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World Telecommunication Development Conference: Organizational Arrangements

ORGANIZATIONAL ARRANGEMENTS FOR WTDC-06
 

Duties and Functions of WTDC

The duties and functions of WTDC are defined in Article 22 of the ITU Constitution and Article 16 of the ITU Convention.

Invitation and Participation

The Secretary-General, after consulting the Director of BDT, sends an invitation to the administration of each Member State, to the ITU-D Sector Members and to the organizations and institutions referred to in the relevant provisions of Article 25 of the ITU Convention.

To ensure that the necessary arrangements can be made in a timely fashion, Member States and Sector Members wishing to participate in the World Telecommunication Development Conference and organizations and agencies which are eligible to attend as observers under Article 25 of the ITU Convention, are requested to designate a Focal Point who will handle pre-registration and registration formalities for their entities.

Please refer to http://www.itu.int/ITU-D/wtdc06/registration/index.html for all registration formalities.

Preparatory Documents for the Conference

The following preparatory documents will be published:

• Report by the Director of BDT on the Bureau's activities, including those relating to the preparation of WTDC-06
• Report by the Telecommunication Development Advisory Group (TDAG)
• Report on the Regional Preparatory Meetings for WTDC-06
• Reports by the Study Group Chairmen
• Report on the state of telecommunication development in the world
• Proposals by Member States and contributions from ITU-D Sector Members to the World Telecommunication Development Conference (WTDC-06)

Provisional Organization of the Conference

The World Telecommunication Development Conference will set up Committees to conduct its work. The draft structure of the Conference is to be found in Annex 2, along with suggested terms of reference for the Committees and for the Working Group of the Plenary.

Deadline for the Submission of Proposals and Contributions

Owing to the limited duration of WTDC, it is not possible to give full consideration to proposals and contributions for the Conference, particularly draft resolutions, submitted up until the last days of the Conference. It is for this reason that Member States and Sector Members have been invited to submit any proposals or contributions they may have no later than four months prior to the opening of WTDC-06, i.e. by 5 November 2005, deadline which has been postponed to 31 January 2006.

The translation of documents received by the Conference secretariat after that deadline (i.e. after 31 January 2006), including during the Conference, will be carried out subject to available capacity.

Processing of Proposals and Contributions prior to the Conference

On the basis of the proposals and contributions received at least four months prior to the opening of WTDC-06, BDT will prepare two series of draft texts, the first pertaining to the proposed topics and action strategies, and the second to the regional initiatives, with a view to securing a better balance between activities relating to the programmes and those relating to the regional initiatives.

The documents will be submitted for consideration to the Telecommunication Development Advisory Group (TDAG) at its meeting to be held in Geneva from 12 to 16 December 2005, and subsequently transmitted to the Conference by the Director of BDT.

Processing of Proposals and Contributions during the Conference

Owing to the limited duration of the Conference, substantive debate should take precedence over the systematic presentation of individual contributions. For ease of referencing during the discussions, the secretariat will prepare a temporary document listing all the proposals made by Member States and contributions received from Sector Members, with cross-references to the different items on the agenda. In all events, Member States and Sector Members are strongly encouraged not to submit new proposals or contributions during the Conference.

Proposals and Contributions

A proposal or contribution should not exceed four (4) pages, and should be submitted to the Director of the Telecommunication Development Bureau.

In the case of a more detailed proposal or contribution that significantly exceeds the length limit, an executive summary should be submitted. This will be translated, and distributed together with the detailed version of the proposal or contribution, which will be available in the original language only.

Member States and Development Sector Members are encouraged to submit their proposals or contributions on portable media such as diskettes, USB sticks or CD-ROMs, or preferably in the form of an attachment to an e-mail message sent to wtdc2006@itu.int.

Documents for the World Telecommunication Development Conference are numbered in a continuous series with the prefix WTDC-06. They will be published in Arabic, Chinese, English, French, Russian and Spanish.

Publication of Documents

All Conference documents will be posted on the ITU-D website as soon as they become available, at http://www.itu.int/ITU-D/wtdc06/docs.html. All participants to the WTDC-06 will then be able to download these documents and print them as necessary.

Participants, representatives and observers are reminded that due to budget constraints the decision has been taken to provide:

  • a maximum of 5 sets of documents per delegation from Member States
  • 1 set of documents per ITU-D Sector Member
  • 1 set of documents per Observer Organization / Agency / Entity

These documents will be collected at the Conference registration in Doha.

Opening ceremony

The Opening Ceremony will take place at 10:00 hours on Tuesday, 7 March 2006. It will be preceded by a meeting of Heads of Delegation at 8:30 hours.

 

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Updated : 2006-01-31