Timing your event

Please be aware that ITU TELECOMs provide journalists with a very busy schedule. There will be a large number of events every day competing for their attention, including the Forum sessions that run throughout the week. Many journalists are present especially for the early, high-profile events, openings, keynote addresses et cetera, and many will leave ITU TELECOM AFRICA 2001 as these finish, because of this, scheduling your press event later on in the week could potentially lead to smaller press attendance.

When you make your press event reservation, be aware of the latest Forum schedule and the powerful draws for journalists at the time you plan your event.

Note that the best attended Exhibitor Press Conference at AFRICA 98 attracted approximately 30 journalists (from the 250+ journalists present).

In summary, there is no ideal time to hold your press conference - whichever time you choose, there will be other events competing for media attention. 

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Press Events Calendar

Being in the Press Events Calendar is one of the best ways of securing media attendance for your event. To ensure your conference/event is included in this calendar, please submit form M2 available from the Event Manual. Please note that only designated Primary Press Officers can submit this form.

The Press Events Calendar forms part of our Press Kit and will be published on the Web. The Calendar is accessible to accredited media and designated Primary Press Officers only. 

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Press Conference Room Location

Two rooms have been secured for your press conferences between Monday, 12 to Friday, 16 November 2001.

The press conference rooms, Gallagher Room 1 and 2, are located in the Gallagher Centre building.

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Press Conference Facilities

Available at no cost, both rooms include tables and chairs, podium, speaker's lectern and a reception table at the entrance.

We ask you to restrict signage to one poster which we request you to bring with you. Literature dispensers will not be provided by the ITU.

The two rooms have a seating capacity of 70 and are 97.5m² (7.5m x 13m) each. Floorplans for these rooms will be posted here shortly.

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Audio-Visual Support

Audio-Visual Support for Exhibitor Press Conferences:
	Pentium III Notebook PC 128 MB RAM
	Presentation aids, VGA ext, airmouse, laser pointer
	VHS Video Player/Recorder
	CD Player
	Flipchart & Pens
	Philips XG20 Data/Video Projector
	1.5 x 2m Projection Screen
	PA system incl. Recorder
	Podium Microphone
	Table microphones
	Radio Microphones - Lapel & Handheld

For specific audio-visual requirements, please contact:

Mr Martin Macphail
Conference Communications (Pty) Ltd. (South Africa)
PO Box 3614, Pinegowrie 2123
Johannesburg, South Africa

Tel.: +27 11 787 2822
Fax: +27 11 787 2951
E-mail: africatelecom@confcomm.co.za

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Catering

To arrange on-site catering, please contact:

Adam Brook
Gallagher Gourment
Tel:+27 (011) 266 3215
Fax:+27 (011) 266 3205
Email:adamb@gallagher.co.za

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Interpretation

Note that this service has not been set up specifically for Exhibitor Press Conferences. You should therefore make arrangements to reserve this option as soon as possible.

Should you require interpreters, you may wish to contact the Official Provider of Local Staff and Hostesses for this event:

Ms Diane Capazorio
Regional Manager, Corporate Accounts Division
Kelly a division of LogicalOptions SA (Pty) Ltd
135 West Sandton
P.O. Box 2108 Houghton 2041
Johannesburg, South Africa

Tel.: +27 11 722 8350
Fax: +27 11 722 8370
E-mail: capazdi@kelly.co.za