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ANNEX 4

Template for liaison statements

Information to be included in the liaison statement:

  1. List the appropriate Question numbers of the originating and destination study groups.
  2. Identify the study group or rapporteur's group meeting at which the liaison was prepared.
  3. Include a concise and clear subject. If this is in reply to a liaison statement, make this clear, e.g. "Reply to the liaison statement from (source and date) concerning ..."
  4. Identify the study group(s), if known, or other organizations to which sent.

NOTE – Can be sent to more than one organization.

  1. Indicate the level of approval of such liaison statement, e.g. study group, or state that the liaison statement has been agreed at a rapporteur’s group meeting.
  2. Indicate if the liaison statement is sent for action or comments, or for information only.

NOTE – If sent to more than one organization, indicate this for each one.

  1. If action is requested, indicate the date by which a reply is required.
  2. Include the name and address of the contact person.

NOTE – The text of the liaison statement should be concise and clear using a minimum of jargon.

NOTE Among ITU-D groups liaison statements should be discouraged, and problems solved through informal contacts.

Example of a liaison statement:

QUESTIONS : 11/1 of ITU-D Study Group 1 and 11/2 of ITU-D Study Group 2

SOURCE : ITU-D, Rapporteur's group for Question 11/2

MEETING : Geneva, September 2006

SUBJECT : Request for information/comments – Reply to liaison statement from ITU-R/ITU-T WP 1/4

LIAISON STATEMENT

TO : ITU-T, ITU-R, WP 1/4, etc.

APPROVAL : Agreed to at the rapporteur's group meeting …

FOR : ITU-R WP 1/4 for action; others for information

DEADLINE : Reply by mid-May 2007

CONTACT : [Name], rapporteur for Question [number]

[Administration/organization/company]

[Full address]

[Tel./Fax/e-mail]

 

 

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Updated : 2009-10-28