|The Meetings will be largely paperless.
HCDF working documents will be posted
RPM-AFR working documents will be
In order to facilitate efficient
meeting management and document access handling process,
participants are encouraged to bring their own laptops for
The HCDF/RPM-AFR Document Control
Service is located at the Secretariat I Office (Albert).
All proposals or documents to be distributed must be cleared
by the HCDF/RPM-AFR Document Control Service.
For the RPM-AFR, proposals are to be
submitted exclusively through the website, using the
template made available at
During the Meetings, participants are
requested to hand-deliver a soft and hard copy of each
document to the HCDF/RPM-AFR Document Control Service for
approval and processing. The HCDF/RPM-AFR Document Control
Service is the only service authorized to release for
distribution documents to participants.
A special designated area will be
reserved for the distribution of meeting-related
documentation, i.e. materials relevant to the Meeting
agendas and objectives but which are not official meeting
documents. Such documents include telecommunication
information pamphlets, brochures, other printed and/or
electronic materials from duly registered participants.
This area will be accessible to all
participants on a self-service basis and will be supervised
by the ITU Secretariat. An authorization is required to
distribute materials in this area. Materials distributed
without authorization will be removed by the ITU
Secretariat. Authorization can be obtained by contacting the
HCDF/RPM-AFR Document Control Service.
While the Meetings will largely be paperless, one set of
documents per delegation will handed out at the time of
registration to the Head of Delegation. Documents received
afterwards or in-sesssion documents will be distributed in
the meeting room.