee as shown in Article 26 of the Constitution.

Remarks

a)     Arab States support a new similar Decision to former Decision 7 (Marrakesh, 2002), creating a new Group of Specialists to continue reviewing the management of the Union, taking into consideration experience gained by the implementation of Decision 7 (Marrakesh, 2002), in order to strengthen the supervisionary role of the Council.

b)    Arab States will support any draft Resolution to identify certain managerial tasks to be performed explicitly by the deputy Secretary-General. (As part of "a" above)

c)     Increase the financial autonomy of the three Sectors with proper financial control. (As part of "a" above)

d)    Announcement of final contributory units by Member States or at the latest before the end of the first week of the plenipotentiary conference.

 

USA/16/1
NOC

ARTICLE  8 (CS)

Plenipotentiary Conference

 

ARTICLE  9 (CS)

Principles Concerning Elections and Related Matters

USA/16/2
NOC
           62
PP-94
PP-98
PP-02

b)      the Secretary-General, the Deputy Secretary-General and the Directors of the Bureaux shall be elected among the candidates proposed by Member States as their nationals and shall all be nationals of different Member States, and at their election due consideration should be given to equitable geographical distribution amongst the regions of the world; due consideration should also be given to the principles embodied in No. 154 of this Constitution; 

USA/16/3
NOC          63
PP-94
PP-98
Pp-02

c)       the members of the Radio Regulations Board shall be elected in their individual capacity from among the candidates proposed by Member States as their nationals. Each Member State may propose only one candidate. The members of the Radio Regulations Board shall not be nationals of the same Member State as the Director of the Radiocommunication Bureau; at their election, due consideration should be given to equitable geographical distribution amongst the regions of the world and to the principles embodied in No. 93 of this Constitution.

 

ARTICLE  11 (CS)

General Secretariat

73

1        1)      The General Secretariat shall be directed by a Secretary-General, assisted by one Deputy Secretary-General.

USA/16/4
ADD*        73bis

The Secretary-General shall act as the legal representative of the Union.

USA/16/5
MOD         73A
PP-98

          2)      The functions of the Secretary-General and Deputy Secretary-General are specified in the Convention. In addition, the Secretary-General, assisted by the Deputy Secretary-General, shall:

USA/16/6
NOC          75

PP-98

c)       take all the actions required to ensure economic use of the Union’s resources and be responsible to the Council for all the administrative and financial aspects of the Union’s activities;

USA/16/7
SUP*          76
Pp-98

d)      act as the legal representative of the Union.

USA/16/8
MOD         77


2        The Deputy Secretary-General shall be responsible to Council and shall support the Secretary-General; he[1] shall assist the Secretary-General in the perform­ance of his duties and shall also undertake such specific tasks as may be entrusted to him by the Secretary-General. He shall perform the duties of the Secretary-General in the absence of the latter.

 

ARTICLE  12 (CS)

Functions and Structure

USA/16/9
MOD           85


e)                the Radiocommunication Bureau, headed by the elected Director who is responsible to Council for the operation of the Radiocommunication Bureau.

 

ARTICLE  14 (CS)

Radio Regulations Board

USA/16/10
NOC            93A


 

 

ARTICLE  17  (CS)

Functions and Structure

USA/16/11
MOD         109


c)                the Telecommunication Standardization Bureau, headed by the elected Director who is responsible to Council for the operation of the Telecommunication Standardization Bureau.

 

ARTICLE  21 (CS)

Functions and Structure

 

USA/16/12
MOD         133


c)                the Telecommunication Development Bureau headed by the elected Director who is responsible to Council for the operation of the Telecommunication Development Bureau.

 

ARTICLE  5 (CV)

General Secretariat

 

                    83

1        The Secretary-General shall:

 

USA/16/13
MOD         84


a)      direct the General Secretariat of the Union and be responsible for the overall management of the Union’s resources to the Council for the performance of his duties; he may delegate the management of part of these resources to the Deputy Secretary-General and the Directors of the Bureaux, in consultation as necessary with the Coordination Committee;

 

USA/16/14
MOD        
100
PP-98


q)      after consultation with the Coordination Committee and making all possible economies, prepare and submit to the Council a biennial draft budget covering the expenditures of the Union, taking account of the financial limits laid down by the Plenipotentiary Conference. This draft shall consist of a consolidated budget, including cost-based budgets for the three Sectors and results-based budget information for the Union as a whole, prepared in accordance with the budget guidelines issued by the Secretary-General, and comprising two versions. One version shall be for zero growth of the contributory unit, the other for a growth less than or equal to any limit fixed by the Plenipotentiary Conference, after any drawing on the Reserve Account. The budget resolution, after approval by the Council, shall be sent for information to all Member States;

ARTICLE  6 (CV)

Coordination Committee

USA/1615
MOD        
106


1)      The Coordination Committee shall act as an internal management team for the Secretariat and assist and advise the Secretary-General on all matters mentioned under the relevant provisions of Article 26 of the Constitution and the relevant Articles of this Convention.

