For each Member State participating delegation, the Organizing Committee will appoint a Diplomatic Liaison Officer, whose primary function will be to permanently accompany the Head of State / Government, and to channel any requests between the Government of Panama (Organizing Committee) and the participating delegation, and resolve any issues related to accommodation, security, transportation, medical, ceremonial, protocol and other required support that may arise.

Embassy Liaisons -  Focal Points

The participating Member State delegation shall appoint an Embassy Liaison from their accredited Diplomatic Representation in Panama (if applicable) or designated Focal Point, who will keep in constant contact with the Panamanian counterpart in order to ensure the necessary coordination and resolve any situations that may arise. Likewise, the Liaison should also be the person responsible for supervising the control of the luggage, together with designated Protocol officials in the port of entry and with the designated officials in the Summit hotels for the departure.

It is important that the contact details of the Embassy Liaison / Focal Point be included in the form in order to attend to any requirements dealing with the HoS/HoG presence at the Summit.