The Meetings will be largely paperless.
RPM-CIS working documents are posted
In order to facilitate efficient meeting management and
document access handling process, participants are
encouraged to bring their own laptops for the meeting.
For the RPM-CIS, proposals are to be submitted exclusively
through the website, using the template made available
During the Meetings, participants are requested to
hand-deliver a soft and hard copy of each document to
the RPM-CIS Document Control Service for approval and
processing. The RPM-CIS Document Control Service is the only
service authorized to release for distribution documents to
A special designated area will be reserved for the
distribution of meeting-related documentation, i.e.
materials relevant to the Meeting agendas and objectives but
which are not official meeting documents. Such documents
include telecommunication information pamphlets, brochures,
other printed and/or electronic materials from duly
This area will be accessible to all participants on a
self-service basis and will be supervised by the RPM CIS
Secretariat. An authorization is required to distribute
materials in this area. Materials distributed without
authorization will be removed. Authorization can be obtained
by contacting the RPM-CIS Document Control Service.
Meetings will largely be paperless, one set of documents per
delegation will handed out at the time of registration to
the Head of Delegation. Documents received afterwards or
in-session documents will be distributed in the meeting