USA/16/16
ADD         107 bis

2bis)  The Committee shall be responsible for ensuring coordination between and among the Bureaux and/or the General Secretariat on cross-cutting issues and activities.

USA/16/17
ADD        108 bis

3bis)  The Coordination Committee, consistent with its mandate, shall focus on the implementation of the strategic mission and purposes of the Union, as set forth in the basic instruments and in the Strategic Plan, shall enhance the regular exchange of information among elected officials of the Union on their respective activities and shall, within the budget of the Union, consider priorities for activities and seek new efficiencies in all aspects of the Union.

 

ARTICLE  11A (CV)

Radiocommunication Advisory Group

USA/16/18
NOC           160A

PP-98
PP-02

1        The radiocommunication advisory group shall be open to representatives of administrations of Member States and representa­tives of Sector Members and to chairmen of the study groups and other groups, and will act through the Director.

 

ARTICLE  14A  (CV)

Telecommunication Standardization Advisory Group

USA/16/19
MOD         197A

1        The telecommunication standardization advisory group shall be open to representatives of administrations of Member States and representatives of Sector Members and to chairmen of the study groups and other groups, and will act through the Director.

 

ARTICLE  17A (CV)

Telecommunication Development Advisory Group

USA/16/20
MOD         215C

PP-98
PP-02

1        The telecommunication development advisory group shall be open to representatives of administrations of Member States and representatives of Sector Members and to chairmen and vice-chairmen of study groups and other groups, and will act through the Director.

 

ARTICLE  12  (CV)

Radiocommunication Bureau

USA/16/21
MOD         161


1        The Director of the Radiocommunication Bureau shall organize and coordinate the work of the Radiocommunication Sector and shall be responsible to Council for that work. The duties of the Bureau are supplemented by those specified in provisions of the Radio Regulations.

USA/16/22
MOD         162


2        The Director shall be responsible to Council, in particular,

 

ARTICLE  15 (CV)

Telecommunication Standardization Bureau

 

USA/1623
MOD         198


1        The Director of the Telecommunication Standardization Bureau shall organize and coordinate the work of the Telecommunication Standardization Sector and shall be responsible to Council for that work.

USA/16/24
MOD         199


2        The Director shall be responsible to Council, in particular:

 

ARTICLE  18 (CV)

Telecommunication Development Bureau

 

USA/16/25
MOD         216

1        The Director of the Telecommunication Development Bureau shall organize and coordinate the work of the Telecommunication Development Sector and shall be responsible to Council for that work.

USA/16/26
MOD         217


2        The Director shall be responsible to Council, in particular:

 

USA/16/27
SUP

RESOLUTION  108  (Marrakesh, 2002)

Improvement of the functioning of the Coordination Committee, including the tasks of the Deputy Secretary-General
and the role of the other elected officials

USA/16/35
SUP

RESOLUTION  106  (Marrakesh, 2002)

Review of the ITU structure

USA/16/36
SUP

RESOLUTION  108  (Marrakesh, 2002)

Improvement of the functioning of the Coordination Committee, including the tasks of the Deputy Secretary-General
and the role of the other elected officials

USA/16/44
ADD

DRAFT RESOLUTION  [USA-2]

Functioning of the Coordination Committee and Tasks of the Deputy Secretary-General

The Plenipotentiary Conference of the International Telecommunication Union (Antalya, 2006),

        considering

a)     that the Plenipotentiary Conference of 2002 adopted Resolution 108 on the Improvement of the Functioning of the Coordination Committee, including the tasks of the Deputy Secretary-General and role of the other elected officials;

b)    that Resolution 108 called upon the Council to establish a Working Group open to participation by Member States charged with:

i)      examining the functioning of the Coordination Committee, including the tasks of the Deputy Secretary-General and the role of the other elected officials;

ii)     submitting to the Council a report containing, in particular, the draft texts that could be necessary in the event of modification of the Constitution or the Convention and which could be used by Member States in preparing their proposals in that regard to the next plenipotentiary conference;

c)     that the tasks and functions of the Deputy Secretary-General are not expressly enumerated in the basic instruments of the Union;

d)    the need to strengthen and improve the functioning and efficiency of the Coordination Committee,

        noting

that the Council in 2003 established a Working Group to consider this matter, which met one occasion and also worked by electronic means,

        recalling

a)     the relevant provisions of the Constitution and Convention in this regard;

b)    Decision 7 of the 2002 Plenipotentiary Conference, which instructed the Secretary-General to make minutes of Coordination Committee meetings available on the Council website, excluding confidential staff matters,

        having examined

the Report of the Working Group, which was submitted to the Council at its ordinary session in 2005,

        recognizing

a)     the need to make better use of the position of the Deputy Secretary-General in the management of the Union;

b)    the importance of more transparency and increased efficiency in the work of the Coordination Committee,

        resolves

to improve the efficiency of the Coordination Committee:

i)      the Coordination Committee, consistent with its mandate, must give additional focus to the implementation of the strategic mission and purposes of the Union, as set forth in the basic instruments and in the Strategic Plan, should enhance the regular exchange of information among elected officials on their respective activities and should, within the budget of the Union, consider priorities for activities and seek new efficiencies in all aspects of the Union;

ii)     the senior managers of the Union (namely Deputies to the Directors of the Bureaus, the Chief of the Finance Department and the Chief of the Personnel Department) should be closely associated, when appropriate, with the work of the Coordination Committee;

        concerning the role of the Deputy Secretary-General:

the tasks of the Deputy Secretary-General, consistent with the basic instruments, must be defined to create a clear operational and management role,

        instructs the Secretary-General

1.     to take all necessary measures to implement this Resolution;

2.     to issue clear and specific directives concerning the tasks of the Deputy Secretary-General;

3.     to make the minutes of the Coordination Committee meetings available to all Member States on the website, excluding confidential staff matters,

        further instructs the Secretary-General

to report regularly to the Council on the measures taken to implement this Resolution,

        resolves to express

its warmest thanks and deepest gratitude to the working group of Council for its thoughtful, professional and insightful work leading to this resolution.

 

RCC/29/5

      Maintain the existing ITU management structure and the number of elected officials to be designated by the Plenipotentiary Conference.

RCC/29/6

      Support the recommendations of the Council Working Group on Resolution 108 (Marrakesh, 2002) to continue the work of the Coordination Committee and enhance its work.

RCC/29/7

      Develop Resolution XX (2006) on "Functioning of the Coordination Committee and tasks of the Deputy Secretary‑General".

 

AFCP/34/1
ADD

DRAFT  RESOLUTION  [AFCP-1]  (Antalya, 2006)

Functioning of the Coordination Committee and tasks of the Deputy Secretary-General

The Plenipotentiary Conference of the International Telecommunication Union (Antalya, 2006),

        considering

a)    that the Plenipotentiary Conference of 2002 adopted Resolution 108 on the Improvement of the Functioning of the Coordination Committee, including the tasks of the Deputy Secretary-General and the roles of the other elected officials;

b)    that Resolution 108 called upon the Council to establish a working group open to participation by Member States charged with:

i)      examining the functioning of the Coordination Committee, including the tasks of the Deputy Secretary-General and the roles of the other elected officials;

ii)     submitting to the Council a report containing, in particular, the draft texts that could be necessary in the event of modification of the Constitution or the Convention and which could be used by Member States in preparing their proposals in that regard to the next plenipotentiary conference;

c)     that the tasks and functions of the Deputy Secretary-General are not expressly enumerated in the basic instruments of the Union;

d)    the need to strengthen and improve the functioning and efficiency of the Coordination Committee,

        noting

that the Council in 2003 established a working group to consider this matter, which met physically on one occasion and also worked by electronic means,

        further noting

a)    that the coordination of the activities within the Union could be more efficient if the roles of the elected staff were clarified;

b)    that the Secretary-General is responsible for the overall management of the resources of the Union and is therefore accountable to the Council;

c)     that the Secretary-General should delegate partially the management of the resources of the Union to other elected staff;

d)    that only the Deputy Secretary-General shall be accountable for the management of the said resources to the Council but through the Secretary-General,

        recalling

a)    the relevant provisions of the Constitution and the Convention in this regard;

b)    Decision 7 of the 2002 Plenipotentiary Conference, which instructed the Secretary-General to make minutes of Coordination Committee meetings available on the Council website, excluding confidential staff matters,

        having examined

the report of the working group, which was submitted to the Council at its ordinary session in 2005,

        recognizing

a)    the need to make optimal use of the position of the Deputy Secretary-General in the management of the Union

b)    the importance of more transparency and increased efficiency in the work of the Coordination Committee,

        resolves

to improve the efficiency of the Coordination Committee

i)      the Coordination Committee, consistent with its mandate, must give additional focus to the implementation of the strategic mission and purposes of the Union, as set forth in the basic instruments and in the Strategic Plan, must place particular emphasis on enhancing its financial and administrative functions, should enhance the regular exchange of information among elected officials on their respective activities and should, within the constraints of the budget of the Union, seek new efficiencies in all aspects of the Union;

ii)     the senior managers of the Union (namely Deputies to the Directors of the Bureaux, the Chief of the Finance Department and the Chief of the Personnel Department) should be closely associated, when appropriate, with the work of the Coordination Committee;

iii)    the Council (namely the Chairman or the Vice-Chairman) should be closely associated, when appropriate, with the work of the Coordination Committee,

        concerning the role of the Deputy Secretary-General

the tasks of the Deputy Secretary-General, consistent with the basic instruments, must be defined to create a clear operational and management role,

        instructs the Secretary-General

1      to take all necessary measures to implement this resolution;

2      to prepare and submit to the Council for approval, specific directives concerning the tasks of the Deputy Secretary-General;

3      to issue clear and specific directives concerning the tasks of the Deputy Secretary-General;

4      to make the minutes of the Coordination Committee meetings available to all Member States on the website, excluding confidential staff matters,

        further instructs the Secretary-General

to report regularly to the Council on the measures taken to implement this resolution.

 

 AFCP/34/2
ADD

ANNEX  TO  draft  RESOLUTION  [AFCP-1]  (Antalya, 2006)

Guidelines on the determination of the role and tasks of the Deputy Secretary-General

The Deputy Secretary-General shall:

      Supervise the preparation of the activity reports of the General Secretariat

      Coordinate annually the preparation of the four-year rolling operational plan of the General Secretariat

      Oversee some divisions such as the Human Resource Division, the General Services Division and the Conference Division

      Service some meetings or conferences of the Union

      Supervise study projects related to recommendations of conferences

      Undertake any other tasks as instructed by the Secretary-General.

 

 

ARTICLE  9 (CS)

Principles Concerning Elections and Related Matters

AFCP/34/4
NOC 62  
PP-94  
PP-98
PP-02

b)      the Secretary-General, the Deputy Secretary-General and the Directors of the Bureaux shall be elected among the candidates proposed by Member States as their nationals and shall all be nationals of different Member States, and at their election due consideration should be given to equitable geographical distribution amongst the regions of the world; due consideration should also be given to the principles embodied in No. 154 of this Constitution;

 

ACP/36/20
ADD

DRAFT RESOLUTION [ACP-4] (Antalya, 2006)

Officials to be elected at the Plenipotentiary Conference

The Plenipotentiary Conference of the International Telecommunication Union (Antalya, 2006),

        considering

a)    the concerns expressed by some Member States that the number of elected officials in ITU compared with most of the UN specialized agencies are too many and has had considerable constraints to the election process and the agenda of the plenipotentiary conference (PP), resulting in the complexity in the efficient management of the Union;

b)    other Member States have also expressed that the current election process of electing five (5) permanent elected officials and twelve (12) part-time RRB members at the PP, provides a unique opportunity for ITU members to elect a balanced management team, which would not occur if the elections of the Bureau directors are held in their respective assemblies or conferences. Furthermore, these assemblies and conferences are also hampered by limitations of time and the need to focus on important issues in their respective sectors;

c)     others have also proposed that only two officials should be elected at the PP and the rest be appointed, under defined terms and conditions,

        recalling

the relevant provisions of Article 9 of the ITU Constitution concerning elections and related matters particularly Nos. 62 b) and 63 c) which provide that the Secretary-General, the Deputy Secretary‑General, the Bureau Directors and the members of the Radio Regulations Board shall be elected officials of the Union,

        recognizing

a)    that some proposals have been submitted to this conference with a view to improving the efficiency of the election process and for the effective management of the officials of the Union; and

b)    that these proposals have implications on the effective management and functioning of the different organs of the Union which could translate into considerable savings for the Union,

        resolves to instruct the Council

at its next ordinary session that a group of experts, open to participation of Member States, be charged with studying the number of elected officials by the PP, and in line therewith, provide such group with terms of reference on the number of elected officials; their term of office and limitations for their re-elections; the process of where and when they may be elected and/or other options, e.g. appointment of directors and members of the RRB; and such other terms as may be necessary for the group to carry on its work,

        instructs the Secretary-General

a)    to communicate the group's report to the Member States with a view to their preparations to the next plenipotentiary conference,

        further instructs the Council

to envisage implementing as soon as possible such improvements as it deems necessary which do not require amendments of the Constitution and Convention or the General Rules of the conferences and/or assemblies of the Union.

 



[1]   In accordance with Resolution 70 (Rev. Marrakesh, 2002) of the Plenipotentiary Conference on the inclusion of gender mainstreaming in ITU, the language used in the basic instruments of the Union (Constitution and Conversion) is to be considered as gender neutral.